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Single Audit Presented by: Carey McKee, KPMG LLP AUDIT. Agenda. What is a Single Audit? Programs Audited Student Financial Aid Other Federal Programs American Reinvestment and Recovery Act Patient Protection and Affordable Care Act of 2010 and Reconciliation Act of 2010

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slide1

Single Audit

Presented by:

Carey McKee, KPMG LLPAUDIT

agenda
Agenda
  • What is a Single Audit?
  • Programs Audited
  • Student Financial Aid
  • Other Federal Programs
  • American Reinvestment and Recovery Act
  • Patient Protection and Affordable Care Act of 2010 and Reconciliation Act of 2010
  • Single Audit Timeline
  • KPMG Audit Team

Year-End GAAP Training

learning objectives
Learning Objectives
  • Learn the programs to be audited, timing and campus selection of the A-133 Single Audit.
  • Understand the changes in the audit process and GAAP manual from the prior year.
  • Gain an understanding of the scope of the A-133 Single Audit procedures to be performed.
  • Learn the American Reinvestment and Recovery Act’s impact on the A-133 Single Audit for June 30, 2010.
  • Understand the new Health Care Legislation’s Impact on Higher Education.

Year-End GAAP Training

what is a single audit
What is a Single Audit?
  • All non-Federal entities that expend $500,000 or more of Federal awards in a year are required to obtain an annual audit in accordance with the Single Audit Act of 1996, OMB Circular A-133.
  • OMB Circular A-133 indicates the auditee shall:
    • Maintain internal control over Federal programs that provides reasonable assurance that the auditee is managing Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a material effect on each of its Federal programs.
    • Comply with laws, regulations, and the provisions of contracts or grant agreements related to each of its Federal programs.

Year-End GAAP Training

what is a single audit cont d
What is a Single Audit?, Cont'd
  • The A-133 Single Audit opinion includes:
    • One consolidated opinion for all CSU campuses and Federally funded programs subject to A-133.
    • Opinion on internal controls over compliance.
    • Opinion on compliance with applicable Federal regulations for the programs audited.
  • Therefore KPMG audit procedures include both:
    • Understanding, assessment and tests of operating effectiveness of Campus internal controls over each of the compliance areas for each program audited.
    • Tests of actual compliance with applicable rules and regulations for each program audited.

Year-End GAAP Training

knowledge check 1
Knowledge Check #1

CSU Campuses are encouraged but not required to maintain internal controls over its Federal programs?

A. True

B. False

Year-End GAAP Training

knowledge check 1 answer
Knowledge Check #1 Answer

B. False

Federal award recipients are required to maintain effective internal controls that provide reasonable assurance over their compliance with laws, regulations and provisions of grants and contracts.

Year-End GAAP Training

csu s federal funded programs fye 6 30 09
CSU’s Federal Funded Programs (FYE 6/30/09)*

*Based on preliminary information provided by CO, we are assuming that FYE 6/30/10 expenditures will be similar to FYE 6/30/09

Year-End GAAP Training

federal programs selected for audit in 2010
Federal Programs Selected for Audit in 2010

** We are not currently planning on auditing this program in 2010; however, this determination is pending guidance that will be included in the 2010 Compliance Supplement which has not yet been issued. It is expected to be issued before June 30, 2010.

Year-End GAAP Training

updates and changes in audit approach from the 6 30 09 audit
Updates and Changes in Audit Approach from the 6/30/09 Audit
  • There will be a new specialized audit team to perform the Student Financial Aid audits that will be receiving some additional training to increase efficiency and knowledge of specific CSU programs.
  • The start of the Student Financial Aid audits was moved forward to allow for the specialized audit team to visit multiple campuses.
  • Due to the crossover of the scope of work being performed by CSU Office of University Auditor, we have scheduled meetings to share information before we begin our audit procedures.

Year-End GAAP Training

updates and changes in audit approach from the 6 30 09 audit cont d
Updates and Changes in Audit Approach from the 6/30/09 Audit, Cont’d
  • New chapter in GAAP Manual for A-133
    • Provide designated space for providing guidance and memorializing questions and answers that arise regarding preparation of SEFA
    • More comprehensive A-133 PBC lists to include more items that we previously obtained but requested while in the field
    • Separate phone list
  • Updates to the SEFA page in Reporting Package
    • Added a new column for campuses to input “Direct” and “Pass through” program
    • Added “Federal Pell Grant Program” on Section 4 for Administrative Cost Allowance

Year-End GAAP Training

student financial aid cluster of programs included in scope of federal a 133 audit
Student Financial Aid Cluster of Programs included in Scope of Federal A-133 Audit

Year-End GAAP Training

student financial aid compliance areas subject to audit sample procedures
Student Financial Aid – Compliance Areas Subject to Audit & Sample Procedures
  • Cash Management
    • Select a sample of payments from the G5 system and compare with Campus accounting records to test for compliance with applicable payment method (i.e., Advance, Just-in-Time, Reimbursement, or Cash Monitoring).
  • Eligibility
    • Select a sample of students and review Campus records to ascertain appropriate determination of:
      • Student Eligibility for Various Grant and Loan Programs
      • Calculation of Benefits

Year-End GAAP Training

student financial aid compliance areas subject to audit sample procedures cont d
Student Financial Aid – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Matching
    • Review reported matching funds on the FISAP and test Campus accounting records to determine if the amount and source are in accordance with requirements or Campus has an approved waiver.
  • Earmarking
    • Review reported FWS on the FISAP and test Campus records to determine if required percentage of students worked at the required community service activity or Campus has an approved waiver.

Year-End GAAP Training

student financial aid compliance areas subject to audit sample procedures cont d1
Student Financial Aid – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Reporting
    • Obtain FISAP and test for accuracy and completeness by selecting a sample of line items reported and comparing to Campus records.
    • Select a sample of students that received Pell Grants and compare the data reported on Pell origination and disbursement records to the COD to Campus records for accuracy.

Year-End GAAP Training

student financial aid compliance areas subject to audit sample procedures cont d2
Student Financial Aid – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Separate Funds
    • Review Campus accounting records and verify that Perkins and Nursing Loan programs are maintained in separate funds.
  • Verification
    • Select a sample of students that were selected for Verification and obtain Campus records to ascertain that verifications were performed in accordance with campus policies and Federal requirements.
  • Disbursements to or on Behalf of Students
    • Select a sample of students and verify that the payments were made or returned in accordance with the required timeframes.

Year-End GAAP Training

student financial aid compliance areas subject to audit sample procedures cont d3
Student Financial Aid – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Return of Title IV Funds
    • Students that Begins Attendance
      • Select a sample of students and obtain Campus determination/calculation of amounts earned and due back. Obtain campus records to support calculations and test for accuracy and timeliness of returns (i.e., 45 days).
    • Students that do not Begin Attendance
      • Select a sample of students and obtain Campus records to ascertain that any funds received were returned within the required timeframes (i.e., 30 days, 45 days).

Year-End GAAP Training

student financial aid compliance areas subject to audit sample procedures cont d4
Student Financial Aid – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Student Status Changes (FFEL & Direct Loans)
    • Select a sample of students to test for timing and accuracy of the status change data submitted to the NSLDS.
  • Federal Work-Study Agreements
    • Select a sample of students and verify that a written agreement exists between the campus and the employer of that student

Year-End GAAP Training

student financial aid compliance areas subject to audit sample procedures cont d5
Student Financial Aid – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Borrower Data Transmission and Reconciliation (Direct Loans)
    • Select a sample of School Account Statements and ascertain that reconciliations are being performed.
    • Select a sample of borrowers and verify the accuracy of the information in the Direct Loan Servicing System by comparing to campus records.
  • Denying Students’ Access to Lenders of Their Choice (FFEL)
    • Obtain the campuses policies and any suggested lender lists and review for compliance.

Year-End GAAP Training

knowledge check 2
Knowledge Check #2

Which of the following Student Financial Aid programs will NOT be subject to the A-133 Single Audit of Student Financial Aid?

A. Pell Grants

B. Federal Supplemental Educational Opportunity Grants

C. Cal Grants

D. Academic Competitiveness Grants

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knowledge check 2 answer
Knowledge Check #2 Answer

C. Cal Grants

Cal Grants are funded by the State of California and not by the Federal government, therefore they are not subject to the Federal A-133 Single Audit.

Year-End GAAP Training

other federal programs compliance areas subject to audit sample procedures
Other Federal Programs – Compliance Areas Subject to Audit & Sample Procedures
  • Allowable Activities/Allowable Costs
    • Select a sample of expenditures charged to the program and test their allowability in accordance with OMB Circular A-21 and the applicable program regulations.
    • Select a sample of employees charged to the program and test if their time and effort documentation is in accordance with OMB Circular A-21 and supports the amount of expense charged to the program.
    • Obtain a copy of the approved indirect cost rate for the audit year and review the Campus’ calculation to determine if an appropriate base was used and the rate was applied correctly.

Year-End GAAP Training

other federal programs compliance areas subject to audit sample procedures cont d
Other Federal Programs – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Cash Management
    • Select a sample of cash receipts from the Federal government and obtain the Campus records that support the payment. Test for compliance with applicable timing requirements for advance payments or reimbursements.
  • Eligibility
    • Select a sample of program participants and obtain the Campus records that support the eligibility of the participant and re-perform the eligibility determination in accordance with program guidelines. If applicable, test any amounts awarded to participants for compliance with program limitations.

Year-End GAAP Training

other federal programs compliance areas subject to kpmg audit procedures cont d
Other Federal Programs – Compliance Areas Subject to KPMG Audit Procedures, Cont'd
  • Equipment Management
    • Obtain the Campus records for equipment acquisitions, dispositions and cumulative inventory as of year-end that were purchased with Federal program funding. Test if the Campus complied with applicable identification, safeguarding, inventory and disposition requirements, as applicable.
  • Matching
    • Review reported matching funds and obtain Campus documentation that supports the match. Test the accuracy, source allowability and compliance any required amounts from the Campus records.

Year-End GAAP Training

other federal programs compliance areas subject to audit sample procedures cont d1
Other Federal Programs – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
    • Earmarking
      • Obtain the Campus documentation for its calculations regarding any required program earmark amounts or participants. Perform procedures to verify that the records support that at least the minimum or no more than the maximum was achieved.
  • Period of Availability
    • Select a sample of transactions charged to the program during the fiscal year and subsequent to the expiration date and request Campus documentation to support whether transaction occurred during proper period.

Year-End GAAP Training

other federal programs compliance areas subject to audit sample procedures cont d2
Other Federal Programs – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Procurement Suspension and Debarment
    • Select a sample of procurements and verify:
      • Policies comply with Federal and/or State requirements
      • Support for cost/price analysis or competitive bidding (as appropriate)
      • Suspension and debarment certifications were received
      • Vendors are not on the “List of Parties Excluded from Federal Procurement or Non-procurement Programs” (www.epls.gov)
  • Reporting
    • Obtain the reports submitted and supporting documentation from the Campus. Test the reports for accuracy and completeness with the Campus records.

Year-End GAAP Training

other federal programs compliance areas subject to audit sample procedures cont d3
Other Federal Programs – Compliance Areas Subject to Audit & Sample Procedures, Cont'd
  • Subrecipient Monitoring
    • Select a sample of program subrecipients and determine if the Campus:
      • Provided appropriate Federal award notification.
      • Monitored the activities and expenditures of the subrecipient in accordance with program regulations.
      • Obtained and reviewed the subrecipient’s single audit report.
  • Special Tests and Provisions
    • As applicable, test any additional program specific requirements contained in the OMB Circular A-133 Compliance Supplement.

Year-End GAAP Training

knowledge check 3
Knowledge Check #3

Which of the following areas of compliance will be part of the A-133 Single Audit?

A. Allowable Costs

B. Procurement

C. Reporting

D. All of the Above

Year-End GAAP Training

knowledge check 3 answer
Knowledge Check #3 Answer

D. All of the Above

Allowable Costs, Procurement and Reporting are all areas of compliance that will likely be tested as part of the A-133 Single Audit.

Year-End GAAP Training

american reinvestment recovery act arra
American Reinvestment & Recovery Act (ARRA)
  • On February 17, 2009, President Obama signed the American Recovery and Reinvestment Act of 2009 (P.L. 111-5), which provided approximately $300 billion in additional Federal funds to state and local governments and institutes of higher education.

Year-End GAAP Training

csu s programs impacted by arra
CSU’s Programs Impacted by ARRA

Year-End GAAP Training

knowledge check 4
Knowledge Check #4

Which of the following programs will NOT be included in CSU’s Single Audit for 2009-2010?

A. Head Start

B. Research and Development

C. COBRA Continuation Coverage Assistance

D. Student Financial Aid

Year-End GAAP Training

knowledge check 4 answer
Knowledge Check #4 Answer

C. COBRA Continuation Coverage Assistance

This subsidy had been excluded from the A-133 Single Audits.

Year-End GAAP Training

patient protection and affordable care act of 2010 reconciliation act of 2010
Patient Protection and Affordable Care Act of 2010 & Reconciliation Act of 2010
  • Four primary area impacting higher education:
  • Changes in student aid funding
  • Increased funding for higher education
  • Workforce development in health care fields
  • Changes in the student loan delivery system

Year-End GAAP Training

patient protection and affordable care act of 2010 reconciliation act of 2010 cont d
Patient Protection and Affordable Care Act of 2010 & Reconciliation Act of 2010, Cont’d

Year-End GAAP Training

patient protection and affordable care act of 2010 reconciliation act of 2010 cont d1
Patient Protection and Affordable Care Act of 2010 & Reconciliation Act of 2010, Cont’d

Year-End GAAP Training

patient protection and affordable care act of 2010 reconciliation act of 2010 cont d2
Patient Protection and Affordable Care Act of 2010 & Reconciliation Act of 2010, Cont’d

Year-End GAAP Training

single audit timeline
Single Audit Timeline

Year-End GAAP Training

kpmg team
KPMG Team

Year-End GAAP Training

kpmg audit team organization
KPMG Audit Team Organization

Year-End GAAP Training

slide46

KPMG LLP Contact Information

Roger Martinez Carey McKee Partner Senior Manager(213) 955-8671 (213) 817-3269ramartinez@kpmg.comcmckee@kpmg.com Bhakti Patel Senior Manager (213) 817-3185 bhaktipatel@kpmg.com

Year-End GAAP Training