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Keys to Collaboration. Julie Collins MSW, LCSW Region IV CWCI Meeting Charleston, SC February 19-21, 2007. What we will cover:. Purpose of this presentation Where you have come Definition of Collaboration What it takes Assessing your collaboration Preparation for break out groups

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keys to collaboration

Keys to Collaboration

Julie Collins MSW, LCSW

Region IV CWCI Meeting

Charleston, SC

February 19-21, 2007

FRIENDS National Resource Center for Community Based Child Abuse Prevention

A Service of the Children’s Bureau

what we will cover
What we will cover:
  • Purpose of this presentation
  • Where you have come
  • Definition of Collaboration
  • What it takes
  • Assessing your collaboration
  • Preparation for break out groups
  • Feedback
  • Wrap up
purpose
Purpose:
  • Requirements for collaboration
  • Work already going on as a result of CWCI
  • Feedback that there is a need for more info about sustaining collaboration
  • Assess process of the collaboration as a way of identifying strengths and areas to focus further work to sustain it
  • Review of what has been found
  • Planning for moving the collaboration forward
collaboration continuum
Collaboration Continuum:
  • Networking
    • Exchanging information for mutual benefit
  • Cooperation
    • Exchanging information and altering activities for mutual benefit and common purpose
  • Coordination
    • Exchanging information, altering activities, and sharing resources for mutual benefit and a common purpose
  • Collaboration
    • Exchanging information, altering activities, and sharing resources, and enhancing each other’s capacity for mutual benefit and a common purpose

Adapted from PCA presentation for FRIENDS

collaboration continuum1
Collaboration Continuum

Collaboration Continuum

Collaborate

Cooperate

Coordinate

Communicate

Compete

Co-exist

definition of collaboration
Definition of Collaboration:

Collaboration is a mutually beneficial and well-defined relationship entered into by two or more organizations to achieve common goals. The relationship includes a commitment to mutual relationships and goals; a jointly developed structure and shared responsibility; mutual authority and accountability for success; and sharing of resources and rewards.

Title II of CAPTA, reauthorized in June 2003

definition of collaboration1
Definition of Collaboration

It is a mutually beneficial relationship between two or more parties to achieve common goals.

The relationship includes a commitment to mutual relationship goals; a jointly developed structure and shared responsibility; mutual authority and accountability for success; and sharing of resources and rewards.

(Collaboration: What Makes it Work, 2nd ed. 2001, p.4)

collaboration basics
Collaboration Basics

The beginning of “togetherness”

  • Build and maintain trust so collaborative partners are able to share information, perceptions and feedback and work as a cohesive team.
  • Find common ground and commit to shared vision
  • Agree on core values to guide collaborative work
  • Enlist support and involvement of key partners including community members and service participants
  • Understand how each service system works and roles/responsibilities of your partners
  • Develop a common language
collaboration basics1
Collaboration Basics

The beginning of “togetherness”

  • Respect the knowledge and experience each person brings
  • Honor all voices and address the issues they raise
  • Assume best intentions of all partners
  • Agree to recognize strengths, accept limitations and address needs
  • Agree to share decision making, risk taking and accountability
  • Establish method and entity to formalize ongoing collaboration
collaboration basics2
Collaboration Basics

The business of “togetherness”

Developing the work plan

  • Leadership – selecting a valued champion – convener, catalyst, facilitator and shepherd
  • Roles and Responsibilities – Delineating and Codifying through Memoranda of Agreements or Understanding (MOA/MOU) and Protocols
  • Policy changes – legislative, regulatory, procedural
  • Resources needs - $, staff, training, admin costs, etc.
collaboration basics3
Collaboration Basics

The business of “togetherness”

Developing the work plan (cont.)

  • Model development and strategies for implementation
  • Action steps, timelines and measurable goals
  • Decision making, problem solving and conflict resolution
  • Information sharing and confidentiality
collaboration basics4
Collaboration Basics

The business of “togetherness”

Developing the work plan (cont.)

  • Track, document and evaluate results
  • Make mid-course corrections as warranted
  • Nurture commitment and ability of all to carry out the work
  • Build capacity while implementing (if possible)
  • Celebrate each and every success
collaboration basics5
Collaboration Basics

The challenges of “togetherness”

  • Reforms are inherently very difficult
  • Takes time –
    • to develop relationships and trust
    • to design, implement, refine and “stick”
  • Turf issues are continuously revisited
  • Results determine viability
  • Sustainability is contingent on $ and leadership
  • Change in political “winds” is always disruptive
lessons learned for what works
Lessons Learned for What Works
  • Relationships and trust are key to making it work
    • This is what gets you through the rough spots and the tough conversations
    • Facilitator or neutral person can help with this
  • Leadership
    • At all levels
  • Shared vision
    • To get at interpersonal and turf issues
lessons learned for what works1
Lessons Learned for What Works
  • Be result focused
    • Make sure it is win-win for everyone
  • Role of family
    • Help maintain the focus and will become strong advocates for what is created
  • Training
    • Needs to be ongoing
  • Funding
    • Not just about the money
    • Many partners have resources that could be helpful as well as many great ideas and energy
handout
Handout

Cooperation, Coordination, Collaboration

environment
ENVIRONMENT
  • A. History of collaboration or cooperation in the community
  • B. Collaborative group seen as a legitimate leader in the community
  • C. Favorable political and social climate.
membership characteristics
MEMBERSHIP CHARACTERISTICS
  • A. Mutual respect, understanding and trust
  • B. Appropriate cross section of members
  • C. Members see collaboration as in their self-interest
  • D. Ability to compromise
process and structure
PROCESS AND STRUCTURE
  • A. Members share a stake in both process and outcome
  • B. Multiple layers of participation
  • C. Flexibility
  • D. Development of clear roles and policy guidelines
  • E. Adaptability
  • F. Appropriate pace of development
communication
COMMUNICATION
  • A. Open and frequent communication
  • B. Established informal relationships and communication links
purpose1
PURPOSE
  • A. Concrete, attainable goals and objectives
  • B. Shared vision
  • C. Unique purpose
resources
RESOURCES
  • A. Sufficient funds, staff, materials and time.
  • B. Skilled leadership
instructions
Instructions
  • Read each item
  • Circle the number that indicates how much you agree or disagree with each item
  • Do not skip any items (if you do not know, select 3)
  • Do not pick between numbers, pick the lower of the two if you cannot decide.
  • Complete individually, then compile your state’s scores for each factor.
scoring your group
Scoring your group
  • Add together all the ratings for the items related to each factor
  • Divide by the total number of ratings for those items.
  • This will yield an average score for each factor.
  • You should end up with 20 numbers ranging on a scale from 1 to 5.
interpreting your scores
Interpreting your scores
  • Scores of 4.0 or higher show a strength and don’t need special attention
  • Scores from 3.0 to 3.9 are borderline and should be discussed by the group to see if they deserve attention
  • Scores of 2.9 or lower reveal a concern and should be addressed.
contact information
Contact Information:
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