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Sport Club Council. 2/26/14. Marketing Presentation. Sport Club Assignments. Tyler Spencer – all clubs Kendall Knott [email protected] (785) 864-4519

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sport club assignments
Sport Club Assignments
  • Tyler Spencer – all clubs
  • Kendall [email protected] (785) 864-4519
  • Baseball, Bowling, Crew, Jiu Jitsu, Men’s Lacrosse, Women’s Lacrosse, Marksmanship, Quidditch, Sailing, Men’s Soccer, Women’s Soccer, Softball, Swimming, Tennis, Men’s Ultimate, Women’s Ultimate, Waterski
  • Mykala [email protected] (785) 864-4519
  • Badminton, Boxing, Cycling, DanceSport, Disc Golf, Fencing, Judo, Ki Aikido, Kumdo/Kendo, Racquetball, Rock Climbing, Men’s Rugby, Women’s Rugby, Running, Table Tennis, Tae Kwon Do, Women’s Volleyball
slide4
Contact Information
  • Tyler Spencer
  • Mary Chappell
    • Director – Recreation Services
    • 103 ASRFC
    • 864-0789
  • Jill Urkoski
    • Associate Director, Program Management
    • 103E ASRFC
    • 864-0798
  • Patti Anderson
  • Aaron Quisenberry
    • SILC Coordinator
    • 400 Kansas Union
    • 864-4861
  • Rec Info Line
    • Field Conditions Hotline
    • 864-3456
slide5
Budget Requests
  • Consist of Supplemental Requests &/or Capital Improvement Requests
  • About once a month (refer to schedule in Handbook) the Executive Board will meet to hear Budget Requests
  • The deadline for any requests is the Friday before the next meeting
  • Eligibility:
    • New clubs can request funds to help with initial expenses
    • Clubs ineligible for restricted fee allocation can request funds but they will not exceed the amount they would have received if eligible, up to Executive Board discretion
    • Requests should be for one-time or reasonably unexpected purchases
    • Requests can be for travel if unexpected (regional/national tournament) and is not a yearly custom of the club
  • Form T (“Budget Request”)
slide6
Capital Improvement

Capital Improvement

Guidelines:

  • Must submit proposal to Sport Club Executive Board (SCEB) by spring deadline (5/2/14)
  • Proposal will be voted on by SCEB and final approval will come from SC Coordinator
  • All/some/none of the proposal can be approved
  • Cannot be used for travel. Examples of items that can be purchased: jerseys, boat (partial), ergometer, blocking dummies, goals, etc.
  • Each year based on $9000 and nine initial clubs ($1000 each possible).
  • If there is at least $1000 not used in a year, the next club on the list will be given an opportunity to submit a proposal. This will continue within a given year if another $1000 becomes available.
  • Trades can be made spot for spot. Must be approved by both club presidents and Sport Club Coordinator.
  • Clubs can combine their allocation with another club for a larger purchase as long as both clubs fall within the same year.
  • Clubs that would like to delay their purchase will be moved to the bottom of the list.
slide7
Eligible Clubs

Eligible Clubs

Wait List Clubs

  • Quidditch
  • Disc Golf
  • Boxing
  • Bowling
  • Judo
  • Rock Climbing
  • Ki Aikido
  • DanceSport
  • Men’s Rugby
  • Women’s Ultimate
  • Jiu Jitsu
  • Softball
slide8
Level 5 Clubs
  • Must have 8 members
  • Must charge at least $5 per member (with a minimum GI of $40)
  • Restricted fee allocation is $75
  • Requirements:
    • Must attend both Workshop Policy Meetings (Beginning of each semester)
    • Do not have to attend Sport Club Council Meetings
    • May not apply for Supplemental Requests
    • Not eligible for Capital Improvement
    • May travel 1 time per semester
  • Necessary Paperwork:
    • Constitution, Officer’s List, Facility Agreement, Coaches Applications, SILC Registration, Facility Requests, Renewal of Recognition
sc travel

SC Travel

Policies

slide12
Preferred Vendors
  • The following vendors have approached the Sport Club offices to offer their products. Some offer special discounts, some offer product longevity, some are simply reasonable prices on equipment/services clubs normally need, etc. Clubs have previously used most, but not all of these companies, please notify sport club staff of a good or bad experience with them so we can continue to recommend the companies that will benefit you most!
  • Remember, all sport club policies apply towards purchases (even with these vendors)!
slide13
Preferred Vendors – Apparel/Gear

Preferred Vendors – Car Rental

Preferred Vendors - Hotels

Premier Auto Co.

Ryan Blum

2332 Haskell Ave, Ste A

Lawrence KS 66046

(785) 841-6200 office

Business Hours:  8am-5:30pm M-F, 9am-1pm Sat

Francis Sporting Goods (Adidas Apparel)

Patrick Woods

785-856-2189 *104

[email protected]

www.francisteamsales.com

Holiday Inn (for hosting in town)

Katy McConnell

785-749-8920

[email protected]

Motel 6 / Studio 6

800-671-2089

www.motel6.com

www.staystudio6.com

Corporate ID #: CP545316

GTM

1008 W. 23rd

Lawrence, KS 66046

785-838-3000

www.gtmsportswear.com

Hertz

(800) 654-3131 office

Only for out of state airport rental cars.

Please book rental and then contact Tyler to make payment

Ultimate Athletics (UA)

Mike Bergkamp

800-496-4339

[email protected]

www.ultimateathletic.com

slide14
Editable Appendices Online

All appendices on the website are now electronically editable

You can also access the appendices through the SC printer

Website: http://recreation.ku.edu/sport-clubs

*** Please use a pdf editor OTHER THAN Adobe PreviewAND DO NOT use Internet Explorer

slide16
SC Weight Room
  • For all sport clubs, there is a Weight Room available for use in the basement of the ASRFC.
  • If your club is interested in using the weight room, schedule a training session with the Personal Training Program Manager at [email protected]
  • You can only use the weight room when your club has it scheduled
  • Two people must be present whenever it is being used.
  • Must have an Omni lock passcode to use
  • All rules are in the handbook
slide18
Equipment Checkout
  • Low profile cones w/ carrier
  • Tall Cones
  • Igloo 5 Gallon Cooler
  • Field painting string
  • 2 point and shoot digital cameras
  • Digital SLR Camera
  • Sony Handycam video camera
  • Tripods
  • GPS
  • Extension Cords
  • Field Liners
  • Tables and chairs
  • Folding Canopy
  • White and orange field paint
  • 6 ft by 8 ft trailer

Submit an equipment request form

slide19
Coaching and Student IDs
  • Please submit a form to Tyler for Coaching IDs approval, once it is approved your coaches can come get IDs from the administrative office.
  • Don’t forget YOUR OWN Student ID (or set up your biometric scan) to get into the ASRFC every time you use the facility. Simply being a Sport Club member does NOT grant you entry to the ASRFC.
  • Coaches will only be able to enter the ASRFC during your club’s practice times.
slide20
OMNI
  • Obtaining an OMNI Code:
    • Email Tyler regarding obtaining an OMNI code
      • Email him with a 4 digit code
    • You will then receive confirmation and instructions
  • These are personal codes not to be shared with people in your club
    • You are responsible for EVERYONE and EVERYTHING in the Weight Room
slide21
Shenk
  • Remember that if you need anything for practice or games at Shenk please ask us first.
  • While out at Shenk the SC Supervisor on duty will be your point of contact.
  • IMPORTANT: Shenk fields will be closed through the end of Spring Break!
slide22
Restricted Fee
  • Can be used for:
    • Travel
    • Tournament/Game official’s pay
    • Equipment costs
      • NOTE: This will be inventoried so this equipment MUST stay with the club!
    • Advertising (up to $175)
    • CLUB membership to associations or organizations
    • Guest Instructor
      • Workshop with Expert
  • CANNOT be used for:
    • Coaching services
    • Social functions
    • Insurance
    • Personal items (Items you intend to take when you are finished)
    • Individual memberships to associations or organizations
    • Individual event registration for alumni, ASRFC faculty/staff or coaches
    • Food or Alcohol
slide24
Allocation Hearing

Exec Board presentation

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