Keys to Effective Chapters and Chapter Circle Awards. The International Council on Systems Engineering Interim Revision 24 June2013 (v1.3). Prepared by the Keys to Effective Chapters, part of the Chapters Shared Services Committee of the INCOSE Sectors. Agenda.
Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.
The International Council on Systems Engineering
24 June2013 (v1.3)
Prepared by the Keys to Effective Chapters, part of the Chapters Shared Services Committee of the INCOSE Sectors
The motivation for Keys to Effective Chapters was analysis of the chapter award submittals backed by personal experience as chapter leaders.
It was found that some chapters experience difficulties with one or more elements of delivering quality programs and services to their members while others were having good success.
The structure for this overview and the “Keys to Effective Chapters Including Procedures for Awards and Recognition”document is organized around elements found to be keys to effective chapters which is also reflected in the Chapter Awards criteria.
Rather than focusing on the awards, the chapter support program concentrates on providing guidelines and best practices to assist chapters in providing value to their members. The awards’ criteria then provide metrics for the chapters to track and manage how well they are doing.
The program is based on two bedrocks: planning and communications.
The multi-component Keys to Effective Chapters program is available to assist chapters
Veteran officers are available to help, share ideas
Provides orientation for new officers
Provides guidelines for planning and execution
Provides good/best practices with templates and examples
Refined Chapter Circle Awards process to encourage planning and reduce ambiguity
Good/best practices can be found in the Keys to Effective Chapters Wiki
Good/best practices are drawn primarily from previous chapter award submittals
In addition, selected templates and other examples are included
New examples will be added from each year’s award submittals and others as available
Good/best practices will be updated as more current/useful practices become available
Chapters are encouraged to submit their best practices to share
“Keys to Effective Chapters Including Procedures for Awards and Recognition” document includes:
CommunicationsAll Chapters Benefit from Continuous Improvement
Chapter Strategic Plan
Describes the chapter’s direction for long and short term, promoting smooth continuity year to year
The world's authority on Systems Engineering .
Share, promote and advance the best of systems engineering from across the globe for the benefit of humanity and the planet.
INCOSE Strategic Initiatives
SE Vision, SE Certification, SE Handbook, IPAL, Guide to SE Body of Knowledge when used together have potential to improve the ability of stakeholders to understand and use SE to improve outcomes
Chapter Strategic Plan
Lays out the chapter’s direction for long and short term, promoting smooth continuity year to year
Chapter Operation Plans
Addresses the chapter organization, budget, roles & responsibilities, chapter development (presentations and tutorials), facilities, schedule, metrics, reviews, & action item tracking. Also includes items from objectives/initiatives such as goals for technical papers, attendance at IW and IS, work with other chapters or non-INCOSE entities, etc.
Other plans, such as below, may be incorporated integral to the Operation Plan or be documented separately.
Chapter Membership Plan
Addresses recruitment and retention
Chapter Communications Plan
Includes website, newsletter, and publicity. The Ambassador/Promoter plan can be included or documented separately.
All are great opportunities for learning and networking
Ambassadors / Promoters
Survey Chapter Members
Corporate Advisory Board (CAB) Members
(International in scope)
Local Working Groups
Apply SE in local non-profit organizations
or involvement in SE activity for K-college
Joint meetings with other societies
Presentations about INCOSE
Provide Unpaid Speaker
Local Engineering Club/Council
Work with other chapters
Publish in INCOSE INSIGHT
Attend International Workshop/ Symposium
Submit for INCOSE Individual Award
Chapter Awards Committee
Chapter display/ banner
Regular leadership team meetings
Chapter collects data throughout year from plans and activities and stores on website for self evaluation and award submittal
Elections, BOD meeting agenda/minutes, banner, recognition
Strategic, Operational, Membership, Communications, etc.
Work with/support other chapters, IW/IS attendance, INSIGHT articles, $
Chapter meetings, presentations, tutorials, socials
Other societies, non-corporate community, schools
Active chapter website all year; newsletters, publicity flyers, Ambassador two-way correspondence
Papers, working group participation, technical products
Recruiting package, renewal reminders & feedback, survey of members, student division details, CAB enlistment