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FOREIGN TRAVEL & COUNTRY CLEARANCE CABLES Carol Kinsey-O’Neal Travel Managers Meeting April 14, 2003. QUESTIONNAIRE. Input from sites Analysis of data Findings. FOREIGN TRAVEL. Processes between Labs FTMS entry Site OPOC duties

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FOREIGN TRAVEL & COUNTRY CLEARANCE CABLES Carol Kinsey-O’NealTravel Managers MeetingApril 14, 2003

Doe Travel Managers Meeting-4/14/03

questionnaire
QUESTIONNAIRE
  • Input from sites
  • Analysis of data
  • Findings

Doe Travel Managers Meeting-4/14/03

foreign travel
FOREIGN TRAVEL
  • Processes between Labs
    • FTMS entry
    • Site OPOC duties
    • Non-Sensitive Countries vs.
    • Sensitive Countries

Doe Travel Managers Meeting-4/14/03

communication approval problems bnl

Communication/Approval Problems (BNL)

Program Office?

Office of Efficiency & Renewable Energy?

Doe Travel Managers Meeting-4/14/03

give oversight to local sso office sandia
Give Oversight to local SSO office (Sandia)
  • All foreign travel approval’s
  • Non-DOE (WFO) funded travel

Doe Travel Managers Meeting-4/14/03

ftms close out s
FTMS Close-Out’s
  • Trip Report timing
    • Timing 20 to 30 days
    • Action taken if not submitted (BNL)

Doe Travel Managers Meeting-4/14/03

affects of world events
Affects of World Events
  • Steps being taken at individual sites?
    • War in Iraq
    • SARS health hazard

Doe Travel Managers Meeting-4/14/03

country clearance cables
Country Clearance Cables
  • Who does country clearance cables?
  • Cables sent for all foreign trips?

Doe Travel Managers Meeting-4/14/03

office of science
Office of Science
  • Sensitive countries only
  • Sent by Office of Science

- Notification of approval to site office?

Doe Travel Managers Meeting-4/14/03

findings
FINDINGS
  • Foreign Travel procedures similar
    • Closing out trips in FTMS
    • Affects of current world events
  • Office of Science compliance on cables

Doe Travel Managers Meeting-4/14/03