Washington D.C. 2019

1. Washington D.C. 2019 Somers Middle School May 15th,16th,17th 2019 (Wed-Fri) Mrs. Klock Mrs. Pepe Mr. Getman

2. TripAdvisor Traveler Rating: Students will enjoy a complimentary buffet breakfast. Our Hotel Holiday Inn Arlington at Ballston 4610 Fairfax Drive Arlington, VA 11103 703-243-9800

3. SAMPLE ITINERARY: DAY 1: Wednesday, May 15 • 5:30 A.M. Students Report to School • Bags will be checked by Chaperones • Students should bring bagged lunch to eat en route • 6:00 A.M. Buses will Depart for Washington D.C. • 12:00 Noon – Approximate Arrival Time in Washington D.C. • Arlington National Cemetery Tour/ • Iwo Jima Memorial • Smithsonian National Museum of African American History • White House Picture Stop • 5:30 Dinner: Carmines: Washington DC • Madame Tussauds Wax Museum • Check into Hotel: Approximately 9:30 P.M.

4. Day Two – Thursday, May 16 - Dress Up Day 6:00 A.M. Wake Up 7:00-8:00 A.M. Breakfast at Hotel 9:00 A.M. Group Photo Capitol Tour Lunch: Capitol Dining Room Holocaust Museum World War II Memorial Jefferson, MLK and FDR Memorials 7:00 Dinner, Bowling, Bocce Ball at Pinstripes 9:30 – Return to Hotel These will be staggered by bus groups….

5. Day Three – Friday, May 17 6:30 A.M. Wake Up 7:00-8:00 A.M. –Breakfast at Hotel 8:15 A.M. – Load Luggage and Depart Hotel Lincoln Memorial Vietnam Memorial Korea Memorial Smithsonian Air and Space Museum Smithsonian American History Museum 12:00 Noon – Lunch at American History Museum 1:00 P.M. – Depart for Home Dinner/Snack en Route Home – Meal Money 7:00-7:30 P.M. - Approximate arrival home

6. CLOTHING (Please supervise your child’s clothing choices) • Boys • School Shirt and Khakis, jeans, cargo pants • Students will be given t-shirts for Day 1 and Day 3 • Zip up sweatshirt or Fleece • SNEAKERS!!! • Dress Up Day – Khaki Slacks, Button Down Shirt/Tie • Girls • School T-Shirts with jeans or leggings • Students will be given t-shirts for Day 1 and Day 3 • Zip up sweatshirt or Fleece • SNEAKERS!!!!! • Dress Up Day - Dresses, Skirts/Blouse, nice pants/blouse • We will be going over this information with students! PLEASE SEND A RAIN COAT OR RAIN PONCHO WITH YOUR CHILD…WE WILL TOUR IN ALL TYPES OF WEATHER!

7. ROOM CARDS***** (NEW POLICY) Room cards will be distributed a different way this year. In the past we have had many problems getting our medication forms and medication for students handed in on time. Thus….We have changed our policy!!!!! Room cards will be distributed by Mrs. Camilli once the medication form and medication have been handed in. Each student will receive his/her individual card. Dates will be set up for you to bring your medication form and medication to school. There will be three (3) different dates for you to choose from. These dates will be March 19, 20, 21. Times will be sent home via email. All medication and forms need to be handed in by these dates. When you bring in the forms/medication you will be given a card for your child. These are specially designated cards with your child’s name printed on in. Only using this card can students form a room group with his/her friends. These are special cards and can not be duplicated or substituted. Rooms will be only be made when the medication forms have been turned in and your child has received a card. Once an entire group has brought in medication will they be able to hand in their cards. However, if you DO NOT turn in the medication form/medication and your child’s friends have formed a room and turn in their cards, there is NO GUARANTEE that your child will be put into the room or on the bus of their choice. DO NOT BE LEFT OUT!!!!

8. All school rules apply while on this trip….Mr. Getman or Trip Coordinators will attend to students with disciplinary issues. • Students are “taped” into their hotel rooms at night. Overnight security guards are provided for your child’s safety. Leaving hotel rooms after being taped in for the night will result in serious consequences. • Chaperones are giving up their personal time to attend this trip – encourage your child to recognize this and thank them periodically. • Students will not be permitted to bring cell phones on this trip. Please help us enforce this important rule. • All chaperones will be carrying “GO PHONES” which students will have access to. Parents will be provided with the phones numbers of all chaperones “GO PHONES”

9. CELL PHONE POLICY AGREEMENT All students and parents must read and sign the “cell phone release” form. We will need you or your child to return this release form to either Mrs. Klock or Mrs. Pepe before they will be allowed to attend the Washington D.C. trip. Forms will be available online. Cell Phone Policy Agreements have been collected. If your child’s is outstanding please hand in ASAP. This form and signatures by both the child and parent are mandatory for attending our trip and no child will be allowed on the bus without a form on file.

10. **Drop Off Procedures for the morning of the trip May 15th 2019** • Check In • Check in will take place at the two entrances on the Fireman’s Field side of SMS • Students with last names A-K will check in near the cafeteria • Students with the last name L-Z will check in at entrance near the auditorium • Parents must come in with their students to check in • We will take attendance at check in • We will verify that the cell phone and behavior contracts are on file for each student at that time • Bag Check • Once students check in, parents may leave (be sure to take cell phones), • Girls will report to the GYM for bag check • Boys will report to the CAFETERIA for bag check • Chaperones will inspect all suitcases and carry on bags • We will remove any items that are prohibited (energy drinks, cell phones, medication, etc.) • Pack all toiletries and snacks in CLEAR PLASTIC BAGS to expedite the check in procedure.

11. Medication Students must have a medical form submitted for this trip! Students that need medication must have their medication brought to school and given to Mrs. Camilli (school nurse) March 19, 20, 21 Medical forms are needed for all medication including, TYLENOL, ADVIL, TUMS, MOTION SICKNESS MEDICATION etc….. Students with medical needs will be traveling on bus with nurses. ANY STUDENT WITH DIETARY NEEDS…please send Mrs. Klock/Mrs. Pepe and email with those dietary restrictions so she can make sure they are in place. mklock@somersschools.org apepe@somersschools.org

13. THIS FORM IS FOR STANDARD MEDICATION THAT OUR NURSES WILL CARRY….Must be signed by your doctor!

14. THIS FORM IS FOR INDIVIDUAL MEDICATION YOUR CHILD WILL NEED…Must be signed by your doctor!!!!!

15. BOTH FORMS MUST BE SIGNED BY YOUR DOCTOR!!!!

16. Medication MUSTS: • All forms/medication due to Mrs. Camilli by March 19, 20, 21 • Medication MUST BE HANDED IN TO THE NURSE DIRECTLY ON DESIGNATED DATES - you will receive your child’s room card at this time! • PARENTS SHOULD NOT FILL OUT THE MEDICATION FORM • Your DOCTOR must write our written orders – “per package” will not be accepted • Medication and doctors’ orders must be handed in together • Medication must be in the original container and only include enough for our trip. • No expired medication • If the Health Office has forms on medication on file (that were handed in back in Sept) please DO NOT send new forms

17. TWINS POLICY There is a 20% discount for and twins or 2 siblings attending this trip. Names have been sent to Brightsparks billing department for receipt of this discount. You should see this reflected in your last payment or will be receiving a credit from the company. Please let Mrs. Klock know if you do not receive this credit within a month.

18. We are looking forward to a great trip!!!! QUESTIONS??????