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Florida Comprehensive Assessment Test (FCAT) Test Administrator Training. Reading, Mathematics, and Science Assessments 2014 Administration. 1. FCAT Administration Window. FCAT Reading (2.0) & Math Retake: April 7 – April 11 (+14 & 15 makeups)

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florida comprehensive assessment test fcat test administrator training

Florida Comprehensive Assessment Test (FCAT)Test Administrator Training

Reading, Mathematics, and Science Assessments

2014 Administration


fcat administration window
FCAT Administration Window

FCAT Reading (2.0) & Math Retake: April 7 – April 11 (+14 & 15 makeups)

FCAT Paper: April 22 – April 25 (see session schedule)

FCAT CBT Week 1: April 21 – April 25 (28-30 as makeups)

Grades 6 ,7 and 10 Reading

FCAT CBT Week 2: April 28 – May 1 (5-7 as makeups)

Grades 8 & 9 reading and 5 & 6 Math

Refer to specific schedule for each grade level

Follow exact testing time and day for each session

Refer to the 2014 FCAT Session Schedule Document posted to the Student Assessment and Research Website. Do not deviate from this schedule.

Pay attention to Computer Based Testing Weeks and those subjects that have two sessions over two days or two sessions in one day.

Retakes are April 7th – 11th. Must start computer based testing on the 7th


Page 1 and 2 of the 2014 FCAT Session Schedule located at: http://www.broward.k12.fl.us/sar/updatesManuals.htm

* Only selected students with specific accommodations will have paper materials for the CBT grade levels/subject areas.

what s new for fcat 2014
What’s New for FCAT 2014

1.) Changes to the student Testing Rules Acknowledgement for students to sign or check off (CBT)

2.) Accommodations offered and used are to be marked on the administration record

3.) Test Administrator should print the CBT Test Administrator Quick Reference Guide available at www.FLAssessments.com/AdditionalResources

4.) TestHear and Math Retake Scripts are available at www.FLAssessments.com/SpringRMS

5.)When adding new students for retakes be careful to use the Alternate Passing Score Flag correctly

Carefully review additional WHAT’S NEW and REMINDER items regarding FCAT in the first few pages of the 2014 Test Administration Manual

special groups
Special Groups*

Home Education Students: #9998

McKay Scholarship Students: #3518

NO SPECIAL CODES FOR Hospital Homebound Students

Florida Virtual School Students:

Florida Virtual School Full Time: Packaged in Separate Envelope: District #71; School #0300 (EL/MS) or #0400 (HS)

Florida Virtual Academy: Packaged in Separate Envelope: District #06; School #5059

*Scores not aggregated with district/school data

*Packaged separately for return and scoring

administration accommodations
Administration Accommodations

ESE/504 students





Assistive Devices

ELL students

Flexible setting

Flexible scheduling

Additional Time

Assistance in heritage language


It is very important that only those Accommodations on each students’ IEP or LEP plan be given per appendix A of the 2014 FCAT Test Administration manuals

make up procedures
Make-Up Procedures

Make-up testing may begin on Day 2 of the testing window

Distribute make-up materials on day of testing

Materials to be returned immediately after each make-up session

Maintain test security during make-ups

Maintain separate Seating Charts and Admin Records.

Session 1 must be given prior to session 2.

additional materials
Additional Materials


Grades 7-8 and Retake Students during Mathematics Tests (CBT students can use either the online calculator or a calculator provided by the school)

Grade 8 during Science Tests

Grades 3-6, calculators are NOT allowed

Mathematics Reference Sheets

Grades 5-8 and Retake Students during Mathematics Tests

(Grade 5 & 6 may use online or a paper copy made by the school)

Science Reference Sheets/Periodic Tables

Grade 8 during Science Tests

CBT Worksheets (CBT Reading) & Work Folders (CBT Math)

For each FCAT 2.0 Reading assessment schools may make a copy of the Reading Worksheet for a student to use in each Reading Session

Work folders are provided for each CBT Math Session.


Session 2 of Grades 3 and 4 (FCAT) Mathematics contains items that require a ruler. Do not distribute for session 1

Make absolutely sure that the correct materials are being provided for the grade/subject area you are administering.


Student Grid Sheet

Grade Level/Content Assessed

Registration Mark

Student Information

(must be completed by the student)

Form Code

Security Number Area

Student Demographic Information

Student Label Area

Timing Tracks

School Use Only

DNS and UNDO bubbles

Registration Mark

using preidentified documents
Using Preidentified Documents

Use the label if ALL of the following information is correct (even if other information is incorrect)

Grid any missing information in the appropriate sections of the grid sheet.

  • Student Name
  • Identification Number: Use the student’s External Number from TERMS
  • District/School Number
  • Grade level
test invalidation

There are DNS bubbles for each Test Book/Test and Answer Book :


test invalidation1
Test Invalidation

Cheating or possession of an electronic device Grid ONLY the DNS bubble for that test

Defective used answer document,

Incorrect preidentified information on a used document, or

Label placed in the wrong spot on the test document- Grid ALL DNS bubbles on the document.- Do NOT attempt to remove a gummed label.

possible test invalidation
Possible Test Invalidation

Illness during testing, disruptive behavior OR Incorrect time

- Determine if invalidation is appropriate based on whether the student had enough time to respond completely to the test questions.

- Grid ALL DNS bubbles on the document

6. Other inconsistencies in administration may be cause for invalidation i.e. visual aids, timing, administration of accommodations etc. – School should call Student Assessment

*For CBT invalidations contact your School Coordinator

do not invalidate
Do NOT Invalidate

Student withdrew before testing

Student absent during entire testing window

Unused defective answer document

Unused incorrect preidentified information

- Return with NOT TO BE SCORED materials.

- Do NOT attempt to remove a label.

defective test book
Defective Test Book

Before testing:

Give the student a replacement test book

Return with NOT TO BE SCORED materials

During testing:

Give the student another test book to continue working

Use a book with the same form number if possible


defective answer document
Defective Answer Document

Before testing:

Give the student a replacement blank, non-preidentified answer document

Hand-grid the student information on the grid sheet of the replacement document

Return defective document with NOT TO BE SCORED materials

During testing

Give another document to continue working

AFTER the session and under supervision allow the student to transfer answers to the new document

Hand-grid the student information on the new document


test security
Test Security


Read, reveal, or copy test items

Interpret or read items to students

Change or interfere with student responses

Read or copy student responses

Cause achievement of school to be inaccurately measured or reported

Fail to follow security procedures and test administration directions


Paper Based Assessments: 1-30 students can be tested by the Test Administrator, 31-60 requires one additional proctor and 61-90 requires two additional proctor.

Computer Based Assessments:1-25 students can be tested by the Test Administrator, 26-50 requires one proctor in addition to the TA and 51-75 requires two proctors in addition to the TA.

“Administrative Assistants”

School system personnel:

prepare and distribute test materials/complete student grid sheets under direct supervision of certified educator (if not certified)

Non-school system volunteers:

serve as extra set of eyes ONLY

test security1
Test Security

All School Coordinators, School Administrators, Test Administrators, and Proctors must read and sign the FCAT Administration and Security Agreement

Test Administrators must read and sign the prohibited activities agreement

Never leave materials unsecured

Count materials each time they change hands

Return materials to school coordinator as soon as possible

Record security numbers

test group code
Test Group Code:

Test Group Codes information is required for all Reading, Math, and Science Tests for Grades 3-10 & Retakes (including CBT):

CBT: Paper:

SEAL Codes:

A Seal Code is a 4-digit code used to open the 2nd session of a Reading or Math 2.0 CBT Test. DO NOT use the SEAL code until session 2

security numbers
Security Numbers

Track materials using security numbers

Distribute materials sequentially

Maintain complete list and verify each document is returned

Document number ranges each time the materials are distributed and collected

Note unused materials

Record information on the Admin Record/Security Checklist

Do not record the last out of sequence “check digit”

administration record security checklist
Administration Record/Security Checklist

Test Administrator's must maintain the following information :

ALL Students Assigned to Testing Room

Attendance Information:

(P) Present

(PI) Present but Invalidated

(A) Absent

(W) Withdrawn

Test Group Code (Grades 3-10 & Retakes)

Accommodations provided and used

Security Number(s) Assigned to Each Student

This document or a session roster is also required for CBT rooms

before testing cbt and pbt
Read manual and attend training at your school

Sign and return the “Test Administration and Security Agreement” and “Test Administrator Prohibited Activities Agreement” found in Appendix C

Prepare room for testing

Have plan in place to collect electronic devices

Remove or cover all visual aids

Post Do Not Disturb signs

Assemble materials needed for testing

Receive test books and answer documents

Receive and prepare additional materials

Prepare Test Group Codes, Admin Record & Seating Chart

Know your school’s option for collecting materials

Before Testing CBT and PBT
options for collecting materials
Options for Collecting Materials

Option A: Students close the test book and sit quietly with materials in front of them until everyone has finished.

Option B: Students raise their hands when finished; Test Administrators collect materials. Students sit quietly until everyone has finished.

Option C: Students raise their hands when finished; Test Administrators collect materials. Students are permitted to read a book, but may not write, until everyone has finished.

during testing cbt and pbt

Have students clear their desks

Use #2 pencil ONLY

No scratch paper or electronic devices

Distribute materials, preidentified & blank

Read scripts VERBATIM

Keep accurate time

Maintain test security, Admin Record and security documents

During Testing CBT and PBT
after testing cbt and pbt
After Testing CBT and PBT

Collect test materials

Notify School Coordinator of any missing materials

Remove reference sheets/rulers

Check DNS and UNDO bubbles


Administration Record/Security Checklist

FCAT Seating Charts. Front and Back of Room and which direction facing.

Online Comment Form

material return pbt
Material Return PBT

Stack materials using cover sheets (in Appendix C):

Absent students (hold for make-up)


Home Education, McKay, CTC, and Florida Virtual School TO BE SCORED

Test Administration Security Log

Completed Administration Record/Security Checklist and FCAT Seating Chart

All NOT TO BE SCORED materials

before computer based testing
Before CBT Testing complete PBT activities plus…

Ensure that each student taking a CBT has taken the EPAT practice test for either TestNav or TestHear (accommodated forms).

Ensure that your School Testing Coordinator has set up your sessions in PearsonAccess, has started each session and has provided you with Session Rosters, Required Administration Information, Test Group and SEAL codes, Seating Charts and an option for collecting materials (A or B).

Ensure that your School Test Coordinator has provided you with Work Folders, CBT Worksheets, Reading Worksheets Reading Passage Booklets (if necessary) and Student Authorization Tickets

Remind students to submit their tests but not to exit TestNav or TestHear upon completion of the Test

Before Computer Based Testing


during computer based testing
During Testing-

Ensure that no student is looking at another student’ s computer monitor. Use privacy screens.

Note the accommodations provided on the Administration Record and Security Checklist

If a student logs out for any reason (lunch, break, etc...) a staff member must resume their session in Pearson Access. Then the student may resume testing.

During Computer Based Testing


after computer based testing
After Testing-

Collect and return:

Test Administration Security Log

Completed Administration Record/Security Checklist (or session roster) and FCAT Seating Chart

Work Folders, Worksheets, Paper Reference Sheets, Reading Passage Booklets (Online Reading Retake Accommodation only) Session Rosters and Student Authorization Tickets

After Computer Based Testing


cannot login to testnav
Cannot Login to TestNav

Prior to testing:

Ensure that the appropriate link, username and password has been indicated in TestNav per the Student Authorization Ticket

If you receive an Early Warning System (EWS) message, follow the prompts to resolve that issue. These are listed at the following link www.FLAssessments.com/AdditionalResources

District staff and Pearson technical assistance are available to help with login issues.

During testing:

If a student is kicked out or logs out of a test at any time a staff member must resume their session in Pearson Access. Then the student may resume testing at any work station that has TestNav installed on it. Answers will be accessible on the new machine.


on line comment forms
On-Line Comment Forms

Go to www.PearsonAccess.com/fland click the support tab, then the Spring RMS link.