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Adjunct Faculty a nd Part Time Employees (With Considerations of the Affordable Care Act) Ronda F. Rotelli CHRO, Lone Star College System . 2.25 (And Counting?). A.c.a . is Anyone rolling the dice?. Regulation Updates (The Dry “Stuff” to Level S et). Discussion Items.

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slide1
Adjunct Faculty

and

Part Time Employees

(With Considerations of the Affordable Care Act)

Ronda F. Rotelli

CHRO, Lone Star College System

Lone Star College System

2 25 and counting
2.25 (And Counting?)

Lone Star College System

a c a is anyone rolling the dice
A.c.a.is Anyone rolling the dice?

Lone Star College System

regulation updates the dry stuff to level s et
Regulation Updates(The Dry “Stuff” to Level Set)

Discussion Items

  • Texas State TRS and ERS Requirements
  • 2013/2014 ACA Information
  • Fair Labor Standards Act Considerations

Lone Star College System

trs information

TRS Information

As Authorized

by the Texas Legislature

For Texas Public Education Employees

Lone Star College System

part time employees adjunct and support staff trs benefits eligibility
Part Time Employees(Adjunct and Support Staff) TRS Benefits Eligibility
  • Eligible for Teacher Retirement Benefits (TRS) if the following criteria is met:
    • Employee is currently instructing/working and paid as an LSCS employee member for 20 – “converted” work hours - or more per week
      • “Employment measured in semester or course hours or credits, instructional units, or any other unit representing class or instruction time is to be converted to clock hours and counted as a minimum of two clock hours for each hour of instruction.”*
    • For a minimum of 18 weeks
    • *(Per TRS 2013 requirements, no updates yet based on newest IRS regulations, will change to 2.25)

Lone Star College System

ers information group benefits program

ERS Information(Group Benefits Program)

Eligibility as defined by the Texas Insurance Code -- Funding is Determined by the Texas Legislature

Lone Star College System

updated requirements 2014 2015 adjunct eligibility group benefits program ers
Updated Requirements: 2014/2015 Adjunct EligibilityGroup Benefits Program (ERS)
  • (TIC Sec. 1551.1021 as Amended by House Bill 2127, ERS indicates effective 9/1/2014)

Lone Star College System

*Eligible Part-Time Adjunct Faculty members will be responsible

for 100% of the premium cost for GBP.

texas 2 step
Texas 2 Step
  • Sharing between TRS Entities

Lone Star College System

trs considerations
TRS Considerations
  • Texas Administrative Code
    • Title 34: Public Finance
    • Part 3: Teacher Retirement System of Texas
    • Chapter 25: Membership Credit
    • Subchapter A: Service Eligible for Membership
    • Rule 25.6: Part-time or Temporary Employment

“Part-time…or temporary employment…is eligible only if such employment, when combined with other employment in Texas public educational institutions during the same school year, qualifies as service eligible for membership or if such other employment in itself qualifies as service eligible for membership.”

Lone Star College System

adjunct faculty determining full time status
Adjunct FacultyDetermining “Full Time” Status
  • Based on ACA and TRS/ERS Updates
    • Average of 30 work hours or more per week equals full time status
      • Hours worked are based on “classroom instruction” hours
      • Each “classroom” hour equates to 2.25 clock hours (2.25:1)
    • Average work load of 13.33 instruction hours per week or greater, for “measurement period” will become eligible for System paid benefits, if employment is continued

Lone Star College System

affordable care act aca determining ft status for current employees
Affordable Care Act (ACA)(Determining FT Status for Current Employees)
  • Measurement Period -- The measurement or “look-back” period, is the length of time an employer must evaluate the hours worked of variable hour employees to determine whether they are eligible for health care coverage in the upcoming coverage year.
    • LSCS initial measurement period will be September 1, 2013 through May 31, 2014
  • Administrative Period -- Time between measurement and stability periods to make determinations, offer coverage and administer enrollments.
    • LSCS initial administrative period will be June 1, 2014 through July 31, 2014 with enrollment period of August 1, 2014 to August 15, 2014
  • Stability Period -- The stability period is the time during the coverage year that a variable hour employee must be guaranteed access to coverage
    • LSCS initial stability period will be September 1, 2014 through May 31, 2015

Lone Star College System

employment and hiring practices

Employmentand Hiring Practices

Lone Star College System

flsa reminders
FLSA REMINDERS

Lone Star College System

part time support staff
Part-Time Support Staff
  • Current Practice
    • Up to 19.5 hour weeks
    • May work over 19.5 hours per week, for no more than 18 weeks in an academic year
  • New Requirements
    • Up to 19.5 hours per week
    • May work up to 29 hours per week, for no more than 17 weeks in an academic year
    • Time is submitted by employee daily

Lone Star College System

adjunct employment
Adjunct Employment
  • Current Policy (IV.B.1.01) – “May teach up to one-half full time faculty workload in an academic year.” (5 Courses)
  • Updated – “ Not to exceed 9 credit hours in a semester, AND no more than 15 credit hours in an academic year.”
  • Part-Time support staff positions MAY NOT be held concurrently with Adjunct Faculty positions (and vice versa)
  • Requirements of Compliance is Effective January 1, 2014

Lone Star College System

processes for tracking and validating work loads
Processes for Tracking and Validating Work Loads
  • Discussion with DOM’s Monday for input for Technology/Just in Time reports and process for tracking
  • Implement Requirement of Part-Time Support staff – Input hours worked daily
  • One active job assignment only for Part-Time Support staff members for LSCS, at any given time
  • Implement Accountability Requirement of Supervisor -- Validate work hours daily, cannot move hours from one week to the next
  • Implement “Adjunct/Part Time Disclosure” Form and Process

Lone Star College System

tracking example
Tracking example

Lone Star College System

ideas implementations
Ideas/Implementations
  • Student Success Adjunct Assignment
  • 15 Credit Hours limit from September 1 – May 31
  • Tracking Charts

Lone Star College System

slide23
Q & A
  • How will professional development classes for Adjuncts be tracked? -- On a 1:1 basis, and hours of pay will be tracked in the payroll system.
  • What do we do during peak registration periods in allowing part time employees to work over 20 hours? – As long as we do not exceed 17 weeks and 29 hours per week.
  • Would LSCS consider allowing FT faculty to work “triple” overloads to assist with potential adjunct limitations? -- LSCS does not support the use of triple overloads.
  • Will we communicate “rules and regulations” for our part time employees regarding hours worked and additional jobs?– Yes, a formal communication will be provided as well as posted on the web page for all updates during the second week of December.
  • How will “mini-mesters” and late starts be handled for tracking of hours worked? – They will be tracked according to credit hours and the 2.25:1 standard. (Reminder of the maximum loads permitted each semester)

Lone Star College System