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NC AHEC Collaborative Technology Projects for 2006

NC AHEC Collaborative Technology Projects for 2006. Senior Administrative Staff Meeting 12/6/2005. Overview. AHEC VISION Statewide Videoconferencing Service Collaborative Communications Support AHEC Intranet for file sharing The Virtual AHEC Erasing Seams and Enhancing Services

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NC AHEC Collaborative Technology Projects for 2006

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  1. NC AHEC Collaborative Technology Projects for 2006 Senior Administrative Staff Meeting 12/6/2005

  2. Overview • AHEC VISION • Statewide Videoconferencing Service • Collaborative Communications Support • AHEC Intranet for file sharing • The Virtual AHEC • Erasing Seams and Enhancing Services • Discussion

  3. AHEC VISION • Standardized Service for Multi-AHEC Videoconference Scheduling & Billing • Northwest AHEC / WFU “Contracted” • Administrative Charge: $30 / site • Tiered Usage Charge: • Internal AHEC: $50/hr/AHEC • HC Non-Profit: $100/hr/AHEC • HC For-Profit: $150/hr/AHEC

  4. AHEC VISION • Billing for Internal AHEC Initiation • Scheduling Service Bills Discipline @ AHEC • Scheduling Service Pays IT @ AHEC $25/hr • Scheduling Service Pays Bridging Costs • Billing External Organization for Use • Scheduling Service Bills Customer Total • Scheduling Service Pays AHECs & Bridging • Profits Used for Strategic Upgrades

  5. AHEC VISION • 11/19/05: NC AHEC E-News Reference • 11/30/05: NW AHEC Scheduler Training • 12/16/05: Discussion to Resolve Details • January: AHEC Review Winter Edition • January: Regional Marketing by IT • February: Statewide Meeting Sessions • Overview and Marketing of AHEC VISION • Best Practices for Planners & Presenters

  6. Supporting Collaboration w/ IT • Structured File Sharing via Intranet • A Password-Protected “Network” Drive • Administrative & Disciplinary Meetings • Schedules, Agendas, Minutes, etc. • Collaborative Project Development • Resumes, Forms, Certificate Templates, Grant Submissions, etc. • Sensitive Internal Report Archive

  7. Supporting Collaboration w/ IT • Commercial Intranet Services Available • Ex.: weboffice.com & iceboxportal.com • Early Internally Developed Proof of Concept • Greensboro’s “INCA for HealthStream” • Climate Now Favors Acceptance & Adoption • Investigating UNC-CH Functionality, but • Some Issues Suggest Internal RFP Process • Password Administration & Massive Disk Space

  8. The Virtual AHEC • http://virtual.ncahec.net • Single Sign-On with User Profiled • Seamless Integration and Transitions to • Modified Versions of Existing Services • Standards in “Look and Feel” (TBD) • Opportunity for New Services • Targeted Push Promotion, On-line Transcript, Accreditation Track/Remind, ...

  9. - Diagram provided by Lynn Kennedy, IT Director, NW AHEC

  10. The Virtual AHEC:Challenges / Opportunities • Currently, Regional IT Resources Can Be Influenced, But Not Controlled • Some Technical Resources Ill-Positioned • Some Technical Staff May Be Ill-Fitting • Some Teams Protective of, or Prioritize Project or Regional AHEC Over System • Integration of Complex, Disparate IT Can Only be Timely w/ Dedicated Staff

  11. The Virtual AHEC: Resources • AHEConnect • Learning Management System • Digital Resource DE Wrapper • AHEC Digital Library • Digital Resource Catalog Wrapper • Distributed User Account Administration • CASCE • CE Offerings & Credit Tracking

  12. The Virtual AHEC: Resources • Streaming Resource Serving (MediaSite) • Northwest AHEC / WFU SOM • Eastern AHEC / ECU Brody SOM • Regional AHEC Resources • Regional Websites, Specialized Catalogs • Financially-Custom On-Line Registration • Grant Opportunities • Ex. EBP Virtual Communities (SR-AHEC)

  13. The Virtual AHEC : 1st Steps • IT Taskforce Specs & CIOs’ Response to... • Establish Project Management • RFP -> Program Office & CIOs • New Staff w/ Project Mgr. Reporting to P.O. • Migration to Uniform Person ID (ADL) • Website and Database Setup • Version 1: Unauthenticated Svcs Only • Migration of Systems to Single Sign-on

  14. The Virtual AHEC : 2nd Steps • Version 2: Authenticated Services! • Pass-through to Other System • ADL, AHEConnect, & Others Resources • Profile-based CE promotion • On-line Transcript with Personal Augmentation (ex. Cat 2 CME) • New Services such as Virtual HP / Topic Communities & Intranet Access for Staff

  15. The Virtual AHEC : 3rd Steps • Massive Meta-Data Development Phase • Standard Keyword Lexicon • CASCE, ADL, AHEConnect, & All Other Digital Resources • Librarians Evaluate/Catalog Everything • Version 3: Meta-Searching! (> 2006) • Federated, Single and Advanced Search of All Resources, as well as Topical Browsing

  16. Discussion

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