Wrap-up & Sustain PlanCJDATS HIV-STIC Project David Mathews, Ph.D. October 4, 2012
Overview of Busy Agenda • Identify the Sustain Leader to monitor the data. • Identify the Data Hawk who will collect the data and send to Sustain Leader. • Determine the lower threshold for action, the time frame and data point for the Change Team to reconvene • Convert the Change Project Form into Clinical Protocol for Sheridan, CORE, TASC, and Adult Parole delineating roles and responsibilities; • Make Recommendations for Spread of process to other sites • Disseminate Change Team Results within involved agencies; • Create storyboard (with graphs and photos), for telling the story; • Establish anniversary date for group to discuss Sustain Success; • Discuss other major shared issues for potential Change Teams.
Sustain Leader • Identification – Who? • Duties • Monitor data • Sound Alarm • Reconvene • Notify Executive Sponsor or Facility Sponsor
Data Hawk • Identify the Data Coordinator, Who? • Collect data on regular basis • Communicate with Sustain Leader
Threshold for Action • Determine the lower data threshold for action, • Time frame for data point • Change Team to reconvene and check on the handoff process
Clinical Protocols • Convert the Change Project Form into Clinical Protocol • Identify who gets Protocols • Format for Sheridan, CORE, TASC, and Adult Parole • Delineating roles and responsibilities • Sample for agency customization?
Telling our Story • Disseminate Change Team Results within involved agencies • Recipients of story • One Pager or • Storyboard or • Face to face presentations • Newsletters
Storyboard (5x5) • Create storyboard (with graphs and photos), for telling the story • No stories without data • No data without stories • Case example – anonymous • Ready for Celebration meeting • Office art
Reconvene in one year? • Establish anniversary date for reconvening group to discuss Sustain Success; • Sustain Leader send out reminder notification
Spread Changes to Other Sites • Value of Spread? • Make Recommendations for Spread of the Change Team to other sites • Identify other possible prison-provider combinations in Illinois • Forward to IDOC Executive Sponsor at Celebration Meeting?
Change Team for Other Major Issues? • Discuss other major shared issues for potential Change Teams. • Change Team within your agencies • Attend Change Leader Academy?
Summary • Sustain Plan • Sustain Leader and Data Hawk • Tell your story • Storyboard for Celebration Meeting • Spread Recommendations • Other sites; other issues