1 / 31

LINAC OPS Budget Review

LINAC OPS Budget Review. WBS 8 Operations. Alexander Merola Chief Operating Officer February 18-20, 2009. Presentation Outline. Overview of Operations Directorate Organization, Budget and Headcount Methodology and costing process Budget details Out year projection & issues.

castrojohn
Download Presentation

LINAC OPS Budget Review

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. LINAC OPS Budget Review WBS 8 Operations Alexander Merola Chief Operating Officer February 18-20, 2009

  2. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 2 FY09 Linac Ops Review Page 2

  3. Ops Div/Dept with Linac Ops Funding FY09 Linac Ops Review Page 3

  4. Total Operations BudgetFY09 –by Funding Source Total: $93.7 Mil WBS 8 = $15.6M FY09 Linac Ops Review Page 4

  5. Total Headcount as of Jan 09 SLAC 1562 OPs 450 FY09 Linac Ops Review Page 5

  6. Breakdown of the Ops Linac Ops Budget FY09 Linac Ops Review Page 6

  7. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 7

  8. Costing MethodologyWhat should be funded by Linac Ops WBS 8? • “G&A will pay for general management, administration, support • Benefit the Lab as a whole • If you work at SLAC, you can expect a certain level of infrastructure and service • Linac Ops budget is to ensure that LCLS has the needed technical infrastructure and services when it needs them.” • Linac Ops Budget in WBS 8 pays for: • Services above the G&A Level • LCLS Specific Infrastructure • Maintenance and support costs • Programmatic improvements costs • Proportional fraction of Organizational burden • Core Competencies and Capabilities FY09 Linac Ops Review Page 8

  9. WBS 8 Costing Methodology • Baselined current activities • Similar to G&A but not quite as thorough • Iterated requirements with LCLS Account managers • Agreed on Work scope • In some cases determined Service Level Agreements • Work scope statements • 80% Accomplished FY09 Linac Ops Review Page 9

  10. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 10

  11. WBS 8 Operations – Detail FY09 Budget FY09 Linac Ops Review Page 11

  12. WBS 8 Operations – Detail FY09 Budget FY09 Linac Ops Review Page 12

  13. WBS 8 Operations – FY09 Budget Total WBS 8 = 15,623K$ FY09 Linac Ops Review Page 13

  14. Total: $25.2M WBS 8 Operations – Facilities • Cradle to Grave: Planning, maintenance, modification & renewal of supporting infrastructure required for LCLS operations • Buildings, Structures, Utilities • Electrical, HVAC, Plumbing, Hot Water and Fire Protection Systems • GOAL: Reliability rate >= 95% Sector 20 Chiller 016 FY09 Linac Ops Review Page 14

  15. WBS 8 Operations – Facilities 8.1.1.Facilities Mgmt&Admin (Org Burden) 6.8 FTE; $1,538K Management - Dept Head, Deputy Facilities Planning and FIMS Administration Administration - Service Desk, Work order system, general administration FY09 Linac Ops Review Page 15

  16. WBS 8 Operations – Facilities 8.1.2.Facilities Program Support 28.7 FTE; $6,701K LCLS Operations - Building and Infrastructure Maintenance preventive and corrective FY09 Linac Ops Review Page 16

  17. WBS 8 Operations – Facilities 8.2.1 Facilities Infrastructure Projects 1.3 FTE; $1,615K Engineering, Design and Project Management Planned Projects for FY09: Installation of differential relays in the Central Utility Plant (CUP) Relocation of (3) three transformers in NEH Sub-basement Provide means for annual visual inspection of the NEH west end fire damper Provide FEH utility maintenance service catwalk Installation of a key card system at Sub-basement FY09 Linac Ops Review Page 17

  18. Total: $3.9M WBS 8 Operations –TIS • Technical core services • 2.3 FTE; $491K • Specific Services Supporting LCLS User Community FY09 Linac Ops Review Page 18

  19. WBS 8 Operations – TIS 8.3.1.Library Mgmt & Planning (Org Burden) 0.5 FTE; $85K 8.3.2.Lib Tech Devel &Sys Support 0.3 FTE; $36K requirements gathering, database design and support for online publications’ databases deployment of Library Software 8.3.3.Lib Acquisitions, Cataloging & Collection Development 1.0 FTE; 297K Assess, acquire, license, and process journals, books, databases and other materials in support of LCLS user community 8.3.4.Public Services 0.6 FTE; $73K On-site and remote reference services FY09 Linac Ops Review Page 19

  20. WBS 8 Operations – SCCS Core Services & Scientific Computing Infrastructure Maintain & enhance the infrastructure, services, applications, cyber security and intellectual competency Accelerator networks, storage and databases (e.g. AFS, NFS, Oracle), Unix/Linux system administration, 24/7 triage Total: $24.5M FY09 Linac Ops Review Page 20

  21. WBS 8 Operations – SCCS 8.4.5 SCCS Internal Mgmt (Org Burden) 3.4 FTE; $942K IT Planning, mgmt/admin Best estimate of the time spent by SCCS line management in support of LCLS activities 8.4.1 SCCS User Support 2.1 FTEs; $453K 2nd level and backroom expert level support IT Project mgmt; documentation; procurement FY09 Linac Ops Review Page 21

  22. WBS 8 Operations – SCCS 8.4.3 SCCS Infrastructure 10.9 FTE; $2,544K LCLS now: Maintenance of Core Competency to operate scientific computing clusters, high performance storage systems and high performance local and wide area networks Will realign and redirected LCLS 2010 and beyond: Migrate to operation of scientific computing clusters, databases, high performance storage systems and networks FY09 Linac Ops Review Page 22

  23. WBS 8 Operations – SCCS 8.4.4 SCCS Applications 1.2 FTE; $374K Support of commercial software Development and maintenance of SLAC software Workflow and collaboration tools 8.4.6 SCCS Security 1.0 FTE; $190K Security design for specialized systems Competency and service for LCLS 8.4.7 SCCS Direct Science Support / Research 1.6 FTE; $378K LCLS now: Maintenance of Core Competency to develop a data management and archive system LCLS 2010 and beyond: Migrate to full data management support for LCLS FY09 Linac Ops Review Page 23

  24. Total: $18M WBS 8 Operations – Rad. Physics ES&H • Intellectual core competency and support for radiation safety aspects of LCLS Design Calculation Installation Shielding of LCLS undulator tune up dump FY09 Linac Ops Review Page 24

  25. WBS 8 Operations – Rad. Physics - ES&H • 8.5.1.ESH Radiation Physics • 1.5 FTE; $379K • Management and administration of Radiation Physics Group, Radiation Protection Department (Org Burden) • Expertise and support for radiation safety aspects of design and beam operation of accelerators, beam lines, radiation generating devices and experiments. • Develops, maintains and benchmarks computer models • Provides supports and oversight to ensure that accelerator operations are conducted within appropriate safety envelopes; issues Beam Authorization Sheets FY09 Linac Ops Review Page 25

  26. Presentation Outline • Overview of Operations Directorate • Organization, Budget and Headcount • Methodology and costing process • Budget details • Out year projection & issues FY09 Linac Ops Review Page 26

  27. WBS 8.OPERATIONS FY10-FY12 In Thousands • FTE stays at FY09 level -> 60.9 FTE total FY09 Linac Ops Review Page 27

  28. Analysis & Evaluation of FY10-FY12 • Facilities • Baseline staffing to be assessed based on agreed upon requirements from LCLS • May need to increase staffing to accommodate 24/7 shift coverage to meet 95% reliability goal • Deferred maintenance for beam-related buildings is currently at $2.5M • Major items included: Klystron Gallery 1,945K Beam Switch Yard 285K • DM is current based on condition assessments for FIMS reporting • May increase in the future when condition assessments based on mission readiness • Replacement of K10 Switchgear to be completed in FY10 • Funded by WBS 8.2 FY09 Linac Ops Review Page 28

  29. Analysis & Evaluation of FY10-FY12 • TIS • Future library scope and services will be studied by SLAC Library’s Future Task Force • Better organization and accessibility to photon science research literature, expert knowledge, and analytical tools • A proposal to partner with other photon science labs (including DESY) • ES&H - Radiation Physics • The scope of this WBS is expected to remain unchanged through FY12 FY09 Linac Ops Review Page 29

  30. Analysis & Evaluation of FY10-FY12 • SCCS • In the process of revisiting the SCCS cost accounting model • Economies of scale vs transparency/accountability • The current budget provides the competency to build a comprehensive data management solution for LCLS • Large-scale exploitation of this competence (e.g. computing facilities for large-scale data analysis) will require funding for the capital equipment and modest funding for additional manpower • Staff hired in Jan 09 • Participating in a series of workshops with LCLS users • Define requirements for simulation of experiments, data acquisition and analysis, applications, computing/networking/storage infrastructure • Determine how requirements are met and funded FY09 Linac Ops Review Page 30

  31. Summary and Conclusions • WBS 8 – flat with inflation for all out years • Emerging needs & legacy issues identified but not funded in this out year model • Recognize that more work needed for: • Define the Cost Model for indirect efforts at SLAC • Defining the boundaries between G&A and Linac Ops • Defining and implement a consistent approach to Organizational Burden • Future Facilities and SCCS infrastructure • Define a finite set of Core Competencies needed for Scientific programs and decide how to build or maintain and fund them. FY09 Linac Ops Review Page 31

More Related