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Completing Definition of the ITDS Standard Data Set. Concerns of the Trade and CBP. Need to understand the basis for PGA data requests Need to understand the nature of the data required Need to understand who is responsible for what Need to have lead time to make changes in their systems.

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concerns of the trade and cbp
Concerns of the Trade and CBP

Need to understand the basis for PGA data requests

Need to understand the nature of the data required

Need to understand who is responsible for what

Need to have lead time to make changes in their systems

They want to be informed

Task Order 31 – ITDS

sds work completed
Identified PGA-specific data for 27 agencies

Associated data requirements from PGA forms to the SDS

Started identifying the business rules from the Cargo Control and Release PGA workshops

Recorded the legal authority at the data element level as provided by the PGA

Identified PGA data elements with no documented source (i.e. no PGA form identified or insufficient definition of how the data will be filed)

Identified whether or not a data element is collected by CBP

Identified which chapter level HTS numbers are regulated by which PGAs (Jerry Leuters)

Categorized data by business entities supporting business processes (e.g. Bill of Lading associated to the Manifest process)

Identified which agencies need which data

Drafted preliminary definition of some code lists and data format descriptions as related to individual agencies

SDS Work Completed

Task Order 31 – ITDS

additional data analysis activity
Additional Data Analysis Activity
  • Document the conditions under which the data must be provided to each PGA
  • Identify data elements that may not need to be filed by the Trade through ACE
  • Identify additional PGA data elements that may need to be filed by the Trade through ACE
  • Identify what data will be included in which Trade messages based on
    • Commodity identification (e.g. HTS number or Product Identifier)
    • Other criteria as appropriate (e.g. MOT or Commodity Intended Use)
  • By doing this, we can eliminate duplicate data filing, consolidate and standardize data requirements across all PGAs

4

Task Order 31 – ITDS

end goals for further definition
End Goals for Further Definition

Task Order 31 – ITDS

Improve Trade and CBP understanding of the SDS

Provide the Trade with details of the PGAs’ data filing requirements

Provide CBP with details of the PGA related processing requirements

provide the trade with details
Provide the Trade with Details

Identify who will provide the data (Carrier, Entry Filer, Importer) by agency

Define what the PGAs’ data filing requirements are

Document the conditions under which the data must be provided to each PGA (based on HTS, product code, MOT, port of entry, country of origin), and in which process

Document business rules at the data element level, including code lists

Confirm when the data is required by the PGAs – pre-arrival, arrival, post arrival

Define the Trade-to-ACE data message structures

Ask PGAs to document why they are collecting the new data elements (provide legal authority)

This is only for data filed by the Trade – we will work separately with the PGAs on their data and CBP data

Task Order 31 – ITDS

provide cbp with details
Provide CBP with Details

Define PGA data specifications for the ACE System– how ACE will use the data

Provide Business Rules at a data element level

Identify valid values, code lists, dependencies

Define ACE actions required by the PGAs, e.g.

Validate LPC number

Check quantity against allowed amount

Check for authorized importer

Identify non-system validation or verification required

Identify message structures by CBP business process such as pre-arrival, arrival, post arrival

Task Order 31 – ITDS

tasks for data harmonization team
Tasks for Data Harmonization Team

8

Task Order 31 – ITDS

  • Prepare enhanced SDS report for the Trade
  • Document the conditions under which the data must be provided to each PGA
    • Review Deep Dive documentation to get initial business rules and conditionality
    • Meet with agencies, individually or in groups, to refine the business rules
    • Complete definition of detailed business rules at a data element level
      • Defining business rules at a business process level is not part of this effort
    • Document conditional statements, code lists and reference tables
    • Identify data elements that may not need to be filed by the Trade through ACE
  • Identify what data will be included in which Trade messages based on commodity identification (e.g. HTS number or Product Code)
restructuring the sds report

Restructuring the SDS Report

New Format – Additional Content

Task Order 31 – ITDS

trade report enhancements
Trade Report Enhancements

Additional content

Shows which agencies are collecting which data elements during which CBP process

Shows agencies’ names or synonyms for the data elements

Connects the data elements to the business rules that will be used to process the data

New format

Provides a view of data by type of Goods Declaration (e.g. Certified Entry Summary, FTZ Admission), Cargo Declaration (by mode), Transit, Vessel Management, or Security Filing information

Provides for “drilling down” into the details for each PGA, with identification of the HTS numbers and in some cases a reference to the form the Trade is currently required to file

Structure is in alignment with the WCO reporting structure (e.g. IM1, IM2, IM22, CRI – details on slide 12)

Still a work in progress

Task Order 31 – ITDS

navigating through the trade report
Navigating through the Trade Report

Begin your review with the introductory tabs (Intro – Standard Data Set, Intro – Level 2 etc.)

Level 1 is the high level view of the SDS data

By drilling down through Levels 2, 3, and 4, you can view additional detail, getting to the data that a specific agency requires

The last report shows the actual code values to be used by the agency in validating the data submitted by the Trade

Task Order 31 – ITDS

standard data set level 1 report
Standard Data Set Level 1 Report

Task Order 31 – ITDS

standard data level 2 report
Standard Data Level 2 Report

Task Order 31 – ITDS

standard data set level 3 report
Standard Data Set Level 3 Report

Task Order 31 – ITDS

standard data set level 4 report
Standard Data Set Level 4 Report

continues

Task Order 31 – ITDS

standard data set code list
Standard Data Set – Code List

Code list showing valid values

Task Order 31 – ITDS

plan of action

Plan of Action

Building on the HTS Codes

Task Order 31 – ITDS

work required of pgas
Work Required of PGAs

Identify HTS Code filing requirements

Identify Conditionality Rules at the data element level related to the HTS codes

Identify Business Rules at a data element level associated with the HTS Codes

Define code lists and reference tables

Task Order 31 – ITDS

work will be done in three phases
Work Will Be Done In Three Phases

Phase 1: Work with the agencies identified by the Import Safety Working Group

Phase 2: Concentrate on the agencies that have a need for international trade data, primarily for statistical analysis

Phase 3: Work with agencies that are new to ITDS

They require further analysis as to their data needs

Based on initial analysis, these agencies are not expected to add new data elements

Task Order 31 – ITDS

phase two agencies for detailed analysis
Phase Two Agencies for Detailed Analysis

Bureau of Labor Statistics, Labor

Bureau of Transportation Statistics, Transportation

U.S. Census Bureau, Commerce

Federal Aviation Administration, Transportation

Federal Maritime Commission

Federal Motor Carrier Safety Administration, Transportation

Foreign Trade Zones Board, Commerce

Internal Revenue Service, Treasury

International Trade Administration, Import Administration, Commerce

International Trade Commission

Maritime Administration, Transportation

Office of Foreign Assets Control, Treasury

U.S. Army Corps of Engineers, Defense

Task Order 31 – ITDS

last phase agency data not yet harmonized with the sds
Last Phase – Agency Data not yet Harmonized with the SDS

Bureau of Administration, Office of Logistics Management, State

Bureau of Industry and Security, Commerce

Directorate of Defense Trade Controls, State

Federal Highway Administration, Transportation

Foreign Agricultural Service, Agriculture

Grain Inspection, Packers and Stockyards Administration, Agriculture

Office of Fossil Energy, Energy

Pipeline and Hazardous Materials Safety Administration, Transportation

Bureau of Oceans and International Environmental and Scientific Affairs, State

Transportation Security Administration, DHS

US Agency for International Development, State

Additional agencies are considering participation

Task Order 31 – ITDS