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Milestone Payment System Orientation. Office of Community Services. May 22, 2007. Agenda. 1. Introduction. 2. Getting Started. 3. Milestone Payment System. 4. Milestone Achievement Form. 5. Reporting Requirements. Getting Started. www4.hawaii.gov/spoh/ Chapter 103F HRS

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milestone payment system orientation

Milestone Payment SystemOrientation

Office of Community Services

May 22, 2007

agenda
Agenda

1. Introduction

2. Getting Started

3. Milestone Payment System

4. Milestone Achievement Form

5. Reporting Requirements

getting started
Getting Started
  • www4.hawaii.gov/spoh/
  • Chapter 103F HRS
  • HAR (Title 3, Ch. 140 – 149)
  • Tax Clearance
  • Liability Insurance
milestone 1 outreach intake assessment individual service planning
Milestone 1Outreach, IntakeAssessment & Individual Service Planning
  • Target population informed of services
  • Clients are screened for eligibility
  • After screening eligible clients enrolled
  • Formal assessment of KSA’s and barriers to employment
  • ISP developed and completed
milestone 1 outreach intake assessment individual service planning8
Milestone 1 Outreach, IntakeAssessment & Individual Service Planning
  • Minimum Requirements:
  • Verification of income eligibility

150 % Federal Poverty Guidelines

http://www.aspe.hhs.gov/poverty

  • Consent Form signed by client
  • Formal Client Assessment
  • Highly Challenged Checklist (if applicable)
  • ISP signed by client
milestone 2 employment preparation job development
Milestone 2Employment Preparation/ Job Development
  • The participant is adequately prepared for the demands/stresses of work.
  • To seek and apply for gainful employment and is ready to enter and participate in the workforce
milestone 2 employment preparation job development11
Milestone 2Employment Preparation/ Job Development
  • Minimum Requirements:
  • For one-on-one services
    • 10 hours of employment preparation and job development
    • Summary listing of services provided
milestone 2 employment preparation job development12
Milestone 2Employment Preparation/ Job Development
  • Minimum Requirements:
  • For curriculum-based training
    • 20 hours of employment preparation and job development
    • Program syllabus and an attendance sheet or certificate of completion
milestone 3 job placement
Milestone 3Job Placement

The Client is:

  • Successfully working in a job that matches his/her goal.
  • In permanent employment totaling a minimum of 20 hours / week.
  • Currently employed the participant obtains 20 + hours of employment or 50% increase in wages
milestone 3 job placement14
Milestone 3Job Placement

Minimum Requirements:

Employment Summary

  • Name of Employer
  • Job Title
  • Employment Start Date
  • Hours/Week
  • Hourly Rate
milestone 4 job support
Milestone 4Job Support

The participant has been employed for ninety (90) days within a one hundred thirty-five (135) day period from the confirmed job placement date

milestone 4 job support16
Milestone 4Job Support

Minimum Requirements:

  • A minimum of one documented contact per month; and
  • Copy of paycheck; or
  • Employer verification in writing
milestone 5 job maintenance
Milestone 5Job Maintenance

The participant has been employed for one hundred eighty (180) days within a two hundred seventy (270) day period from the confirmed job placement date

milestone 5 job maintenance18
Milestone 5Job Maintenance

Minimum Requirements:

  • A minimum of one documented contact per month; and
  • Copy of paycheck; or
  • Employers verification in writing
milestone 6 job retention
Milestone 6Job Retention

The participant has been employed for three hundred sixty-five (365) days within a four hundred fifty-five (455) day period from the confirmed job placement date

milestone 6 job retention20
Milestone 6Job Retention

Minimum Requirements:

  • A minimum of one documented contact per month; and
  • Copy of paycheck; or
  • Employer verification in writing
instructions for the milestone achievement form
Instructions for the Milestone Achievement Form
  • General: Provider should ensure that it uses the appropriate version(s) of the MAF.
  • Period Covered This Report: Indicate period by calendar month.
  • Client Name / Client No.: List all clients either by name or identification number/code.
  • Status: Indicate whether client is currently Active (“A”) or Inactive (“I”) in the program.
slide22

Break

10 Minutes

instructions for the milestone achievement form23
Instructions for the Milestone Achievement Form
  • Carryover: Indicate with “X” whether client is being carried over from previous program year.
  • Completion Date: Enter the date the client completed the Milestone requirements.
  • To Pay: Indicate with “X” if requesting payment for client’s Milestone completion with this report.
instructions for the milestone achievement form24
Instructions for the Milestone Achievement Form
  • Prev. Reqst’d (Previously Requested): Indicate with “X” whether payment was previously requested. Mark as “previously requested”, whether actual payment received or not.
  • Sub-Total/Total Amount Requested: The total amount currently requested to pay is automatically calculated for each client category form.
instructions for the milestone achievement form25
Instructions for the Milestone Achievement Form
  • The totals from each of the applicable client category forms (Regular Clients, Highly Challenged, Developmentally Disabled) should be added and recorded on OCS Form 300, Line 8(b)(5).
  • Certification: Sign and date certification statement.
reporting requirements
Reporting Requirements
  • Form 320 Milestone Achievement Form
  • Form 300 Cash Request
  • Form 310 Expenditure Report
  • TANF / Title XX Listings (ECS-LIP)
  • Program Progress Reports
reporting requirements32
Reporting Requirements

Deadlines

  • Form 300 - Initial Advance (1/8 of total contract amount) - July 30, 2007
  • MAF and Form 300 - twenty (20) days after end of month
  • TANF/Title XX listings - twenty (20) days after end of month
reporting requirements33
Reporting Requirements

Deadlines

  • Form 310 - thirty (30) days after end of quarter; final report sixty (60) days after end of contract period
  • Program Progress Report - thirty (30) days after end of quarter; final report sixty (60) days after end of contract period
client tracking software
Client Tracking Software

A software solution that goes hand in hand with your information needs.A Single Centralized Client Intake handles all your clients and all your programs.

A 'Built-in' tally sheet maintains all the necessary demographic information that go on your month-end un-duplicated count report 

Automated Client Income eligibility determination to all services. 

Track services provided to client in the current program year and also in previous program years.