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Chapter President Administration Calendar

Chapter President Administration Calendar. (…and how to keep your DRC sane!). Monthly. Hold board meetings and involve your officers and committee chairs. Grow your people Respond timely to requests Sit in on monthly Regional conference calls

carla-sloan
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Chapter President Administration Calendar

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  1. Chapter PresidentAdministrationCalendar (…and how to keep your DRC sane!)

  2. Monthly • Hold board meetings and involve your officers and committee chairs. • Grow your people • Respond timely to requests • Sit in on monthly Regional conference calls • Consider changes that you feel would be beneficial to the chapter and/or region and store for action at the CRC (i.e. MOTIONS)

  3. April (change months to fityour planning schedule) • Attend the Region # Planning Meeting – open to all but required for Region # EXCOM. • Attend President-Elect training (if you are the President-Elect, this is expected) • President Elects - Start looking at your member involvement and populate your committees (CIQ!) and Chapter EXCOM vacancies. • Start considering motions for the CRC.

  4. May (change months to fityour planning schedule) • President Elects - Start looking at your member involvement and populate your Committees and Chapter EXCOM vacancies. (enter CIQ deadline date) • Continue considering motions for the CRC. Send drafts to DRC for “clean-up”. • Last push for RP donations and MP delinquency reduction. • Begin writing year end reports needed by DRC for the CRC (see June).

  5. June (Spring: 30 daysbefore CRC; Fall: June 1) • Pres. Elects - Complete your chapter’s CIQ online and send it to DRC. • Pres. Elects – Encourage CRC Attendance. • Prepare your Chapter’s “CRC Summary” and “Annual Report” for the CRC while your memory of events is fresh. • Delegates & Alternates – Work with your chapter’s nominating committee to consider candidates for nomination at CRC. Obtain updated bios. • Presidents - Pass the Torch

  6. July (change months to fityour planning schedule) • New Presidents – Set Chapter BOG meeting schedule. • Work with Program Chair to line up Fall Programs & Chapter meeting dates. • Is everyone registered for CRC?!! • Delegates & Alternates – Work with your chapter’s nominating committee to consider candidates for nomination at CRC. Obtain updated bios.

  7. August (change months to fityour planning schedule) • Encourage attendance and attend the CRC! • Take advantage of this last “slow” month to get all your new leaders up to speed on their new roles, and the chapter prepared for the busy Fall season! • Fill any unmanned committee, and if all filed, then eliminate “committees of one” by getting help for your chairs.

  8. September (change months to fityour planning schedule) • Download the current version of the Manual of Chapter Operations (MCO) and review contents with your Chapter Executive Committee as it relates to each of their jobs. • Start a journal where you can record things to remember for your year end Chapter Annual Report.

  9. September/October • Review Chapter Visit Schedule and plan to receive the Regional EXCOM Visitor. • Pick up from and return them to Airport • Arrange hotel room close to meeting • Arrange to have board meeting on the same night as chapter meeting. • Create your MBOs and review them with me. (good for some PAOE Points)

  10. November • Review your chapter’s Bylaws and become familiar with them. The bylaws are the legal requirements by which the chapter operates. • Nomination process • Election process • Small chapter issues officer eligibility • File with the IRS and copy DRC

  11. February • Respond to invitation to Region # Planning meeting and President Elect training (Tentatively the first Friday and Saturday of April – To be announced)

  12. April (change months to fityour planning schedule) • Attend the Region # Planning Meeting – open to all but required for Region # EXCOM. • Attend President-Elect training (if you are the President-Elect, this is expected) • President Elects - Start looking at your member involvement and populate your committees (CIQ!) and Chapter EXCOM vacancies. • Start considering motions for the CRC.

  13. May (change months to fityour planning schedule) • President Elects - Start looking at your member involvement and populate your Committees and Chapter EXCOM vacancies. enter CIQ deadline date • Continue considering motions for the CRC. Send drafts to DRC for “clean-up”. • Last push for RP donations and MP delinquency reduction. • Begin writing year end reports needed by DRC for the CRC (see June).

  14. June (change months to fityour planning schedule) • Pres. Elects - Complete your chapter’s CIQ online and send it to DRC. • Pres. Elects – Encourage CRC Attendance. • Prepare your Chapter’s “CRC Summary” and “Annual Report” for the CRC while your memory of events is fresh. • Delegates & Alternates – Work with your chapter’s nominating committee to consider candidates for nomination at CRC. Obtain updated bios. • Presidents - Pass the Torch

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