Essential Project Management Basics: From Initiation to Success
This presentation covers the fundamentals of project management, emphasizing its significance and how it contributes to successful outcomes. Attendees will learn about the definition of projects, the phases (initiating, planning, executing, monitoring, and closing), and the core components every project manager must understand. Additional topics include roles, scope, and risk management, as well as practical tools for creating project plans. By the end, participants will understand why effective project management is essential and how to elevate project success in their own work.
Essential Project Management Basics: From Initiation to Success
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Presentation Transcript
By the time we are done…. Attendees should understand • Why project management is worth caring about • What is and isn’t a project • Phases of a project • Understand core components of project management (the must do components) • Resources available regarding project management
Shout Outs • Shout out a project……..
Why I Care! • Has to be a better way! • Increase likelihood of success • So….what’s up with libraries?
Why we should all Care.. Perverse Incentives
What is (and isn’t )a Project? • Formal definition “A project is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value” • Ok…..but what does that really mean?
Making it Useful….. Mylibrary.us
Phases of a Project • INITIATING– let’s decide to do this thing! • PLANNING– majority of heavy lifting should happen here • EXECUTING– let’s do this thing! • MONITORING & CONTROLLING – are we on track? • CLOSING– where did everyone go?
Basics • Important Roles • Sponsor • Project manager • Project Team • The Big Three • Scope • Work break down • Risk register • Triple Constraint • can’t always get what you want…
Basics: Scope • Mapping out your effort • WHY – why are we doing this? • WHO – needs to be involved • Who makes the call (clear decision structure) • Positive and negative stakeholders • WHAT - will define ‘done’, what will be in place, what is and is not included • WHEN - milestones (high level) • HOW – communicate (communications plan) • Other components • Rough costs • Assumptions • Dependencies - what will this impact or be impacted by
Basic: Work break down • Building a driving plan • The details • What happens when • Dependencies • Who is responsible • Back schedule • PM Responsibility: to build a REALISTIC plan
Basics: Risk Register • This will NEVER work because……. • Plan for the bad stuff • identify the risk • define how to mitigate the risk • define a response plan if it happens
PM Applied (Real Life) • Real life lessons learned • Scope is so sosososo important • Planning is so sososo important • Make qualitative quantitative • Ask the tough questions • Yes, it’s work (but it’s better to do work and realize success then to ‘wing it’ and fail)
Practical take Aways • Get a scope document template and try it out for one of your projects. • For riskier projects, use and excel template to create a risk register. Work through mitigation and response steps. • Play with projectmanager.com or another tool. Try to setup a basic work break down where you create a couple of dependencies. • Visit myhighplains.us for all resources from today
Let’s work One • Time permitting • Defining it’s done • Measures of success • Who decides what • Dependencies • Risks
Wrap up • Were topic targets covered • Resources for you • Questions? • For a copy of this presentation and resource links visit mylibrary.us
