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Preparing the application

Learn how to prepare, assemble the team, manage budget, and submit applications effectively from idea to project realization. Topics include negotiations, agreements, and essential steps for successful proposals. Useful tips and tools for successful application submission.

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Preparing the application

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  1. Preparing the application Oskar Otsus January 2013 Moldova

  2. Topics • Preparingtheapplication • Mobilizingtheteam • Managingthepreparation • Puttingtogetherthebudget • Participantsportal and submittingtheapplication

  3. 9 steps from idea to project • Positiveresults • Negotiations and CA • signingthe GA, start oftheproject 7 8 9 -6 -4 -4 -3 0 +2 +3 +4 +6

  4. Building your team • Work out the basic work plan of your project • What kind of partners do you need? • Take into account: • Project type • Minimum and maximum budget • Special requirements in WP • Involvement of SMEs • Cooperation with third countries • etc

  5. Who to invite? • Friends and partners • Friends of friends • Partner searches, ask NCPs • Conferences and partnering events • Every partner has to have an important role!

  6. Agreements between partners Confidentiality Agreement - voluntary! • Is signed in the beginning of the project preparations • Defends confidential information and IPR • Regulates: • What is to be considered confidential information • Using the information and restrictions • Penalties in case of misuse Memorandum of Understanding - voluntary! • Is signed in the beginning of the proposal writing process • Regulates: • Proposal preparation order • Good will (competitive proposals) • Costs, etc • Guides: www.ipr-helpdesk.org

  7. Proposal writing • Prepare a work plan • Get familiar with rules • Work Programme • Guide For Applicants • Financial guidelines • etc • Create an ECAS account • Share the proposal writing between partners • Follow the instructions carefully • Don’t be afraid to ask for help and oppinion • Show your application to a friend

  8. Proposal submission • Don’t leave on the last minute • Check: • Are all the A forms filled in (A1, A2, A3.1, A3.2) • Have you submitted the last version of part B • Do not forget the ethics questionnaire

  9. Preparing the budget Oskar Otsus January 2013 Moldova

  10. Budget – different cost items • Personnelcosts • Number of workingmonths (fulltime) • Personmonthrate • Othercosts • Travelcosts • Durableequipment (depriciation) • Consumables • Etc • Subcontracting • Indirectcosts (overhead)

  11. Personnel costs You must know the value of your person month Person month = salary + social charges + regular bonuses Example: 2 researchers are participating in an FP7 project and they must calculate their personnel costs: 1st researchers person month rate – 2500 €, works 24 months 2nd researcher person month rate – 1500 €, works 24 months, 50% of his time Their personnel costs: 2500*24 + 1500*12 = 78 000 € Person month rate to use in application: 78 000 / 36 = 2167 €

  12. Putting together the budget

  13. Participants portal. Submitting the application Oskar Otsus January 2013 Moldova

  14. http://ec.europa.eu/research/participants/portal/page/home

  15. Whatdidwe talk about? • Timelinefromideatoproject • Buildingyourteam • Preparingtheapplication • Puttingtogetherthebudget • Participantsportal • Submittingtheapplication Oskar Otsus Estonian Research Council tel: +372 7 317 350 e-mail: oskar.otsus@etag.ee

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