1 / 18

Purchasing Card and Travel Compliance Reviews

Purchasing Card and Travel Compliance Reviews. Sharon Washington 523-5669 Angela Uyeno 523-7508 Wendy Swartz 523-6081. Purchasing Card and Travel Compliance Reviews. Purpose of presentation Explain review process Areas examined Purpose of reviews Not Policy Training. Review Process.

carney
Download Presentation

Purchasing Card and Travel Compliance Reviews

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Purchasing Card and Travel Compliance Reviews Sharon Washington 523-5669 Angela Uyeno 523-7508 Wendy Swartz 523-6081

  2. Purchasing Card and Travel Compliance Reviews Purpose of presentation • Explain review process • Areas examined • Purpose of reviews • Not Policy Training

  3. Review Process

  4. Review Process • Select department for review • DON’T PANIC!! • All departments • By request • Schedule appointment • Usually 3-5 working days in advance

  5. Review Process 3. Select Sample • 10% of transactions • At least 10 documents • >1 transaction log per Purchasing Card • >1 TP per unit • Different travelers

  6. Review Process 4. Location • Can pick up originals for review • Can review on-site 5. Draft Findings letter issued 6. Documents returned to liaison 7. Review of findings by liaison

  7. Review Process 8. Schedule meeting • Discuss findings • Revisit documents 9. Liaison response sent via e-mail

  8. Review Process 10. Final letter • Liaison • Supervisor/Chair/Dean • Purchasing • Travel • Internal Audit • Comptroller

  9. Areas Examined

  10. Areas Examined Purchasing Cards • Log complete • Public purpose/description • All transactions • Signatures, dates • Header info • JP Morgan statement attached

  11. Areas Examined Purchasing Cards • Detailed original receipts attached • Amount, description • Marked “paid” or $0 balance • Internet transactions • Use Tax • Applied appropriately • Research exemption form attached

  12. Areas Examined Purchasing Cards • Policy • Prohibited items • Gifts, gift cards • Personal purchases • Unapproved food, water • General review for compliance

  13. Areas Examined Travel • Exhibit J complete • Specific addresses • Adds up • Signatures, dates • Header complete • Policy • Exception signatures

  14. Areas Examined Travel • Calculations • Per Diem • Rates used • Departure/return times • Mileage • Rate • Deduction of commute miles

  15. Areas Examined Travel • Supporting documents attached • Receipts showing $0 balance • ROA • Airline comparison • Conference brochure • Meals, designated hotel rate, dates, location

  16. Purpose Provide feedback • To Liaisons • To Departments • To Travelers and Cardholders • To Comptroller’s Office • Policies • Training • Review process

  17. Purchasing Card and Travel Compliance Reviews Thanks!

  18. Contacts Compliance Reviews Sharon Washington 523-5669 Angela Uyeno 523-7508 Wendy Swartz 523-6081 Policy Rosanna Ruiz 523-6232 Glenn Birkett 523-6094

More Related