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Aid for Part-time Study (APTS)

Aid for Part-time Study (APTS). Eligibility Requirements for Schools. Located in New York State (NYS) Approved by the State Education Department (SED) to offer undergraduate degree programs Participate in the NYS Tuition Assistance Program (TAP) Offer a program of part-time study

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Aid for Part-time Study (APTS)

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  1. Aid for Part-time Study (APTS)

  2. Eligibility Requirements for Schools • Located in New York State (NYS) • Approved by the State Education Department (SED) to offer undergraduate degree programs • Participate in the NYS Tuition Assistance Program (TAP) • Offer a program of part-time study • Have a tuition charge of at least $100 per year for programs of part-time study

  3. Institutional Application to Participate • Applications available on HESC website prior to the start of each academic year • Complete, sign and return to HESC by specified deadline for the academic year • School must designate a contact to serve as the institutional representative for the program • By submitting the application, the school agrees to adhere to the regulations and guidelines governing the program

  4. Institutional Allocation • APTS is funded by a New York State annual appropriation, which is allocated to participating institutions • School receives notification of program funds available for the coming year prior to the fall term • Allocation amount determined by the previous fall part-time enrollment figures provided by the State Education Department

  5. Institutional Allocation • Funds not used during the academic year revert to the state and cannot be used during a subsequent academic year • A reallocation of APTS funds, within sectors, is permitted

  6. Student Application Process • Applications and instructions are available to schools on the HESC.ny.gov portal • A student must file a complete application with the institution for each academic year in which an award is sought • Institutions must retain student application forms for five years following the academic year • No final awards may be made until action on the budget is complete

  7. Student Eligibility • Citizenship • Federal Guidelines • Residency • Requirements specific to New York State aid • Military Residency Waiver

  8. Student Eligibility • Have graduated from high school in the U.S., earned a GED, or passed a federally approved "Ability to Benefit" test • Not be in default on a State or Federal student loan • Not be in default of any repayment of state awards

  9. Student Eligibility • Enrolled as a part-time student • Be matriculated in an approved program of study in a NYS post-secondary institution

  10. Student Eligibility • Be in good academic standing • Have received a cumulative passing average of a “C” after having received the equivalent of two full years of State sponsored aid. • Be charged at least $100 tuition per year • Not have exhausted TAP eligibility • Meet income eligibility limitations

  11. Income Limitations • D= Dependent- income cannot exceed $50,550 • I= Independent-income cannot exceed $34,250 • C= Independent with dependents- income cannot exceed $50,550

  12. Good Academic Standing • Satisfactory Academic Progress (SAP) • Pursuit of Program (POP)

  13. Satisfactory Academic Progress • Student must earn, successfully complete, a minimum number of semester hours of credit, with a minimum grade point average • Must be checked every second semester • A second half payment is added to the first to become a whole payment • SED must approved SAP standard

  14. Non-remedial Student SAP • First award year 2010-11 and thereafter must meet SAP requirements enacted in 2011 • First award year 2007-08 through 2009-10 must meet SAP requirements enacted in 2006

  15. Non-remedial Student SAP • First award prior to 2006-07 continue to be subject to SAP requirements approved by the Commissioner of Education at that time • Institutions may choose to adopt for all students standards mandated in Education Law by requesting State Education Department approval

  16. Remedial Student SAP • Students meeting the definition of "remedial student" are not subject to 2011 SAP standards • Use 2006 requirements

  17. Definition of Remedial • Scores on college placement exam indicate need for remediation for at least two semesters, as certified by the college and approved by SED; or • Enrolled in at least six semester hours of non-credit remedial courses, as approved by SED, in the first term they received a TAP award; or • Is or was enrolled in an opportunity program (HEOP, EOP, SEEK CD)

  18. Semester – BaccalaureateNon-remedial whose first year is 2010-11 and thereafter

  19. Pursuit of Program (POP) • A student must earn a passing or failing grade in a percentage of the minimum course-load in each term an award is received • Must meet requirements every semester

  20. Determining POP • Each payment counts • During each term of study in first year award is received, student receives passing or failing grade in at least one half (50%) of the minimum amount of study required • During each term of study in second year award is received, student receives a passing or failing grade in at least three fourths (75%) of the minimum amount of study required

  21. Determining POP • During each subsequent term of study for which award is received, student receives a passing or failing grade in no less than the minimum amount (100%) of study required

  22. Beneficial Placement • Beneficial Placement • Number of credits earned or number of payments received, whichever is more beneficial

  23. Reinstatement of Good Academic Standing • Making up SAP at own expense • Absent for period of six months • Transfer to another school • Waiver

  24. Waivers • One time Waiver of Good Academic Standing • C-Average Waiver

  25. TAP Payment Points • Point system monitors number of payments • APTS recipients use TAP undergraduate points • APTS recipients use three (3) points per term at a semester school, two (2) points at a trimester/quarter school • Equivalent of four years of TAP payments for undergraduate study

  26. Processing Flow • Recipient List • Institutional Roster of Recipients • Payment Reconciliation Report

  27. Additional APTS Reports • APTS List of Students Currently in Loan Default • APTS Part-time Post-Certification Error List

  28. Recipient List • Award cannot exceed $1,000 per term • Schools waive portion of tuition equal to the award amount

  29. Create Initial APTS Recipient List 2012

  30. Transmit APTS Transactions 2012

  31. 2012 2012 2012 2012 02/21/2013 02/21/2013 02/21/2013

  32. 2012 2012 2012 2012 02/21/2013 02/21/2013 02/21/2013

  33. NAMASTE UNIVERSITY 2012-13 1111 CHURCHILL

  34. View/Update APTS Transactions 2007

  35. 1111 2012 2012 2012 10/11/2012 10/11/2012 10/11/2012 10/11/2012 10/11/2012 10/11/2012

  36. 2012 SMITH Submit Button

  37. 2012

  38. 1111 2012 NAMASTE UNIVERSITY 233567890

  39. 1111 NAMASTE UNIVERSITY 2012

  40. /2012 NAMASTE UNIVERSITY 1111 2012-13

  41. Deadlines • Recipients within 45 days of add/drop date • Certifications within 45 days of end date • Post Certification Changes within 30 days of the processing of the reconciliation report. • A revised reconciliation report will be generated after changes have been processed

  42. Payments • Prepayment • Fall Reconciliation Payment • Spring Reconciliation Payment

  43. Example of Reimbursement Group 1 Cert CPA $10,000.00 + Group 2 Non-CPA $ 1,000.00 Total Award = $11,000.00 10% of Total = $ 1,100.00* (*exceeds Group 2 total) Group 2 or 10% (lesser) -$ 1,000.00 Group 1 +$10,000.00 Total Payment = $11,000.00

  44. Example of Reimbursement Group 1 Cert CPA $ 9,000.00 + Group 2 Non-CPA $ 2,000.00 Total Award = $11,000.00 10% of Total = $ 1,100.00* (*less than Group 2 total) Group 2 or 10% (lesser) - $ 1,100.00 Group 1 +$ 9,000.00 Total Payment = $10,100.00

  45. Refunds • What generates a refund? • Post Certification Changes • Reduction of Award • Decertification of Previously Certified Student • Notification • Refund Request Sent to APTS Contact via Email Do Not Send Refunds Prior to Request From HESC

  46. Resource • Aid for Part-time Study Handbook • www.HESC.ny.gov

  47. Thank you Questions: Danielle Freeman, APTS Admin. dfreeman@hesc.ny.gov 518-473-3259

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