Institutional Course Evaluation Solution. Faculty Senate Executive Committee September 12, 2012 Carol VanZile-Tamsen , Ph.D .; Associate Director, Office of University Accreditation and Assessment Joseph Mantione, Assistant Vice Provost, Institutional Analysis . Currently at UB:.
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Faculty Senate Executive Committee
September 12, 2012
Carol VanZile-Tamsen, Ph.D.; Associate Director, Office of University Accreditation and Assessment
Joseph Mantione, Assistant Vice Provost, Institutional Analysis
Five different course evaluation solutions are used across the 12 units
Additional systems used by academic support units delivering instruction
In some areas, preparation of evaluation forms for course offerings is an administrative nightmare
Students enrolled in courses offered by different units do not have a single place in which they evaluate all of their courses
In many areas, response rates are too low for any meaningful conclusions to be drawn
UBCATS - “University at Buffalo Course and Teacher Survey” - A web-based software application that allows students to anonymously evaluate courses and instructors online.
Data Upload Process
Upload of Course, Enrollment, Faculty, Student, TA, and Supplemental Instructor tables to the site
71,658 Student Enrollment Records
17,095Student Import Records
2,350Course Import Records
1,212Faculty / Department Records
396Teaching Assistants Records
Departmental Access Process (Dept. Chair, Assistants)
Set up the survey – keep it open for a month – close it two days after the last day of final exams.
Place student announcement and survey link on myUB
Send Emails (17,078 initial emails) to Students to:
Inform them that the evaluation site is open
Invite them to log in and do the evaluation).
Send Emails (1,137 initial emails) to Faculty to:
Inform them that the survey is open
Ask them to monitor response rates (real time)
Remind their students to do the evaluation
Send follow-up weekly emails/reminders to students with incomplete surveys
(15,719, 14,072, 12,652, 11,733 emails in Fall’11)
Send final Email to Faculty at the close of the survey to let them know that they can log in and access the evaluation results the day after web grading closes for the semester.
Distribute our own custom Summary Reports to Dept. Chair and Director of Graduate Studies.
1 Data upload- creation of new HUB querying tools
2. Undeliverable Emails – students not using/checking their UB email
3. Lack of Summary Reports
4. Departmental buy in – lack of ownership
5. Limited technical support
6. Confusion among students – not all UB courses are part of UBCATS
7. I can’t log in!
8. Reports are not accessible to students
9. Response rate
10. Survey fatigue
To some degree, the other 11 schools, Athletics, MFC and EOC all do the same thing and incur the same PSR costs.
They also have the same challenges.
Uniformity in Administration leading to greater efficiency and more reliable results
Greater transparency for students and one-stop evaluations may encourage greater response rates
Availability of Data and Reports for Assessment Purposes:
Faculty review and development
For comparability of ratings across courses and instructors, a core of common questions could be useful:
These would be developed jointly by Faculty Senate Executive Committee and Associate Deans Council
Beyond that, we would promote the greatest flexibility possible for units in selecting questions
Campuslabshttp://www.campuslabs.com/ (cost proposal submitted)
ConnectEdu http://www.connectedu.com/postsecondary-solutions/college-evaluation-suite/college-course-evaluation.html (cost proposal submitted)
Digital Measures http://www.digitalmeasures.com/course-evaluation-software/
*Blackboardhttp://www.blackboard.com/ (no course eval solution at present)
Regardless of platform chosen, there are many good reasons to have an institutional course evaluation system
We hope you will consider data use and reporting reasons, as well as fiscal reasons, as you consider this issue.