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ILS Preparation

ILS Preparation. Connie Amon Christie Thomas. Where to Begin?. Weeding Processing Cataloging Inventory Cleaning up records Creating an electronic catalog. Weeding. American Library Association on Weeding http://www.ala.org/ala/alalibrary/libraryfactsheet/fact15.cfm

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ILS Preparation

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  1. ILS Preparation Connie Amon Christie Thomas

  2. Where to Begin? • Weeding • Processing • Cataloging • Inventory • Cleaning up records • Creating an electronic catalog

  3. Weeding • American Library Association on Weeding http://www.ala.org/ala/alalibrary/libraryfactsheet/fact15.cfm • CPS Department of Libraries http://www.cps.k12.il.us/aboutcps/departments/libraries/21st.shtml • CREW Method of Weeding http://www.tsl.state.tx.us/ld/pubs/crew/ • Weeding as Part of Collection Development http://www.islma.org/pdf/weeding.PDF • Weed It! For an Attractive Useful Collection http://www.wmrls.org/services/colldev/weed_it.html

  4. Processing • Attach barcodes, spine labels, label protectors, and date due card (if applicable) • Stamp with school name

  5. Cataloging • CIP data • OCLC Library Databases→ OCLC First Search Authorization=100-111-270 Password=bxxd.puxx • Library of Congress http://catalog.loc.gov/

  6. Inventory(Automated libraries) • Set the system to inventory mode • Scan the barcode of each item into the system (+) • Run a missing items report • Run a shelf-list report

  7. Cleaning Up Records (Automated Libraries) • Enhance short or brief records. All records must include: • ISBN • Title • Author • Publisher • Date • Format

  8. Cleaning Up Records, cont. (Automated Libraries) • Locate and remove/merge duplicate records. Search for duplicate records by: • running a report and sorting by title, ISBN, and author • review reports for duplicate titles, ISBNs, and authors • compare fields of suspected duplicates carefully before merging/deleting

  9. Cleaning Up Records, cont. (Automated Libraries) • Review records to confirm that the following fields have not been altered, contain extraneous information or spelling errors: • Author • Title • ISBN • Publisher • Date • Format

  10. Creating an electronic catalog(Non-automated libraries) • Sign up for MARC Set Go (retrospective conversion software) training. --Offered once a month with the exception of August • Provide the DLIS with MARC record files provided by book vendors • Use MARC Set Go to enter all other items • Retrospective conversion must be complete one month prior to end-user training

  11. Questions?

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