Planning for NECAP Score Release

1. Planning forNECAP Score Release RIDE Meeting January 2014

2. Purpose and Outcomes • Understanding score release timeline and process • Common understanding and awareness of communication materials, expectations, best practices, and tools • Understanding basic graduation requirements of the Diploma System, testing requirements, and the options and timelines January to June 2014 • Answering questions tonight or within the week

3. Today We Will • Preview of tools and resources • Review the timeline of NECAP release • Identify major next steps now through February • Review critical information • State Assessment Opportunities • NECAP Retest Information • Updates to Waiver Consideration

4. Tools & Resources

5. Timeline for NECAP Score Release Pre-Release Post Release Embargoed Release 1/30 - 1/31: Public release of all results Mid-February Public release of school level results 2/25 – March 7 NECAP Retest 1/8 & 1/14 LEA planning meetings Mid-February Communication activities for 11th grade students (recommended) On or around 1/24 Embargoed release of all results From 1/24-1/30 Communication activities for current 12th grade students From 1/8 to 1/24 Prep for staff, systems, and sequence of activities in advance of 2013 test score release

6. Timeline for NECAP Score Release Pre-Release Post Release Embargoed Release 1/8 & 1/14 LEA planning meetings On or around 1/24 Embargoed release of all results From 1/8 to 1/24 Prep for staff, systems, and sequence of activities in advance of 2013 test score release

7. Between Now & Embargoed Release • Communicate clear information with LEAs • Communicate with media and public • Answer questions quickly and provide technical assistance • Deliver timely and clean data RIDE • Define staff roles and ensure readiness at district and building level • Prepare communication plan for teachers, families and students • Schedule staff and space for confidential student and family notification LEA

8. Staff Roles and Readiness

9. Sharing 12th Grade Results with Students &Families

10. Preparing for Communications

11. Receiving & Processing Data • Transmit LEA 2013 testing data to Superintendents (only 12th grade) • Transmit LEA 2013 testing data, grades 3-11 RIDE • Verify 12th grade roster accuracy • Distribute 12th grade results to key staff • Begin to review 3-11 grade performance LEA

12. Format of 12th Grade Results • Data Elements • Reading and Math on separate tabs • SASID • District Code • School Code • Grade • First and Last Name • Birthday • Scaled Score • Target Scaled Score • Retest Scaled Score • Progress (Y/N)

13. Planning for 12th Grade Data Flow

14. Timeline for NECAP Score Release Pre-Release Post Release Embargoed Release From 1/24-1/30 Communication activities for current 12th grade students

15. During Embargoed Release • Maintain strict embargo • Address technical issues raised by LEAs • Maintain focus on 12th grade results RIDE • Maintain focus on 12th grade communication and action • Communicate school level results to all staff • Communicate 12th grade student level results to identified staff • Share individual 12th grade results with students and families in a safe and confidential manner • Provide basic information to school committee and other key stakeholders (12th and 3-11 grade results) • Actively support and monitor at risk students LEA

16. Timeline for NECAP Score Release Pre-Release Post Release Embargoed Release 1/30 - 1/31: Public release of all results Mid-February Public release of school level results 2/25 – March 7 NECAP Retest Mid-February Communication activities for 11th grade students (recommended)

17. Post Release • Engage in public communication around statewide results • Prepare for NECAP retest (12th graders only) • Provide technical assistance and answer questions quickly • Prepare for mid-February school level results release RIDE • Continue to communicate with students and staff about other test options • Manage NECAP retest logistics • Identify eligible students and implement waiver process • Initiate notification and support for 11th graders LEA

18. Options for 12th Graders to Meet the State Assessment Requirement Current Seniors who took the NECAP October of 11th AND October of 12th Grades: Did the student meet partial proficiency (PP) or required improvement on the 12th grade NECAP? YES* NO 1. NECAP Retest 2. Other Approved Tests Options OR Did the student meet PP or required improvement on NECAP retest? Did the student meet the required score on other RIDE approved tests? NO YES* Waiver Eligibility NO YES* Does the student meet the criteria for a waiver? Students who have not yet met requirements Met State Assessment Requirement • Continued support from school • Additional time and/or other opportunities for instruction • Additional opportunities for assessing readiness to earn diploma • Consideration of other credential options * All other graduation requirements must be met (coursework, diploma assessments, local requirements)

19. NECAP Retest Registration Data Data needed from LEA in order to register students for retest • Other Approved Test • Other Approved Test Score • Accommodations (Y/N) • Specify Accommodations • Testing Room Number Data provided by RIDE Reading and Math on separate tabs • SASID • District Code • School Code • Grade • First and Last Name • Birthday • Scaled Score • Target Scaled Score • Retest Scaled Score • Progress (Y/N)

20. Update to Waiver Consideration

21. In which area do you feel the least prepared? • Communication plan/process for staff • Receiving and processing NECAP 2013 data • Individual score release to students and families • Score release communication to other key stakeholders • Support for students who have not yet met requirements • NECAP retest logistics (data, registration, administration) • Waiver process

22. Tools & Resources

23. Questions?

24. Contact Information Lauren McCarthy: Lauren.McCarthy@ride.ri.gov (401) 222 - 8463