QRP Business Plans

1. QRP Business Plans Bridget Spoo Tetra Tech, Inc. 805.739.2600 ext. 235

2. QRP Business Plans • Why do I need a Business Plan? • What is a Business Plan? • What Resources are Available?

3. Why do I need a Business Plan? • According to the Small Business Administration, over 50% of small businesses fail in the first year and 95% fail within the first five years. In one survey, the top three reasons for failure included: • 57 % had no outside guidance • 67 % had no written Business Plan • 71% had not taken any Business Courses

4. Why do I need a Business Plan? DoD Guidance • “An accounting and control system shall be established for Recycling Programs that provides detailed management and audit information…” • “The QRP Business Plan must document objective consideration…” DoDI 4715.4

5. Why do I need a Business Plan? • Audit Results Indicate • Need to Maximize Recycling • Need to Minimize Recycling Costs • Need to Maximize Recycling Revenues • Be more accurate when Reporting Data • Recycling proceeds used incorrectly • Did not generate Positive net Proceeds

6. Why do I need a Business Plan? • How do you Make Your Program Better….. Develop a Business Plan

7. What is a Business Plan? • Decision Making Document • Keep your Program on Track • Meet Goals • Operational Requirements • Roles and Responsibilities • Record Keeping • Material Markets and Marketing

8. What is a Business Plan? • Financial Documentation • Cash Flow • Income Projections • Break-Even Analysis • Performance Analysis • Balance Sheets • Supporting Documentation • Cost Benefit Analysis • Job Descriptions • Contracts • Spreadsheets

9. Sheppard QRP Fix Plan • Mission • Cost-Benefit Analysis • Materials/Collection • Financial Management • Operations • Roles and Responsibilities • Marketing Strategies • Records Management

10. Sheppard QRP Mission • To minimize the amount of waste discarded in landfills; • Increase the percentage of waste that is recycled; • Support Affirmative Procurement policies; • Expand the education program with a focus on public awareness in support of recycling and composting programs; • Manage a break-even or better recycling program; and • Comply with federal, state, local, DoD, and Air Force regulations and policies.

11. Cost Benefit Analysis

12. Materials and collection

13. Financial Management

14. Financial Management

15. Roles and Responsibility

16. Marketing Strategies

17. Item Description Weight Certificates Shipment Receipts Sales Prices Payment Dates Deposit Records Cashiers Records Check Copies Expense Records Training Records Audits Management Reviews Cost-Benefit Analysis Meeting Minutes List of Buyers Records Management

18. Records Management SF 1080 DD 1348-1

19. Lackland QRP Business Plan • Completed in 2003 • Developed Spreadsheets to Analyze Costs • Profit and loss statement (historic and current) • Profit and loss statement (projections) • Salaries/Contract costs • Investment budget • Sales by month

20. Lackland QRP Business Plan • Update Plan • Develop an Improved Database • Focus on Making the database user friendly • Only need to input items once • Generate DRMS Turn-in Documents • Track Sales • Calculate Cost Avoidance, Diversion Rate

21. Available Resources • Small Business Association • www.sba.gov/starting_business/planning/basic.html • USAF RRRP Guide • Draft QRP Guide • Sheppard AFB QRP Fix Plan • Lackland AFB QRP Plan & Database • Update available by Dec 2005

22. QRP Business Plans Questions? Bridget Spoo 805.739.2600 ext 235 bridget.spoo@tetratech.com