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CDC Project Management Resources for EHDI Programs. Presented by John Eichwald, MA Jamie M. Elliott, MPA. Purpose. To connect you with information and resources that may help you in managing projects efficiently and effectively. Agenda. Why project management?

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cdc project management resources for ehdi programs

CDC Project Management Resources for EHDI Programs

Presented by

John Eichwald, MA

Jamie M. Elliott, MPA

purpose
Purpose

To connect you with information and resources that may help you in managing projects efficiently and effectively

agenda
Agenda
  • Why project management?
  • CDC project management resources
  • State resources for project management
  • Project management and EHDI programs
michigan department of information technology
Michigan Department of Information Technology

http://www.michigan.gov/dit/0,1607,7-139-30637_31101---,00.html

why project management
It is difficult to achieve success in IT-related projects.

Many EHDI programs are working with IT projects; all are working with projects.

Being versed in project management concepts and terminology can:

aid communication and understanding when working with staff, contractors, and others

provide you with structure and guidance in managing your projects

Why Project Management?
slide7
Goal

Goal of CDC Unified Process (UP) is to increase efficiency and effectiveness of project management processes and practices at CDC.

However, the resources can be helpful to public health project managers outside of CDC as well.

cdc up is
Checklists

Templates

Examples

The CDC UP is a collection of processes, tools and artifacts that any project across the CDC can use to structure, track and manage their activities and deliverables.

CDC UP is…
  • A Framework
  • Process Guides
  • Practices Guides

Constantly evolving!!!

starting with the framework
Phases of project*

Initiating

Defines and Authorizes a project

Planning

Defines and refines objectives and plans the course of action

Executing

Integrates people and other resources to carry out the project

Monitoring / Controlling

Regularly measures and monitors progress to identify variance from the plan so corrective action can be taken as necessary

Closing

Formalizes acceptance of the product, service or result and brings the project or phase to an orderly end

In the Context of

Goals and objectives

The entire portfolio

Conception through Retirement

Budget and performance integration

Starting with the Framework

*Source: Guide to the Project Management Body of Knowledge (PMBOK) Third Edition, 2004

cdc up is1
Integration of processes that comply with:

Federal regulations and policies

Industry best practices

Public Health Informatics Network (PHIN) standards

CDC standards

Enterprise Architecture

Procurement and Contracts

Project Management

Capital Planning

CDC UP is…

Examples of these processes include:

  • Goals Management
  • Security Certification and Accreditation
  • Privacy Impact Assessment
cdc up homepage
CDC UP Homepage

http://www.cdc.gov/cdcup

very useful pages
Very Useful Pages

Practices Guides

http://www2a.cdc.gov/cdcup/document_library/practices_guides/default.asp

Project Document Matrix

http://www2a.cdc.gov/cdcup/document_library/document_matrix.asp

Project Management Guide

http://www2a.cdc.gov/cdcup/document_library/pm_guide/default.asp

very useful resource practices guides
Topics include:

Project charter

Change management

Scope planning

Work breakdown structure

Risk management

Many more

Guides include:

Purpose

Overview

Examples

Specific activities

Practice attributes

Key terms

Related tools/templates

Very Useful Resource: Practices Guides
very useful pages1
Very Useful Pages

Practices Guides

http://www2a.cdc.gov/cdcup/document_library/practices_guides/default.asp

Project Document Matrix

http://www2a.cdc.gov/cdcup/document_library/document_matrix.asp

Project Management Guide

http://www2a.cdc.gov/cdcup/document_library/pm_guide/default.asp

very useful pages2
Very Useful Pages

Practices Guides

http://www2a.cdc.gov/cdcup/document_library/practices_guides/default.asp

Project Document Matrix

http://www2a.cdc.gov/cdcup/document_library/document_matrix.asp

Project Management Guide

http://www2a.cdc.gov/cdcup/document_library/pm_guide/default.asp

another useful page project success factors
Another Useful Page: Project Success Factors

http://www2a.cdc.gov/cdcup/document_library/success_factors.asp

when are the resources useful
New projects

Mid-project

End of project

Specific resources are designed for specific phases of the project management.

-----------------------------------------------------------------------------------------------

You can use the pieces that meet your needs.

(but CDC UP is designed to be a complete package)

When are the resources useful?
slide26

http://www.michigan.gov/dit/0,1607,7-139-30637_31101_31294_31296---,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-30637_31101_31294_31296---,00.html

washington department of information services
Washington Department of Information Services

http://isb.wa.gov/tools/pmframework/checklist.aspx

new york state office for technology
New York State Office for Technology

http://www.oft.state.ny.us/pmmp/guidebook2/templates/index.htm

project management and ehdi
Project Management and EHDI
  • Do you use any of these principles?
  • Does your jurisdiction have such resources available to you?
  • Do you think these tools have any practical utility for you and your program?
summary
Summary
  • Why project management?
  • Overview of CDC project management resources (CDC UP)
  • State resources for project management
  • Project management and EHDI programs
in closing
In Closing…

Movement toward standardization of project management practices

  • Project Management Institute
  • In place in business
  • Particularly in IT project management
  • Catching on in government
  • Government / private sector meet on these types of projects
acknowledgements
Acknowledgements

CDC, National Center for Public Health Informatics, CDC UP Team

  • Tom Savel, MD
  • Peggy Joyner, MBA, PMP
  • Daniel Vitek, MBA, PMP
slide33
Questions?

-------------------------------

CDC Unified Process

http://www.cdc.gov/cdcup

----------------------------

Please direct questions to:

Jamie Elliott

jei2@cdc.gov / (404) 498-3018