MSc Health Sciences Education Grant Writing Workshop. June 10, 2014 Presented by Health Research Services Lisa Hodge, firstname.lastname@example.org, x26367 Serena Jennings, email@example.com, x22057. McMaster Research Services Resources. Introduction to Research Services at McMaster
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June 10, 2014
Presented by Health Research Services
Lisa Hodge, firstname.lastname@example.org, x26367
Serena Jennings, email@example.com, x22057
Introduction to Research Services at McMaster
“Grantsmanship” is not just about the writing
Good grant writing takes time, planning, and direction
Advice seeking is smart grant planning
Presented by Lisa Hodge, HRS
Most researchers are great at science and not so great at sales – Great grant writers sell research ideas so that great scientists can discover great things!
Funding Sources – the right fit/the right choices
Strategies for grant submission planning
Finding/sourcing help – seeking expertise
“Arts and crafts” of putting it together
THREE STEP PROCESS OF GRANT SUBMISSIONS
Know/Define Program of Research (research area/interest)
Colleagues (Network of Support and Collaborators)
Sources of Funding – the Right Fit
Independent research – making your own way
Develop Strategy for Funding submission(s)
Seek Advice and Administrative Help
“Doing research is fun; writing about the research is not. Despite this, we must write journal articles because science communicates through its journals.”
Researchers are not automatically good writers, and research cannot be accomplished without good grant writing.
Print a copy of CURRENT competition instructions
4 LITTLE RULES
Of 110 Stanford undergraduates polled, most admitted to making their writing more complex to appear smarter.
‘Have you ever changed the words in an academic essay to make the essay sound more valid or intelligent by using complicated language?’ 86.4% said yes.
Nearly two-thirds answered yes to: ‘When you write an essay, do you turn to the thesaurus to choose words that are more complex to give the impression that the content is more valid or intelligent?’
Oppenheimer Appl. Cognit. Psychol. 20: 139–156 (2006)
The medical community indicates that a program of downsizing average total daily caloric intake is maximally efficacious in the field of proactive weight-reduction methodologies.
Doctors say that the best way to lose weight is to eat less.
When the flow of the submission is impaired by the use of jargon or overuse of abbreviations, then the savings in space is lost in translation.
Time: s, min, h
Centrifugal force: x g (not RPM)
Units: kDa, μM, μm
Formulaic Phrases (use 1 word or skip)
Don’t try to use big words in place of small simple words---less is more
“Many individuals display inaccurate self- assessments of their deficient writing skill levels….”
("Few people realize how badly they write”)
Don’t be one of them
Page limitations can leave a grant writer feeling the need to compress font and reduce headers to maximize writing space
What you must know before submitting:
Every sponsor is different:
Guidelines for submitting
Platform for online submission (and review)
Timelines and deadlines (LOI and other ‘lingo’)
Choosing the correct funding vehicle is the starting point for writing a
Write to the sponsor criteria and mandate
Canadian Institutes of Health Research (CIHR): major federal funding agency for health research to excel, according to internationally accepted standards of scientific excellence, in the creation of new knowledge and its translation into improved health for Canadians, more effective health services and products and a strengthened Canadian health care system.
Natural Sciences and Engineering Research Council of Canada (NSERC): supports both basic university research through discovery grants and project research through partnerships among post-secondary institutions, governments and the private sector, as well as the advanced training of highly qualified people.
Social Sciences and Humanities Research Council of Canada (SSHRC): supports university-based research, research training and knowledge mobilization activities in the social sciences and humanities.
Registration due Feb 2
Application due March 2, 2015
Provide a draft for review to the research office by (or before) the INTERNAL deadline (usually 2 wks before FINAL)
Success rates appear to be related to “peer review”
Spell check is not always correct – layman’s review for grammar and spelling
Common CV can be a “time-sucker”
Resubmissions should not take less effort or time than a new submission
Offer peer reviewer comments to research office to assist with resubmission revisions
Questions on Grant Writing
Stretch / Washroom Break
Grant Proposal Submissions
Presented by Serena Jennings, HRS
Introduction to Research Services at McMaster
- Research accounts for the Faculty of Health Sciences
McMaster Research Finance (non-FHS)
- Research accounts for all Faculties except Health Sciences
Separate processes for ethics certifications
-human, animal, biohazard, health physics
Research Offices at McMaster
identification of funding opportunities
provision of information sessions
assistance with budget development
review and editing of grant submissions
review for compliance with agency and institutional guidelines
budget revisions and amendments (specific opportunities)
assists in managing McMaster's allocation for identified programs
ensures that researchers and the University are protected through funding agreements and compliance with agency and institutional policy
prepares and submits financial reports, invoices, requests for payments and reimbursements
What we do for you…
incorporate input from many people
are the result of teamwork
are thoughtful, insightful and polished
are easy to read, and concise
are well formatted
Is this application for your student thesis?
Therefore you should be working with your thesis supervisor and applying under their professional title.
Is this your own independent investigation?
Can apply under your professional faculty position.
Are you working with patients in a hospital or care setting?
Ask yourself these questions:
1) What Faculty am I in?
Faculty of Health Sciences – will seek assistance from Health Research Services
Non-FHS (Mac Campus) – will seek assistance from ROADS
2) Is this a research contract or industry sponsored agreement?
All faculties will seek assistance from MILO for industry sponsored contracts
3) Is this an application proposal or award?
-Proposal or award notification – seek assistance from ROADS or HRS.
4) Do I have an account # already and my question is finance related - Seek assistance from your respective institutional finance person
Scientific content and discoveries
Financial budget and expenditure responsibilities
trainees / supervisors
Plus all of your other responsibilities – teaching / administrative /clinical
As the main applicant, it is up to you to manage both the application and the administrative requirements.
Project Team – Trainee, Supervisor, Research Assistants / Coordinators / Admin assistants
Local Co-Investigators (same institution as you)
-their departmental and institutional processes
External Co-Investigators (outside your institution)
their departmental and institutional processes
Academic Department Offices, Processes & Approvals
Institutional Department Offices, Processes & Approvals
For e-mail inquiries:
-Always state who the PI is on the project. This is the person who will hold the research account.
-Send us the specific link to the funding opportunity.
-Reference the project title.
-Indicate what you need (institutional approval, account request)
Communicate your proposal plan with your research team, your admin team, your department and your institutional office
Your assistants – can’t read your mind
your co-investigators at the same institution
Your co-investigator at other institutions – remember that they will have institutional review and approval processes that take time
Your departmental level
Your grants advisor at your institutional office
Complete and sign an HRS Checklist
Investigator Information, Sponsor Information, Project Information, Certifications/Approvals, Facilities And Resources, Conflict Of Interest, Account Holders’ Accountabilities Form, Signatures, Special Instructions.
Submit a copy of your proposal, budget and justification
Include any appropriate ethics (Biohazard is required at time of application).
HRS receives your application package and will review the documents for institutional and sponsor compliance and guidelines
If there are any major issues such as eligibility or matching funding requirements etc. these will need to be revised prior to obtaining approval
HRS will obtain your institutional signature and return the signature page to you.
Complete any further revisions and SUBMIT!
sets up the process for a research account
indicates to terminate the application process
Submit your Notice of Award / Funding Decision to your department and your institutional research office
For resubmissions of a previous grant proposal
You will need to complete a new HRS checklist and go through the same processes for departmental and institutional review and approval as a new application.
If you wish to share your reviewers comments, that is helpful for the review of your resubmission
Overhead policy –must apply if sponsor allows it
Research account policy – know your responsibilities
Financial Conflict of Interest policies – Declare!
Ethics policies – investigate, comply and obtain your approval(s)!
HRS Links for Policies & Regulations
University Policies, Procedures & Guidelines, A-Z Index, Research
Incomplete HRS checklists – fill them out completely
HRS checklists that are not signed
Incomplete accompanying documentation
No budgets or budget justifications
Submissions after internal or general deadlines
Ethics certifications that do not reference the current proposal
Make the amendments required for the current proposal and sponsor prior to submission to HRS
Unnecessary communication or duplication of documentation
Communicate about the funding opportunity, the details and your application. Find out about internal deadlines.
Communicate any extenuating circumstances around your application to your department and senior grants advisor eg eligibility, budgets, special requirements
Provide documentation that is complete and approved with signatures
Meet the internal deadlines
-submit to your department 3 weeks before and HRS 2 weeks before the sponsor deadline.
FYI: The McMaster Mosaic project is an institution-wide project to modernize business processes and integrate an enterprise resource planning system.
The research administration module is scheduled to go live in June 2014.
Keep in touch with your research administrators in order to stay on top of revised processes.
Read “The Art of Grantsmanship, by Jacob Kraicer” http://fhs.mcmaster.ca/healthresearch/guide_grantsmanship.html
CIHR Guidebook for New Principle Investigators http://fhs.mcmaster.ca/healthresearch/documents/CIHRGrantWritingGuidebookforNewInvestigators.pdf
HRS website: http://fhs.mcmaster.ca/healthresearch/
Book: “How to Write a Lot” by Paul J. Silvia