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Emergency Solution Grant (ESG). How to Apply – Conference Call March 16, 2011. ESG formula allocation from HUD to State of Virginia (DHCD) For use in non-entitlement areas Open, competitive process Completely separate from State Shelter Grant and other DHCD programs

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emergency solution grant esg

Emergency Solution Grant (ESG)

How to Apply – Conference Call

March 16, 2011

overview
ESG formula allocation from HUD to State of Virginia (DHCD)

For use in non-entitlement areas

Open, competitive process

Completely separate from State Shelter Grant and other DHCD programs

Two-year grant term (2nd year renewal based on available funding, performance, and compliance)

(July 1, 2011 - June 30, 2012)

(July 1, 2012 – June 30, 2013)

Overview
funding levels
Funding Levels
  • Estimated to be approximately $1,600,000
  • Program-based funding - not agency-based
  • Unknown
    • Number applications
    • Number of awards (i.e., programs funded)
    • Number of sub-grantees
    • Amount of available funding
    • Hearth Act Implementation
  • Don’t anticipate making any awards greater than $50,000

(With the exception of Homeless Service Programs)

non entitlement areas only
For use in non-entitlement areas

Program must be physically located/targeted in a non-entitlement area

Entitlement areas* (non-eligible) include:

Norfolk

Richmond

Roanoke

Virginia Beach

Fairfax county

Prince William county

*Areas are based on a HUD formula and are subject to change.

Non-Entitlement Areas Only
system transformation
System Transformation

Programs

Activities

Shelter

Transitioning

Systems

Outcomes

Prevention

Rapid Re-housing

federal changes
Federal Changes
  • Nobody is homeless (on street or in shelter or transitional housing) for more than 30 days
  • Reduce the lengths of homelessness
  • Reduce new and return entries into homelessness
federal changes cont
Federal Changes (cont.)
  • Emphasis on prevention
    • ESG requires some prevention/rapid re-housing
    • ESG prevention targeted at 30 percent or below AMI
  • Adds chronically homeless families as a category
  • Effective May 2010 - projects serving families can NOT refuse to serve based on the age of a child
applicant eligibility
Applicant Eligibility
  • Either unit of local government or non-profit
  • No outstanding findings or other issues
  • Experienced homeless/prevention service provider
  • Must be able to meet record keeping and reporting requirements
  • Must be able to meet HMIS requirement – DV programs are exempt
  • Must be certified as local CoC participant
  • Must have proposal certified as meeting local needs
applicant eligibility dv program
Applicant Eligibility – DV Program

Domestic violence shelters are exempt from HMIS requirements but MUST meet all other aggregate data and reporting requirements.

Domestic violence programs MUST be targeting and serving clients fleeing a domestic violence housing situation where no other subsequent, appropriate residence has been identified and the person lacks the resources and support networks needed to obtain housing.

applicant eligibility primarily religious organizations
Applicant Eligibility – Primarily Religious Organizations
  • MUST establish a completely separate, secular, private, non-profit organizations to serve as sub-grantee
  • Pending 501(c)(3) application is okay for application
  • Must adhere to limitations on discrimination against religious affiliation
  • Cannot require participation in religious service or activity
  • Cannot provide religious instruction or counseling
eligible programs
Eligible Programs
  • Emergency Shelter
  • Transitional Housing
  • Rapid Re-housing
  • Homeless Prevention
  • Homeless Services Programs
    • Include two or more of the following eligible program types:
      • Emergency Shelter
      • Transitional Housing
      • Rapid Re-housing
      • Homeless Prevention
purpose emergency shelter
Purpose - Emergency Shelter

Short-term emergency housing for individuals and families experiencing homelessness to provide triage, intake, assessment, and referral and move program participants in a timely manner to transitional housing (where appropriate), permanent housing or permanent supportive housing.

purpose transitional housing
Purpose – Transitional Housing

Temporary supportive housing for individuals and families experiencing homelessness with more significant housing barriers, to provide shelter and supportive services designed to address housing barriers and move program participants in a timely manner to permanent or permanent supportive housing.

purpose rapid re housing
Purpose – Rapid Re-housing

Financial assistance and services to individuals and families experiencing homelessness to provide immediate access to permanent housing (includes transition-in-place).

purpose homeless prevention
Purpose – Homeless Prevention

Financial assistance and services to help individuals and families at-risk of homelessness to maintain permanent housing.

purpose homeless services
Purpose – Homeless Services
  • Services and assistance to address housing barriers and move program participants in a timely manner to permanent housing or permanent supportive housing
  • Includes two or more of the other program types (emergency shelter, transitional housing, rapid re-housing, and homeless prevention)
  • Program components within a homeless services program must be structured to work together to further state and federal goals
  • Logic model required
important
Important
  • Applicants must not submit multiple proposals that share any of the same program components.
  • DHCD will not consider or fund either proposal in any case where proposals appear to share program components. 
  • DHCD reserves the right to fully de-obligate all funding commitments for any sub-grantee found to have shared program components across multiple funding commitments.
eligible costs emergency transitional
Eligible Costs- Emergency/Transitional
  • Actual rent
  • Utility costs
  • Maintenance costs associated with shelter
  • Staff costs associated with shelter operation (ex. intakes, assessments, etc.)
  • See page 13 of program guidelines
eligible costs rapid re housing homeless prevention
Eligible Costs- Rapid Re-Housing/Homeless Prevention
  • Rent assistance/subsidy
  • Rent/utility deposit
  • Rent/utilities arrears
  • Case management
  • Staff and facility costs associated with program
  • See page 13 of program guidelines
eligible costs homeless services
Eligible Costs- Homeless Services
  • Any of the previous listed eligible costs in the other program types.
  • All programs under Homeless Services must be directly tied together
  • See page 13 of program guidelines
ineligible costs
Ineligible Costs
  • Recruitment
  • Depreciation
  • Costs associated with the organization rather than the specific program
  • Any costs associated with advertisements, pamphlets, surveys, etc…
  • Staff training, entertainment, conferences, or retreats
  • Public relations or fundraising
  • Sub-grantee bad debts/late fees
  • Program participant mortgage assistance/payments
  • Sub-grantee mortgage/debt service
  • Indirect costs
  • Rental assistance in any unit in which the sub-grantee or subsidiary has one percent or more ownership interest in the property
ineligible costs1
Ineligible Costs
  • DHCD reviews and reserves the right to reduce request for reimbursement by the amount of the ineligible cost
  • Any ineligible cost charged to the ESG program MUST be paid back by the sub-grantee
  • Any unresolved issues or findings will make the sub-grantee ineligible for subsequent reimbursements
  • Any unresolved issues or findings will make the sub-grantee ineligible for subsequent DHCD Housing Division funding
emergency transitional program requirements
Emergency/Transitional Program Requirements
  • CANNOT charge program participant rent
    • Must have program fee agreement
  • Transitional housing programs may charge a program fee, but:
    • Transitional housing only
    • Never more than 30 percent of household income
    • Must be appropriate for target population
    • Must be tracked and used as revenue for the program
    • Program fees must be included as revenue source in program budget
    • Must be approved by DHCD
other esg program requirements
Other ESG Program Requirements
  • Homeless/At-Risk of Homelessness Certification Form
  • Termination of participation and grievance policy and procedure
  • Participation of homeless person in policy-making and operations
  • ESG Basic Habitability Check List
  • Reporting and reimbursement requests required by contract/program
other esg program requirements1
Other ESG Program Requirements
  • Ensuring confidentiality
  • Financial management
  • Record keeping
  • Lead-based paint
  • Non-discrimination and equal opportunity
  • Fair Housing/ADA
  • Conflict of interest
  • MBE/WBE
application process
Application Process
  • Any eligible applicant may apply (doesn’t need to be current sub-grantee)
  • Due at DHCD by 5 P.M. on Friday April 15, 2011
  • Competitive
  • Proposal reviewed and scored by a panel
  • Reviewed and scored “as is”
  • Proposal must meet minimum thresholds
    • Eligible Applicant
    • Eligible Program/Activities
    • Received before deadline
  • Review criteria
    • Need (maximum 40 points)
    • Approach (maximum 30 points)
    • Capacity (maximum 30 points)
  • Scoring preferences given to applications consistent with state and federal priorities
  • Must score at least 60 points to be eligible for funding
  • Applicants must not submit multiple proposals that share any of the same program components
application
Application

*Total agency/organizational budget (not program budget). For units of local government only specify appropriate division or department budget. For national non-profits please specify only the local chapter.

application1
Application

Program location (county/city):  

Please tell us what areas this proposed ESG program will target for services:

Please tell us the congressional districts of your service area:

application budget and financial information
Application Budget and Financial Information
  • Agency budget (current year)
  • Program budget (current and proposed)
    • Expenses/revenues
    • Proposed budget should include request
  • No required budget format, but examples are posted on website
  • Most recent audit (if DHCD doesn’t already have it)
  • ESG Request Section (application)
    • One year request and second year renewal*
    • “Identify and Explain”

*Year 2 is a renewal based on available funding, performance, and compliance

application format and process
Application Format and Process

Please complete only one of the following “specific program

request” sections (Emergency Shelter, Transitional Housing,

Rapid Re-housing, Prevention OR Homeless Services).

  • Emergency Shelter– Pg. 32
  • Transitional Housing – Pg. 33
  • Rapid Re-housing – Pg. 34
  • Homeless Prevention – Pg. 35
  • Homeless Services – Pg. 36
application format and process1
Application Format and Process
  • All applications must include the following information:
    • Target population
    • Need narrative
    • Program description
    • Collaboration
    • Organizational capacity
    • HMIS current capacity and plans
  • Required documentation- see page 41 of program guidelines
application need
Application: Need
  • 40 percent of score
  • Need Narrative section
  • Scope of need:
    • Does (and how) does this program fill a service gap?
    • Is there a need for the ESG funds?
    • Is there a demand for this particular program?
    • How critical is the need?
    • Does the program have any special feature to meet these needs?
    • How credible and relevant is the evidence of need?
    • Is there a specific target population?
application target population
Application: Target Population

What population is this program designed to serve?

  • A specific household type (e.g., women with children)
  • A specific sub-population (e.g., chronic homeless)
application approach
Application: Approach
  • 30 percent of score
  • Need, program description, and collaboration narrative section
  • Scope of Approach:
    • How experienced is the applicant with providing similar services and assistance?
    • How experienced is the applicant with working with the target population?
    • How well is the proposal coordinated with other activities and funding sources in the area?
    • Does the program appear to be based on proven methods and/or is the program able to demonstrate good outcomes?
    • Do the program costs appear reasonable?
    • Do the program outcomes and objectives appear reasonable?
    • Does the proposal support federal and state goals?
application capacity
Application: Capacity
  • 30 percent of score
  • Organizational capacity narrative, budgets, other documentation
  • Scope of Capacity :
    • How experienced is the applicant with providing similar services/assistance?
    • Does there appear to be a plan for appropriate program oversight?
    • Does the applicant demonstrate effective grant management experience?
    • Does the applicant demonstrate adequate capacity for data collection and reporting?
    • How many, and what type of findings, concerns, or other compliance issues has the agency had during the 2010-11 program year?
    • To what degree does the program leverage other resources
wrap up
Wrap Up

Due date is 5:00 PM Friday, April 15, 2011

Send to:

Nichele Carver, Program Manager

Homeless and Special Needs Housing

Department of Housing and Community Development

Main Street Centre

600 East Main Street, Suite 300

Richmond, Virginia 23219

(804) 371-7113

Nichele.carver@dhcd.virginia.gov

For questions, please contact Kathy Robertson at (804) 225-3129 or

Kathy.robertson@dhcd.virginia.gov