Green Office Automation Task Force. Charlie Johnson Patti Neuhold Denise Smith Cheryl Steele Cynthia E. Rolfe. Assigned Tasks. Task Group #2 – Office Activities Task Group #4 – Electronic, Copiers, Printing. Printing. Behavioral. Computing. Communication. Automated Services. Other.
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Cynthia E. Rolfe
The University of Central Oklahoma is aware that we spend thousands of dollars a month on printing related costs. Hard costs include, in addition to printers, paper, toner, electricity, maintenance, and recycling. Soft costs of personnel time for purchasing, ordering, and troubleshooting problems have not been considered seriously, until now
The Office Automation Green Task Force will coordinate an analysis of all printing and related costs on campus. This analysis will include all printers, copiers, fax machines, and print machines throughout the campus, from desk tops, to all-in-one, to the print shop. Should the analysis yield a compelling report for policy, procedural, and behavioral changes, the Office Automation Green Task Force will then recommend a three-to-five year implementation plan for attaining stated goals.
To get University of Central Oklahoma faculty and staff to automatically take a “green” approach to daily office activities with the goal of saving energy and cutting costs.
The success of UCO’s energy and cost saving initiative depends largely on the willingness of students, faculty and staff to participate in activities aimed at accomplishing our goals. Thus, in many cases, student, faculty and staff behavior must be modified. For the purpose of this committee, we will concentrate on faculty and staff behavior. This is accomplished through (1) Communication; (2) Achieving “Buy-In”; (3) Creating Green Team Leaders
Much has been written about Green Data Centers and Green Computing. The Office of Information Technology has been exploring green data center concepts for quite some time. Virtual computing in both the data center and at the desk top is becoming a popular hardware downsizing environment
In order to successfully encourage faculty and staff to change the way they do certain things with the goal of saving energy and the associated costs, we must first communicate effectively. We must be open and honest about our goals and why we are trying to attain them. We must not sugarcoat the fact that the economy is having an adverse effect on the university’s budget and that faculty and staff can, and should, play an important role in cutting costs and, ultimately, saving jobs at UCO.
We will need “champions” of the initiative in every corner of the university. We will need interested people—“Green Team” leaders—in every office/area to help their colleagues through the education process, and to continue to track the progress and success of their efforts and to document them.
Jim Collins taught the non-IT world that technology is an accelerator. We believe technology also is an enabler. What better way to move our green initiative forward than appropriate use of automated and/or electronic services? Many of the suggestions that have already come forward have a technology enhanced solution.
The GOA determined these items should fall under the auspice of another task force (Technical Automation)
Some of the electrical related ideas were behavioral and will therefore fall into the training category.