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Bidding for Transportation Services

Bidding for Transportation Services. 2012 Illinois ASBO Annual Conference Transportation Professional Development Committee. Introductions. Moderator: Ken Surma , Asst. Principal/Transportation Services, Troy CCESD 30-C Presented by:

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Bidding for Transportation Services

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  1. Bidding for Transportation Services 2012 Illinois ASBO Annual Conference Transportation Professional Development Committee

  2. Introductions Moderator: Ken Surma, Asst. Principal/Transportation Services, Troy CCESD 30-C Presented by: Kris Monn: Assistant Superintendent for Finance, Batavia School District 101 Larry Martinez, Director of Transportation, Homer Glen CCSD 33# Scott Allen: TransPar Group Roger Moore: Senior Vice-President, First Student

  3. Protect your district from financial variables Clearly defines the scope of services expected from the carrier Why the RFP is Crucial

  4. What the State Requires 105 ILCS 5/29-6.1  (from Ch. 122, par. 29-6.1) Sec. 29-6.1. Contracts for transportation. Subject to Section 6-106.11 of the Illinois Vehicle Code, school boards may enter into contracts for up to 3 years for transportation of pupils to and from school. Such contracts may be extended for up to 2 additional years by mutual agreement of the parties, and thereafter may be extended on a year-to-year basis by mutual agreement of the parties, however no such contract may be extended on a year-to-year basis if a school board receives a timely request from another interested contractor that a contract be let by bid. (Source: P.A. 84-768.)

  5. Financial Protection • Fuel Escalation Clauses • Liquidated Damages/Penalties for Non-Performance • Performance Bond • Indemnification

  6. Clearly Defined Performance Expectations • Location of facility • Equipment Specifications: age of buses, safety equipment • Staff Listing • Employee Certification • On-time Expectations

  7. Conflict Resolution • Establish which party is responsible for specific aspects of transportation service • Set forth procedure for resolving any conflicts

  8. Additional Considerations • Specify how pricing should be given • GPS? • Audio/Video recording? • Special equipment needed for special service, who provides? • Aides or monitors? • Prompt payment discount? EFT payments • Establish lines of communications with schools and parents • Routing responsibility – district or contractor?

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