Office of Human Resources BOM Meeting Thursday, November 3, 2011 MU Pima Auditorium 9:30AM – 11:00AM Watch online at ASU

1. Office of Human Resources BOM Meeting Thursday, November 3, 2011 MU Pima Auditorium 9:30AM – 11:00AM Watch online at ASU LIVE

2. Agenda • Personal Data Form/EEO Survey/Self-Identification • Employee Assistance & Wellness • Benefits Open Enrollment • Exit Interviews & Workplace Posters

3. Personal Data FormEEO SurveyUpdate Information in MY ASUKamala GreenExecutive DirectorOffice of Equity and Inclusion

4. PERSONAL DATA FORM

5. EEO SURVEY

7. UPDATE PERSONAL INFORMATION IN MY ASU • Gender, Disability and/or Veteran Status • Race and/or Ethnicity • Address, Phone and/or Emergency Contact Information

8. Employee Assistance & Wellness Jillian McManus, LCSWDirector, Organizational Health and Development

9. Flu shots • Vaccine is still available. • Campus health can provide shots until December 1st. • No appointment necessary. • Free for benefits eligible employees. $20 for non benefits eligible employees. Alternative locations and dates can also be found at: benefitoptions.az.gov/wellness or www.healthwaves.com

10. Bringing Wellness to You • Kronos Cholesterol • 5 Consecutive Tuesdays beginning 11/1 – 11/29 • 12:00 – 1:00 Tempe campus • $10 • Employee Health Fair • January 18 • Screenings, Education, Vendors, Giveaways!!!!! • Smoking Cessation • November 17 Great American Smoke Out • Web page under development • Faculty, staff and student collaboration cfo.asu.edu/hr-wellness

11. Ergonomics • Walk Stations • Current Locations • Reservation plan under development • Video www.asu.edu/hr/documents/Walkstation.wmv • Chair adjustments: Online tutorial • cfo.asu.edu/hr-wellnessclasses • mysteelcasechair.com/arizona-state-university

12. Benefits Open EnrollmentNancy AttwellBenefits Design & Management

13. Elections and changes must be madeMonday, October 31 at8am (AZ time)throughFriday, November 18 at5pm (AZ time)

14. Coverage Effective Date: January 1, 2012Deductions Effective: Pay period ending January 8, 2012 Pay date January 13, 2012Appeals Period: November 19 through December 2, 2011All appeals MUST have an Appeal Form, a Benefits Enrollment/Change Form AND an OE Confirmation Statement

15. Participation is not mandatory UNLESS you want a Flexible Spending Account in 2012 • Faculty and staff hired or benefits-eligible on or after September 28 (with a 90-day waiting period) are NOT eligible to participate in open enrollment

16. Visit HR Benefits OE online for: 1. Frequently Asked Questions 2. A direct link to the OE eventcfo.asu.edu/hr-openenrollment

17. My ASU will have two links to the OE web pagecfo.asu.edu/hr-openenrollment

18. 2012 Plan Year Changes • Unum STD premium decreases to 71¢ per $100 coverage (from 84¢) • Hartford STD premium decreases to 69¢ per $100 coverage (from 70¢) • Health Savings Account (if enrolled in Aetna HSA Option medical plan) • Annual maximum combined EE and ER contribution increases to: • $3,100 for single coverage level (from $3,050) • $6,250 for all other coverage levels (from $6,150) • Annual university contribution increases to: • $720 for single coverage level (from $504) • $1,440 for all other coverage levels (from $976)

19. Exit Interviews ReminderShimara MizellHR Generalist Senior

20. For Classified and Service Professional Staff voluntarily leaving the university • Can be completed: - Online @ cfo.asu.edu/hr-leavingasu - In Person w/an HR Partner cfo.asu.edu/hr-areasofresponsibility - Hard Copy cfo.asu.edu/hr-forms

21. Workplace Posters UpdateShimara MizellHR Generalist Senior

22. What’s Changing • Effective January 1, 2012, the AZ minimum wage will increase to $7.65 per hour • Updated posters and information will be posted online in the beginning of December @ cfo.asu.edu/hr-compliance • Postings will need to be posted before January 1, 2012

23. Questions/Comments? For further questions, please email Patty Rosciano