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E & M CODING THE LATEST INTERPRETATION. Ronald Pope, DO Coding Consultants of NY,LLC. QUICK OVERVIEW. Choose Level of service for Hx, PE, and Decision Making For Established patients pick the middle level For New patient’s choose the lowest of the three

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e m coding the latest interpretation

E & M CODINGTHE LATEST INTERPRETATION

Ronald Pope, DO

Coding Consultants of NY,LLC

quick overview
QUICK OVERVIEW

Choose Level of service for Hx, PE, and Decision Making

For Established patients pick the middle level

For New patient’s choose the lowest of the three

Despite the levels on all three sections, you can never bill higher than your Decision Making level

history
HISTORY

We will not focus on this too much

Key points: For a 99214 you only need a ROS with 2 different systems

Soc Hx or PMH or FamHx only one item needed

Refer to the handout for proper Hx coding

physical exam
PHYSICAL EXAM
  • 1995 Guidelines
  • 8 Systems = highest level of service
    • General - Eyes
    • ENT - Resp
    • CV - GI
    • GU - Derm
    • Musculoskeletal - Psych
    • Lymph - Neuro
medical decision making
MEDICAL DECISION MAKING
  • 3 Components, each coded separately
  • Take the middle level of service
    • Diagnosis
    • Data
    • Risk
diagnosis
DIAGNOSIS
  • Based upon a point system
    • 4 points = High Complexity (99215)
    • 3 points = Moderate Complexity (99214)
    • 2 points = Low Complexity (99213)
    • 1 point = Straightforward (99212)
  • There are two separate ways to calculate the points
diagnosis method i number of dx
DIAGNOSIS-METHOD I(NUMBER OF DX)

1 Point: for each new or established problem for which the diagnosis and/or treatment plan is evident with or without diagnostic confirmation

1 Point: Each new or established problem for which the diagnosis and/or treatment plan is not evident. Must be a plausible differential diagnoses, comorbidities or complications (not counted as separate problems) clearly stated and supported by information in record: requiring diagnostic evaluation or confirmation

In other words: Each problem or Diff Dx gets a point, but must be addressed in the plan as workup and/or Tx

diagnosis method ii treatment options
DIAGNOSIS METHOD II(TREATMENT OPTIONS)

The entries are examples of commonly prescribed treatments and the point values are illustrative of their intended quantifications. Many other treatments exist and should be counted when documented.

Do not count as treatment option’s notations such as: Continue “same” therapy or “no change” in therapy (including drug management) if specified therapy is not described (record does not document what the current therapy is nor that the physician reviewed it).

diagnosis method ii treatment options1
DIAGNOSIS METHOD II(TREATMENT OPTIONS)
  • EACH OF THESE = 1 Point unless specified otherwise
  • Drug management, per problem.
    • <3 new or current meds/problem = 1 Point
    • > 3 new or current meds/problem =2 Points
  • Open or percutaneous therapeutic cardiac, surgical or radiological procedure; minor or major
  • Physical, occupational or speech therapy or other manipulation
  • Closed treatment for fracture or dislocation
diagnosis method ii treatment options2
DIAGNOSIS METHOD II(TREATMENT OPTIONS)

EACH OF THESE = 1 Point unless specified otherwise

IV fluid or fluid component replacement, or establish IV access when record is clear that such involved physician decision-making and was not standard facility “protocol”

Complex insulin prescription (SC or combo of SC/IV), hyperalimentation, insulin drip or other complex IV admix prescription = 2 Points

diagnosis method ii treatment options3
DIAGNOSIS METHOD II(TREATMENT OPTIONS)

EACH OF THESE = 1 Point unless specified otherwise

Conservative measures such as rest, ice/heat, specific diet, etc.

Radiation therapy

Joint, body cavity, soft tissue, etc injection / aspiration

Patient education regarding self or home care

Decision to admit to hospital

Discuss case with other physician

diagnosis method ii treatment options4
DIAGNOSIS METHOD II(TREATMENT OPTIONS)

Patient has 2 chronic problems, Diabetes and COPD and The case is discussed with the Pulmonologist. This is 3 points or a 99214

If you decide to admit the patient to the hospital it add one more point and is a 99215

An Alternative 99215 would be if the DM, COPD patient was sent to the hospital to R/O Pneumonia vs CHF

slide13
DATA
  • Categories:
    • Labs
    • Imaging
    • Procedures
    • Discuss case with performing physician,
    • True referral, Phone or otherwise (Seeking opinion or advice from another provider)
    • Review old records w/o summarizing
    • Review old records and summarize (2 Points)
    • Independent visualization and interpretation of an image, EKG or laboratory specimen not reported for separate payment. (each image is 1 point)
    • Review of significant physiologic monitoring or testing data not reported for separate payment
slide14
DATA
  • Categories:
    • Labs (Review or Order labs) – Each panel counts as 1. Example TSH, Free T4 =2 labs, while CBC counts as 1.
      • 1-3 Labs = 1 Point……………4 or more = 2 Points
    • Imaging Labs (Review or Order Imaging) – Each CPT code counts as 1 item. Example CT Abd & Pelvis = 2 items
      • 1-3 imaging = 1 Point…………4 or more = 2 Points
    • Procedures (Review or Order Procedures – Each CPT code counts as 1 item. Example Colposcopy & Endometrial Biopsy = 2 items
      • 1-3 procedures = 1 Point….....4 or more = 2 Points
slide15
RISK
  • Divided into 3 types for ease of navigating
    • Presenting problem
    • Diagnostic procedures ordered
    • Management options selected
  • Each of the 3 types are broken into levels of complexity (ie. Level of service)
    • Minimal
    • Low
    • Moderate
    • High
slide16
RISK
  • Refer to the Handout
  • Notable items:
    • If you write a prescription drug or refill it as the patient is stable, this is a 99214 by risk
    • If you have a chronic problem that severely worsened (ie. HgbA1C goes from 7  11) you have a 99215 based upon risk
    • If it is worsened but not severely you have a 99214 based upon risk
quick code 99213
QUICK CODE 99213
  • 2 problems in A/P
  • 2 Systems examined
    • Ie. DM, COPD and NAD, Nml Resp Effort
    • Remember you must have a plan to go with the DM ,COPD
  • That’s all you need !!!!
  • Alternative: 1 Chronic Problem Stable and you continue four or more medications for the problem. (ie. HTN, continue ACE, B-Blocker, HCTZ, and Ca Channel Blocker)
quick code 99214
QUICK CODE 99214

8 System Physical Exam

3 Problems with a plan

1 or more Medications renewed or prescribed