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Citadel…on the Move

Citadel…on the Move. Kick-of Meeting. Ghent, Belgium. 1 February 2012. Welcome and introduction of Partners. Karl-Filip Coenegrachts (City of Ghent) Geert Mareels (CORVE). The CITADEL team. 1. CORVE (Flemish Region)

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Citadel…on the Move

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  1. Citadel…on the Move Kick-of Meeting Ghent, Belgium 1 February 2012

  2. Welcome and introduction of Partners Karl-Filip Coenegrachts (City of Ghent) Geert Mareels (CORVE)

  3. The CITADEL team • 1. CORVE (Flemish Region) • Geert Mareels (eGovernment manager), Hans Arents, Jessica Van den Dries, KatrienDe Smet, Jan Godderis • External support by 21c (Julia Glidden, Susie Ruston) • WP1 and 2 lead • 2. IS-practice • Hugo Kerschot • Project management • 3. City of Ghent (Gent) • Karl-FilipCoenegrachts, JelleMonstrey, KatrienVan Goidsenhoven, Peter De Bock, Bart Rosseau • WP5 lead • 4. Issy Media (Issy-les-Moulineaux) • Eric Legale, Catalina Vasilescu, Sébastien Levy • 5. Manchester City Council (Manchester) • John Keys • 6. DAEM (Athens) • YannisRamfos, Ira Giannakoudaki, DimitraTsakanika • 7. Intrasoft International • Christos Georgousopoulos, VasilisKoutsiouris • WP4 lead • 8. Alfamicro • Alvaro Oliveira, Jean Barroca, Jesse Marsh, Francesco Molinari • WP3 lead • 9. IBBT • Shenja Van der Graaf, Bram Lievens • WP6 lead • 10. ITEMS • HervéRannou, SébastienBachollet • 11. ASTON University • Lim Ming • 12. FondationEuractive • Daniel Van Lerberghe • WP7 lead • 13. Global Cities Dialogue • . • 14. V-ICT-OR • Eddy Van der Stock, RafBuyle, Ivan Stuer, GoedeleVan der Spiegel • Supported by SOCITM: Martin Ferguson • 15. ATC • YannisKliafas, Eva Jaho, Leonidas Kallipolitis

  4. The CITADEL team: CORVE (1) • Who are we? • Flemish E-government administration • Built data sharing platform between federal, Flemish and local administrations (MAGDA) • Initiators of the “Citadel Statement in December 2010 • What’s our input in the CITADEL team? • Coordinator • Monitoring progress of the project, dealing with finances, reporting and administration.

  5. The CITADEL team: IS-practice (2) • Who are we? • Long-time experience in eGovernment and Information Society projects • Local, national, EU level experience • What’s our input in the CITADEL team? • Day-to-day project management • Back-up for the Coordinator

  6. The CITADEL team: Ghent (3) • Who are we? • Department of Strategy & Coordination / Team e-Strategy • What’s our input in the CITADEL team? • Experience with Open data on the local level (Apps for Ghent) • Ghent Living Lab

  7. The CITADEL team: ISSY MEDIA (4) • Who are we? Issy Media, a public-private company in charge of the communication and the development of ICT in the city of Issy-les-Moulineaux. → Print and Web publications, press relations, management of special events and billposting. → Co-ordinating the ICT-projects of Issy since 1995. • What’s our input in the CITADEL team? → Pilot city in which public data from the cultural domain will be made available to stimulate the creation of shared services and applications. → Liaison with local government data providers to help make government data openly available for use. → End-user involvement and engagement to access collective knowledge and information → Promotion and dissemination of the project findings to other cities administrations/decision makers and SMEs, at local, national and international level

  8. The CITADEL team: MCC (5) Who are we? Manchester Digital Development Agency (MDDA) is part of Manchester City Council and works with a wide range of local, national and international partners from the government, academic, business and community sectors. MDDA Co-ordinates the Manchester Living Lab and information society initiatives across the Greater Manchester city‐region including community-based digital inclusion, next generation access (NGA) broadband and smart energy projects. Overall our role is to support the regeneration of the city-region through the strategic and practical work of our technology-focused projects. John Keys – Project Officer What’s MDDA’s input in the CITADEL team? WP2 - Policy and Business Requirements T2.1 Current Situation Analysis – MCC will provide relevant information to the WP lead. WP3 – Open Access and Data Management T3.1: Management of Open Data Governance Groups – To set up a local OD Governance Group and coordinate the on-going work of the Governance Group. T3.3 Privacy Impact Assessments - To carry out a local Privacy Impact Assessment. T3.4 Semantic Framework Agreement – Contribute to the development of the Semantic Framework Agreement. T3.5 Open Data Commons Repository - To support the creation of the Open Data Commons Repository. WP4 - Innovation and Pilot Preparation T4.1 Scenario Development – Participate in the Internal workshop and host a scenario event. T4.2 User Requirements Gathering – To invite relevant stakeholders & host some of the meetings. T4.3 Technical Requirements Development - Revise Technical Specs and provide feedback. T4.4 Future Proofing with Geo-based technologies (IOT) – Support Co-ordinator of this task. T4.5 Template Mobile Applications Creation - Validate and provide Technology partners with feedback . T4.6 Testing and Review - Test & review the Template Mobile Apps. WP5 - Opening up the Pilot Sites T5.1 Deployment Planning – To support the development of the deployment plan. T5.2 Closed User Group - To lead on MCC’s service trial . T5.3 Open User Group – To be part of the approval committee & support the Open User Group. T5.4 Shared Services Validation – To select and adopt one of the test applications to demonstrate proof of concept. WP6 - Analysis and Evaluation T6.1 Evaluation planning – To support the development of the evaluation process and plan. T6.2 Collation of results – Collect and make available to the WP lead the evaluation data from MCC’s pilot. WP7 – Dissemination and Exploitation T7.3 Dissemination activities - To undertake agreed dissemination activities.

  9. The CITADEL team: DAEM (6) • Who are we? - City of Athens IT Company -Mission: to develop eGovernment systems so as to support Municipality of Athens and other local government organisations-clients by providing integrated IT services -Areas of expertise: software development & engineering, integrated IT solutions development, IT infrastructure development (networks, systems etc), personnel & end-users training, technical support & maintenance services, National/E.U co-funded projects • What’s our input in the CITADEL team? • Initiating Open data at the local level, providing access to existing and suggesting more to become available • Open Governance groups and Service scenarios

  10. The CITADEL team: INTRASOFT (7) • Who are we? • Established in 1996. Member of INTRACOM Group of companies • We are established in 5 countries (Greece, Luxembourg, Belgium, Romania, Egypt), we have Long-term operations in 10 countries (Greece, Luxembourg, Belgium, Romania, Egypt, UK, Holland, Spain, Germany, Portugal), and projects in most EU Countries (UK, Lithuania, Latvia, Denmark, Portugal, Norway, Ireland, Sweden, Cyprus, …) • We have a Strong niche in public sector, specialising in services to EU Public Organisations (EU & National institutions) , as well as in the provision of (i) application development, (ii) information and communication services, (iii) outsourcing and managed services, (iv) professional services • We are a multicultural team of 800 professionals operating out of 5 sites (Belgium, Luxembourg, Greece, Romania, Egypt), with a revenue of 90M in 2010 • What’s our input in the CITADEL team? • Contributor in WP3: ‘Open Access and Data Management’ • Leader and major contributor in WP4: ‘Innovation and Pilot Preparation’ • Responsible for the development of the project’s portal in the context of WP7: ’Dissemination and Exploitation’ • Support in Piloting activities (WP5:’Opening up the Pilot Sites’ & WP6:’Analysis and Evaluation’)

  11. The CITADEL team: Alfamicro (8) • Who are we? • ALFAMICRO was founded in 1983, with the objective to do research, consultancy and engineering services to support advanced re-engineering and integrated IT solutions. • Nowadays, Alfamicro is mainly devoted in applying Living Lab and User Behaviour Transformation methodologies to different sustainability scenarios, such as Energy Efficiency or the Smart Cities challenges of our times. • Alfamicro currently coordinates two CIP European Projects: Save Energy and PERIPHÈRIA. • At this moment, we are involved in three CIP Smart Cities Portfolio Projects: CitySDK, Citadel and PERIHÈRIA. • What’s our input in the CITADEL team? • Alfamicro leads WP3 • Connection to the the Living Lab community namely through the European Network of Living Labs

  12. The CITADEL team: IBBT (9) • Who are we? • Interdisciplinary Institute for BroadBand Technology, a virtual research centre located in Flanders/Belgium • Mainly demand-driven research within 5 domains: Digital society, Future Health, Future Media & Imaging, Future Internet, Security • Develop and test environment: Living Lab expertise centre, Technical Lab • Stimulating entrepreneurship • What’s our input in the CITADEL team? • WPLead WP6 • Assist the local pilots • Provide methodology • Coordinate and steer collation process • Evaluation framework • Validation

  13. The CITADEL team: ITEMS (10) • Who are we? • Expert SMEs • Specialized in strategy, marketing and international think-tank fora in the area of ICT • Market definition and opportunities, strategic studies for organization public and private • Organization of Conference with international experts in Technology, Sociology, Economy • Hervé Rannou, CEO • Sébastien Bachollet, Consultant Manager • What’s Items input in the CITADEL team? • WP2: Policy and Business Requirements • T2.1 Current Situation Analysis • ITEMS will provide input to CORVE • Each of the Pilot Cities will provide information for their country. • T2.2 Shared Standards Planning • CORVE and ITEMS will led the planning process with support from, ASTON and VIC. • T2.3 Creating Common Standards/Guidance for Using Open Data and Mobile Technology to Create Public Services • CORVE, ITEMS, ASTON and VIC will lead the deployment of this task and will coordinate with all the other work packages as appropriate. • WP7: Dissemination and Exploitation • T7.4 Market Analysis and business case development • ITEMS will support FEAP leader of this task Ghent, Belgium 1 February 2012

  14. The CITADEL team: ASTON (11) • Who are we? • Dr Ming Lim - currently leading RFID Advanced Research and Lecturer in Logistics at Aston University (UK) • What’s our input in the CITADEL team? • Data standardisation and management • Future proofing of geo-based technology (IOT) • Development of mobile application template

  15. The CITADEL team: FOAP (12) • Who are we? • Fondation EurActiv PoliTech • Part of the EurActiv Network • 1st Online EU Policy Media Network • EurActiv Network in 15 countries in 15 languages • 609000 Readers • What’s our input in the CITADEL team? • WP7 Leader

  16. The CITADEL team: GCD (13) • Who are we? • … • What’s our input in the CITADEL team? • ….

  17. The CITADEL team: V-ICT-OR (14) • Flemish ICT Organisation • ICT-professionals of the local authorities in Flanders • Representing LOLA (worldwide) • EU-Partners: SOCITM (UK), VIAG (NL), KOMMITS (SE) • Expertise & Focus • In-depth knowledge of Local Authorities • Role: • Benchmarking & Standardization • Dissemination & mainstreaming

  18. The CITADEL team: ATC (15) • Who are we? • ATC is an IT solutions and services provider (SME) , based in Athens, Greece • Sectors: • Media, Banking, Retail sectors, Public sector organizations • Range of IT solutions: • content management, human capital resource management, ERP, eLearning, web and mobile applications. • Expertise : • 21 years in R&D and technology transfer projects • What’s our input in the CITADEL team? • Main involvement in WP4 Innovation and Pilot Preparation: • T4.3: Technical requirements development • T4.4: Future proofing with Geo-based technologies • T4.5: Technical implementation of the template mobile applications

  19. Agenda for today Hugo Kerschot (IS-practice)

  20. The CITADEL project • WP1 Project and Quality Management • CORVE and IS-practice • All partners • WP2 Policy and Business Requirements • CORVE, IS-practice and all pilot cities (Gent, Issy, Manchester, Athens) • ITEMS, Aston, FEAP, GCD an V-ICT-OR • WP3 Access data management • Alfamicro • All partners (ex. IBBT) • WP4 Innovation and pilot preparation • Intrasoft • CORVE, all pilot cities, Alfa, IBBT, Aston, FEAP, GCD, ATC • WP5 Opening up the pilot sites • City of Ghent • Other pilot cities, CORVE, Intrasoft, Alfa, IBBT, ITEMS, Aston, FEAP, ATC • WP6 Analysis and evaluation • IBBT • CORVE, Pilot cities, Intrasoft, Aston, FEAP, V-ICT-OR, ATC • WP7 Dissemination, exploitation • Fondation Euractiv • CORVE, IS-practice, Pilot cities, Intrasoft, ITEMS, GCD, V-ICT-OR, ATC

  21. Agenda (1) 08.30h Welcome coffee 09:00h Welcome address and introduction of Partners Karl-FilipCoenegrachts (City of Ghent), Geert Mareels (CORVE) 09:20h Agenda of the day Hugo Kerschot (IS-practice) 09:25h Introduction to project administration and management Hugo Kerschot (IS-practice) 09:45h Citadel on the Move Vision Geert Mareels (CORVE) 10:00h CITADEL Vision: interactive session (first project deliverable) Susie Ruston/Julia Glidden (CORVE) 10.45h COFFEE BREAK 11:00h Introduction to WP2 – Policy and business requirements Susie Ruston/Julia Glidden (CORVE) 11:15h Introduction to WP3 – Open Access and Data Management Jean Barocca/Jesse March (Alfamicro) 11:30h Introduction to WP4 – Innovation and Pilot Preparation Christos Georgousopoulos (Intrasoft) 11:15h Introduction to WP7 –Dissemination and Exploitation Daniel Van Lerberghe (FEAP) 12:00h LUNCH

  22. Agenda (2) 14:00h 2 parallel sessions: A) WP2 – Policy and Business Requirements (CORVE/V-ICT-OR) T2.1 – Current Situation Analysis D2.1 - Current Situation Analysis: Benchmarking report outlining the current state of open data policy and use in Europe. [due m2] T2.2- Shared Standards Planning – common approach D2.2 – Standard Development Strategy: Plan Team will follow to develop common standards [due m4] B) WP3 & WP4 – Open Access and Data Management (Alfamicro) Innovation and Pilot Preparation (Intrasoft) T3.1 - Management of Open Data Governance Groups D3.1 - Open Data City Charters Iteration 1: Common open data agreement for the project in the four pilot cities. [due m4] T3.2 - Citadel Open Data Charter T4.1 -Scenario Development D4.1 - Scenario Specifications: Report provide a baseline on the existing levels of smart service delivery across Europe, as well as outlining the potential service applications in transport and tourism fields [due m3] T4.2 - User Requirements Gathering D4.2 - User Requirements: This deliverable will document and consolidate the results from the organization of the workshops in the form of user requirements and needs. [due m6] 16:00h COFFEE BREAK

  23. Agenda (3) 16:15h Feedback and action points from the parallel sessions - Reporting Visioning session and WP2 tasks (20min) Susie Ruston/Julia Glidden (CORVE) - Reporting parallel session WP3 (20 min) Jesse March (Alfamicro) - Reporting parallel session WP4 (20min) Christos Georgousopoulos (Intrasoft) 17:15h Formal “General Assembly” Contract and payments, Proposal for Consortium agreement, consortium bodies and chain of decision, Consortium, Other business: Next GA, …(Geert Mareels) 17:45h Conclusions of the day: What’s next: agenda for next meetings, agreements on reporting and communication (15min) Geert Mareels (CORVE) Hugo Kerschot (IS-practice) 18:00h END of meeting

  24. Introduction to project administration and management(WP1) Hugo Kerschot (IS-practice)

  25. Project administration and management Project Director Project Manager Timing

  26. Overview WP1

  27. Project management tools • Project management plan (D1.2, due M3) • Quality plan (D1.3, due M4) • Gantt chart (planning tasks and deliverables/milestones) • MyBBT online workspace • Other communication tools: mails, conf. calls.. • Consortium management structure (cfr. CA)

  28. Partners

  29. www.mybbt.be

  30. Project management tools • Project management plan (D1.2, due M3) • Quality plan (D1.3, due M4) • Gantt chart (planning tasks and deliverables/milestones) • MyBBT online workspace • Other communication tools: mails, conf. calls.. • Consortium management structure (cfr. CA)

  31. Consortium management structure • Base on Consortium Agreement • Reflected in PM plan • Starting point: • General assembly (all partners represented, in GA terminology “project board”) • Day-to-day: Steering Committee (Coordinator and project management) • In between: Management board= Steering Com with all WP leads • WP-lead is responsible for the management and the delivery of his WP

  32. “CITADEL on the move…” VISION Geert Mareels (CORVE)

  33. Challenge

  34. Objectives TECHNOLOGY Facilitate development and use of smart mobile applications that can potentially be used anywhere by: • Deploying amobile web approach (based on HTML5) that will allow applications to be used on most handsets • Addressing IOT/geo-location developments that provide advanced, value-added data sharing mechanisms INNOVATION Help unleash the full potential of Open Innovation Systems by: • Developing template mobile web applications that can be used by ‘citizen developers’ to create their own applications • Using the Living Lab methodology to help ‘citizen developers’ understand and use these templates DATA Empower ‘citizen developers’ to create the type of ‘smart city’ services they want and need by: • Creating and promoting the use of a common method for aggregating, transforming and publishing government data from differing sources into a more easily accessible format • Providing an easy way to link the use of mobile web app templates and "open access data" for use by developers and ‘citizen developers’ alike  

  35. Proposition • Citadel…on the Movewill use the Living Lab approach to engage end-users/citizens in the creation of innovative new mobile applications in the pre-agreed areas of transportation and tourism. In so doing, Citadel…on the Movewill help to bolster the creation and use of shared, citizen-generated mobile applications by using open source / open platform technologies for applications that can be built using open access data.

  36. Proposition • To achieve key objectives, Citadel…on the Move will target three distinct communities of stakeholders – at the city, national and European levels - to help 1) co-create & beta test and 2) market & push: • Open Data Communities • Mobile Application Communities • Smart City/Living Lab Communities

  37. Pilot

  38. Outcomes Benefits of the Citadel…on the Moveopen innovation approach for cities are: • Agility improves with opening up data to enable users' to rapidly and inexpensively create mobile applications that cover public service gaps and needs – innovation at the speed of life! • Costs for delivering public services may be greatly reduced as citizens contribute talent to R&D for free • Device and location independenceenables users to access systems using a web browser regardless of their location or what ever handheld device they are using (e.g., iPhone, Android, Blackberry etc.) • Scalability increased as all citizens can potentially create public services without the need for highly skilled programmers, plus innovations can be shared across cities • Economic growth & innovation as the power of Open Data enables SMEs to create new market products • Added value delivered through the sharing of new innovative services between cities – mobile service apps that work anywhere

  39. CITADEL Vision, Interactive Session Julia Glidden, Susie Ruston

  40. T1.1 Project Visioning • This task will focus on identifying the vision of what the project should achieve so the Team has a clear view of the future scenario to work towards. • It involves the organisation of an interactive session during the project Kick-Off meeting. • This session will try to draw out the expectations and help the diverse participating groups to make the initial steps towards a common understanding. • This interactive session is expected to be repeated annually, so that the project vision is revisited and up-to-date addressing any future challenges. • Participating Partners: CORVE will lead the visioning workshop at the kick off meeting and will ensure the vision document is updated annually. All partners will be required to participate in this process. ISP, as project support will use the vision document to help measure progress. FEAP as the Dissemination lead will use the output in WP7 to help describe the project to stakeholders.

  41. Visioning Exercise “Imagine that it is 2015 and Citadel...on the Move has just finished. What are the desired project outcomes that you would need/expect?”

  42. Citadel Objectives TECHNOLOGY Facilitate development and use of smart mobile applications that can potentially be used anywhere by: • Deploying amobile web approach (based on HTML5) that will allow applications to be used on most handsets • Addressing IOT/geo-location developments that provide advanced, value-added data sharing mechanisms INNOVATION Help unleash the full potential of Open Innovation Systems by: • Developing template mobile web applications that can be used by ‘citizen developers’ to create their own applications • Using the Living Lab methodology to help ‘citizen developers’ understand and use these templates DATA Empower ‘citizen developers’ to create the type of ‘smart city’ services they want and need by: • Creating and promoting the use of a common method for aggregating, transforming and publishing government data from differing sources into a more easily accessible format • Providing an easy way to link the use of mobile web app templates and "open access data" for use by developers and ‘citizen developers’ alike  

  43. Citadel Outcomes Key Outcomes of the Citadel…on the Moveopen innovation approach for cities are: • Agility improves with opening up data to enable users' to rapidly and inexpensively create mobile applications that cover public service gaps and needs – innovation at the speed of life! • Costs for delivering public services may be greatly reduced as citizens contribute talent to R&D for free • Device and location independenceenables users to access systems using a web browser regardless of their location or what ever handheld device they are using (e.g., iPhone, Android, Blackberry etc.) • Scalability increased as all citizens can potentially create public services without the need for highly skilled programmers, plus innovations can be shared across cities • Economic growth & innovation as the power of Open Data enables SMEs to create new market products • Added value delivered through the sharing of new innovative services between cities – mobile service apps that work anywhere

  44. Visioning Exercise “Imagine that it is 2015 and Citadel...on the Move has just finished. What are the desired project outcomes that you would need/expect?”

  45. Vision Exercise

  46. COFFEE BREAK (up to 11.00h)

  47. Intro to WP2,3,4 and 7

  48. WP2: Policy and Business Requirements Susie Ruston

  49. Objectives

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