1 / 16

EQUIPMENT ACCOUNTABILITY FOR RESPONSIBLE OFFICERS

EQUIPMENT ACCOUNTABILITY FOR RESPONSIBLE OFFICERS. EQUIPMENT ACCOUNTABILITY FOR RESPONSIBLE OFFICERS. I will go over the following topics: Definition of a Responsible Officer. The appointment and acceptance of account. The quarterly reconciliation. The turnover.

candida
Download Presentation

EQUIPMENT ACCOUNTABILITY FOR RESPONSIBLE OFFICERS

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. EQUIPMENT ACCOUNTABILITY FOR RESPONSIBLE OFFICERS UNCLASSIFIED

  2. EQUIPMENT ACCOUNTABILITY FOR RESPONSIBLE OFFICERS • I will go over the following topics: • Definition of a Responsible Officer. • The appointment and acceptance of account. • The quarterly reconciliation. • The turnover. • Request for Investigation/Adjustment to Records procedures. • Equipment redistribution. • Temporary loans. UNCLASSIFIED

  3. DEFINITION OF A RESPONSIBLE OFFICER • Responsible Officer (RO): An individual appointed by the CO to exercise custody, care, and safekeeping of property entrusted to that individual’s possession or under their supervision. The RO may incur financial liability for losses occurring because of failure to exercise this obligation. UNCLASSIFIED

  4. THE APPOINTMENT AND ACCEPTANCE OF ACCOUNT • Your appointment package contains the following: • The appointment letter • The appointment letter endorsement • A copy of your CMR • Delegation of Authority Letter UNCLASSIFIED

  5. THE APPOINTMENT AND ACCEPTANCE OF ACCOUNT • You have fifteen (15) calendar days to accomplish the following: • Personally inventory all items by quantity and serial number with the out-going RO. • Assemble and verify all receipts and vouchers. • Document all applicable discrepancies in a Request for Investigation/Adjustment to Records letter. • Designate representatives to receipt for or turn in property. • Reconcile CMR with Supply. UNCLASSIFIED

  6. THE APPOINTMENT AND ACCEPTANCE OF ACCOUNT • The Reconciliation with Supply: • Return appointment, endorsement and delegation of authority letter. • If discrepancies exist, submit Request for Investigation/Adjustment to the Record Letter. • Provide documentation to justify changes. • Initial bottom page(s) of the CMR, sign and date the last page. UNCLASSIFIED

  7. THE APPOINTMENT AND ACCEPTANCE OF ACCOUNT • Important notes: • You still have to sign the CMR even though you may not agree with everything. Your Request for Investigation/Adjustment to Records letter covers you. • When extenuating circumstances exist, the newly appointed RO can request for an extension in writing from the unit commander via the supply officer (MCO P4400-150E, pg. 5-5). Extensions only apply to new ROs and cannot exceed 15 days. UNCLASSIFIED

  8. THE QUARTERLY RECONCILIATION • You will pick-up: • A reconciliation letter signed by the Supply Officer. • A copy of your CMR. • The delegation of authority letter • Update quarterly if personnel authorized to sign have changed. UNCLASSIFIED

  9. THE TURNOVER • At least 30 days prior to rotation, or starting TAD in excess of 60 days, notify the unit CO, via Supply, and nominate a new RO. • Conduct an inventory with the new RO. • If a RO tries checking out without giving Supply enough time to properly change over accounts, the Supply Officer will recommend legal hold and/or administrative actions to the unit commander. UNCLASSIFIED

  10. REQUEST FOR INVESTIGATION • All discrepancies that exist on the CMR must be reported in writing to the CO, via the Supply Officer, as a Request for Investigation (RFI) to Records. • This letter is not a form letter and format will vary by situation. UNCLASSIFIED

  11. REQUEST FOR INVESTIGATION • Must contain the following: • The property is itemized and condition described as missing, lost, or damaged. • State whether or not you accept responsibility for the condition. • State whether or not you want to voluntarily reimburse the government. • Describe the circumstances surrounding the loss, gain, or damage. • A counseling statement for voluntary reimbursement will be made an enclosure to this letter whenever the variance is due to a physical loss (MCO P4400.150E, pg 2-11). UNCLASSIFIED

  12. REQUEST FOR INVESTIGATION • Must be endorsed and submitted to the unit commander, via the supply officer, within five days from the date the equipment was determined to be missing or damaged. UNCLASSIFIED

  13. EQUIPMENT REDISTRIBUTION • Internal and external redistribution procedures: • Coordinate joint LTI time and location with Supply. • After the joint LTI, Supply will have the receiving RO sign all DD 1348 mats and everyone will receive a copy. UNCLASSIFIED

  14. TEMPORARY LOANS • Temporary loans within the unit do not have to be coordinated through Supply. • Only ROs and delegated personnel can sign temp-loans. • Temp-loans outside the command are not desired, but sometimes necessary. UNCLASSIFIED

  15. TEMPORARY LOANS • Outside the command temp loan procedures: • Coordinate JLTI with Supply. • After JLTI, the receiving RO will sign all DD 1348 mats and everyone will get a copy. • After return of gear, the RO will inform Supply. UNCLASSIFIED

  16. QUESTIONS UNCLASSIFIED

More Related