LegionellaSafe

1. www.legionellacontrol.com LegionellaSafe� The electronic Risk Management software from Legionella Control International

2. www.legionellacontrol.com Benefits of LegionellaSafe� Simplify the management of complex, safety critical activities on single or multiple sites using one central control point. Maximise your time by managing multiple sites, suppliers, activities etc. using one simple to use software system.

3. www.legionellacontrol.com Benefits of LegionellaSafe� Keep your data up to date - upload site survey data securely via the Internet or directly in to your network system, helping improve the timeliness, relevance and accuracy of time sensitive records. Using a secure Internet connection, data can be entered into your system from the point of testing, home, office, car etc.

4. www.legionellacontrol.com Benefits of LegionellaSafe� Complete audit trail � LegionellaSafe automatically records all data entered including system activity, access dates, test results, reports, corrective action etc. Full reports can easily be presented to external inspectors, health and safety managers, Government officials, quality auditors etc.

5. www.legionellacontrol.com Benefits of LegionellaSafe� As the system automatically produces the risk assessment then the time taken to generate the report is saved. This is �normally� 1/3 of the overall time in a Risk Assessment so freeing up your time to do 50% more Risk Assessments (which is billable time).

6. www.legionellacontrol.com What can LegionellaSafe� do? Risk Assessments Includes standard paragraphs Includes recommendations Includes schematics Highlights areas to be costed for remedials Electronic logbook Work Planner

7. www.legionellacontrol.com Features of LegionellaSafe� Simple questionnaire based, easily amended Risk assessment generated automatically so minimal administration work required. Automatically produces schematics. No CAD required Can send tasks to "user" (via LCI) Easy synchronisation via internet Easily adaptable to give different risk assessments (eg asbestos, other h&s assessment) Multi components in one system so easily upgradeable No limit to assets measurable Simple to use by operator Input is date/time stamped alongside operators name for added security Information kept on server managed by LCI for speed of response & security Multiple hard disks so increasing security Reseller discount available If pda given to end user then reseller does not need to carry out on site work Management overview available on line Reports & information entered not able to be amended by customers so increases security Any PDA with greater than Windows Mobile 2003 can be used Software can be put on customers existing hardware Competitively priced Part of a package of on line training & risk management products showing depth of technical expertise Not BarCoded so less expensive PDA required Bar Codes easily tampered with preventing other systems working Not bandwidth related so no hidden extras in costs Developed by users involved in doing onsite work not by staff who don't visit sites Can use Smartphone if wish for immediate synchronisation rather than waiting to return to base Automatically generates alerts and follow up action list If action required it can be escalated if not done in time alloted

8. www.legionellacontrol.com Easy to use cost calculator

9. www.legionellacontrol.com Answering questionnaires The on-site work required to create a Risk Assessment

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12. www.legionellacontrol.com The Risk Assessment







19. www.legionellacontrol.com Tasks Ongoing work To Do list




23. www.legionellacontrol.com Operating the system on the PDA

24. www.legionellacontrol.com Initial Screen This screen appears each time you connect to the internet

25. www.legionellacontrol.com Opening Screen At this screen click on �Continue�

26. www.legionellacontrol.com Log on Screen You then get asked for the user name and password In case you forget there is a sticker on the inside of battery cover with this information

27. www.legionellacontrol.com Carry out synchronisation After entering the system click on the �Database� button

28. www.legionellacontrol.com Which type of synchronisation A Full Sync is recommended as this pulls all changes through to PDA A quick sync only sync�s the recent additions you have made. Do not touch the buttons on the left unless told to do so

29. www.legionellacontrol.com Synchronisation Whilst synchronising you will see the progress bar as left.

30. www.legionellacontrol.com After synchronisation You will now see how many sites are registered to your PDA Click on the button that tells you how many sites you have

31. www.legionellacontrol.com Which site do you want to work on You will now see the names of the sites you have available. If you want to create a new site click on the �un-named site� button If you have tasks outstanding they will show here in summary (we will come back to this later)

32. www.legionellacontrol.com Starting a new site from scratch Firstly click on �Details�

33. www.legionellacontrol.com Here you can add details about the site. This information will appear on the front page of the Risk Assessment

34. www.legionellacontrol.com Entering data Click on box where it says �New Site� and a keyboard will pop up allowing you to edit the details Then click on the other tabs and do the same Finally click on �Save�

35. www.legionellacontrol.com Starting the survey Next click on �Objects� An object is something you want to write about. Get into the habit of starting at the beginning and working your way through a site

36. www.legionellacontrol.com What do you want to survey Now decide what equipment/asset you want to audit Click on the one you want to work on

37. www.legionellacontrol.com Adding a new asset It will ask you if you want to create a new asset. Click on �New� If you have already some assets of the same type on site they will show up here

38. www.legionellacontrol.com Now you start to answer questions To start the questionnaire process click on �Go� Note there are tabs appearing at the bottom, there will one tab per asset of this type so you can work between the assets if needed

39. www.legionellacontrol.com Details about your asset You can answer these questions as they appear until you reach the end of the questions Or you can skip questions

40. www.legionellacontrol.com Last question When you reach the end of the questionnaire having answered or skipped questions you will see a �Last� button

41. www.legionellacontrol.com Finishing questions Clicking on �Last� will save your work You can then move on to the next asset on site.

42. www.legionellacontrol.com Moving to next asset type Click on �OK� to move on

43. www.legionellacontrol.com Continuing the Risk Assessment Click on �Objects� to chose next asset type. You repeat this process until the whole site is completed.

44. www.legionellacontrol.com On going works (LogBook)

45. www.legionellacontrol.com Outstanding tasks requiring action Here you can see you have 7 overdue tasks so click on the button

46. www.legionellacontrol.com Checking outstanding tasks If you have outstanding tasks that need doing click on the Overdue task button

47. www.legionellacontrol.com Overdue tasks Here is a list of the work you haven�t done within the accepted time scale (normally one month of a due date) Click on the task

48. www.legionellacontrol.com What do you need to do Click on Complete when you are on site

49. www.legionellacontrol.com What do you need to do This will take you directly to the questionnaire relating to the asset with the task that needs to be completed. So click on �Go�

50. www.legionellacontrol.com This is what needs to be done And here is the questionnaire that needs completing

51. www.legionellacontrol.com Adding extra information If you find you need to add extra information not covered by the questions then click here. The box will appear so you can chose to add extra details.

52. www.legionellacontrol.com Adding extra text A free text space is brought up in which you can add extra details using the keyboard. Clicking �Next� will take you back to the next question

53. www.legionellacontrol.com When you get to the last question When you reach the last question you will see a button appear that says �Last�. When you have finished click on �Last�

54. www.legionellacontrol.com What will happen Your questionnaire is now being completed and you will see that this task disappears off your overdue list

55. www.legionellacontrol.com Saved Now there are only 6 overdue tasks After doing this on site click �Back� twice to take you back to the �start� screen

56. www.legionellacontrol.com From here chose next job When you get back to here do not forget to synchronise each day from the �Database� button. This will save all your work on the server and update everything

57. www.legionellacontrol.com On-Going On Site Work

58. www.legionellacontrol.com Ongoing regular tasks Regular weekly/monthly/quarterly etc tasks will appear in this section so when you arrive on site click on here for a list of jobs to do.

59. www.legionellacontrol.com Read only access via web

60. www.legionellacontrol.com Select user and enter password

61. www.legionellacontrol.com Options screen

62. www.legionellacontrol.com Choose what you want to do You can create bespoke reports, look at the task planner, look at overdue tasks, see a schematic or print your own report from here

63. www.legionellacontrol.com Creating bespoke reports Using these filters you can create your own reports

64. www.legionellacontrol.com Scheduled tasks Looking at planned schedules is easy

65. www.legionellacontrol.com Viewing the site schematic

66. www.legionellacontrol.com Creating printable reports Creating your own report and printing it is easy too again using filters

67. www.legionellacontrol.com Ad hoc questionnaires available Many �ad hoc� questionnaires are available outside of the main system including: HSE Audit Checklist (C200) Nominated Authorities Overview Compliance checklist Cooling systems (weekly, monthly, quarterly) Cooling tower procedures etc

LegionellaSafe

LegionellaSafe

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