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Chapter 12

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  1. Chapter 12 Delivering the Presentation Gordon Chow Terra Towery Nelson Tate Chris Quintanilla

  2. You Become the Message • You have to be aware of presentation patterns • There are three different types of patterns. • Monologues • Guided discussions • Interactive Presentations

  3. Monologues • Are delivered without interruption • They are the most appropriate in large settings, or formal presentations • In a small group of people it can make the audience feel unimportant

  4. Guided Discussion • They are more interactive • Speakers have a preset outline and listeners are encouraged to ask questions • This type of discussion can be more challenging but it can be worth it for the audience attention

  5. Interactive Presentation • Involves audience even more than any other presentation style • Feels more like having a conversation with a presenter leading the conversation • This communication is used often in sales

  6. Four speaking options

  7. Manuscript Presentations • The presenter reads their remarks from a prepared statement • This is used in company meetings and press conferences • It is very boring • This type of presentation can be relied on too much and cause the presenter to freak out

  8. Memorized Presentations • It sounds memorized • Stage freight is more common in these types of presentations • Looking at your notes latter on can harm your credibility

  9. Extemporaneous Presentations • It is planned and rehearsed although not word for word • Virtually all presentations should be presented like this • Sales Presentations, Progress Report to a management board, training lecture.

  10. Extemporaneous Presentations • Notes • Notes should be brief • Should be legible • Notes should be unobtrusive • Don’t have a piece of paper flapping around in your audiences face • Let the notes guide you

  11. Impromptu Presentations • These are presentations with just off-the-cuff knowledge • Anticipate when to speak • Most speaking situations won’t come as a surprise if you are prepared your remarks will be better planed and delivered • Focus on your audience and situation • Think about what your audience is thinking and where you are

  12. Impromptu Presentations • Accept the invitation with assurance • Present your ideas with confidence • Don’t stammer, stall, or look unhappy • Organize your thoughts • Drawn an outline before you speak • Present Reasons, Logic or facts to support your viewpoint • This will make you more persuasive and more credible

  13. Impromptu Presentations • Don’t apologize • Don’t highlight your mistakes • Remarks like “I’m not sure whether or not this is right.” don’t contribute to the conversation • Don’t ramble • Many novice speakers deliver their message and continue talking

  14. Guidelines for Delivery • Visual Elements • Verbal Elements

  15. Visual Elements • Appearance • Confidence and Authority • Prepare • Engage Audience • Establish and Maintain Eye contact • Move Effectively

  16. Body Language Interpretations

  17. Verbal Elements • Use oral speaking style • - Keep most sentences short • - Use personal pronouns freely • - Use the active voice • - Use contractions • Don’t note on mistakes • Use proper vocabulary, enunciation and Pronunciation

  18. Vocal Elements • Speak with Enthusiasm and Sincerity • Volume • Avoid Disfluencies • Vary your Speech • Use Pauses effectively

  19. Question and Answer • When to Answer Question • How to Mange Questions

  20. When to Answer Questions • During Presentation • After the Presentation • Pros & Cons

  21. How To Manage Questions Get the ball rolling Anticipate questions Clarify questions Respect the questioner Keep focused on your goal Buy time, when necessary Address your answer to the audience Summarize your presentation after Q & A

  22. Speaking With Confidence • Accept a moderate amount of nervousness • Speak more often • Rehearse

  23. A way of reducing the anxiety is by becoming more familiar with public speaking by: Taking a speech course Attending a college workshop Joining a community organization that allows you to practice with your peers and instructor. Rehearsing

  24. Rehearsing is vital in making your presentation work. • Not rehearsing can cause complications in your presentation. ( missing note cards, missing slides, technical difficulties, etc.) • Rehearsing minimize complications and insures you and your audience that you know the material. Why rehearse?

  25. Ways to rehearse • Rehearse one your feet in front of a small audience to practice and gain confidence. • Pay attention to your introduction and conclusion. The audience always remember the first and last part of your speech, be effective. • Rehearse in a similar setting, to get a feel for it and explore where you will set all your equipment.

  26. Time to shine • Forget about your nervousness, and focus on your topic and your audience. • If you speak effectively you will congregate attention from your audience and your audience will acknowledge your statements.

  27. Myths • Think rationally about your presentation and performance. • The following three myths are irrational beliefs that can lead to unnecessary hesitation: • Myth 1: A presentation must be perfect • Myth2: It is possible to persuade the entire audience. • Myth 3: The worst will probably happen.

  28. Summary • Choose and use the best delivery type for a given presentation. ( manuscript, memorized, extemporaneous, impromptu) • A good delivery involves effective visual, verbal, and vocal elements. • Verbally, use appropriate vocabulary and pronunciation. • Vocally, use enough volume, variety, and pauses to sound well rehearsed and committed.

  29. Anticipate, clarify, and address questions with respect and without antagonizing the questioner. • Anxiety and nervousness is common and manageable. It can be avoided or minimized by speaking in public often, rehearsing, and thinking rationally.

  30. Bibliography • Text Book • Adler , Ronald. Comm 1010 Salt Lake Community College. McGraw-Hill, 376-399. Print. • Images • Photograph. First Last. Web. 14 Sep 2011. <http://quemisu.blogspot.com/2010/10/presentation-skills-that-persuade-and.html>.

  31. Bibliography • Photograph. First Last. Web. 14 Sep 2011. <http://www.examiner.com/actors-in-washington-dc/finding-monologue-material>. • Photograph. First Last. Web. 14 Sep 2011. <http://manuscripts.sydneyreviewer.com/tag/manuscript-presentation>. • "The Human Brain." Photograph. First Last. Web. 14 Sep 2011. <http://science.howstuffworks.com/environmental/life/human-biology/brain.htm>.

  32. Bibliography • "Top Gun." Photograph. First Last. Web. 14 Sep 2011. <http://www.exponentialprograms.com/business/blog/events/1-day-mini-mba/>. • "improving impromptu speaking." Photograph. First Last. Web. 14 Sep 2011. <http://thelondonspeaker.typepad.com/weblog/2008/02/table-topics--.html>.