Benefits of Project Management Discipline Applied to Your Work Scott Kaeppel Owner, Kaeppel Consulting
Benefits Of PM DisciplineAt Work First we must define what we mean by “work”? What do you do for work? Or 2) What do you work on? Do you think Project Management Discipline will help you with your work?
What Is A Discipline Second, we need to know what is discipline? Webster’s Definition: 1: punishment 2: instruction 3: a field of study 4: training that corrects, molds, or perfects the mental faculties or moral character a : control gained by enforcing obedience or order b : orderly or prescribed conduct or pattern of behavior c : self-control 6 : a rule or system of rules governing conduct or activity Which ones applies to project management?
What Is A PM Discipline PM discipline is more familiar than we think. How many people live by a schedule? How many people manage their spending? PM disciplines are applied everyday
PM Discipline Nine management areas form the discipline. • Time management • Cost management • Quality management • Scope management • Human resource management • Communications management • Risk management • Integration management • Procurement management How do you apply these outside of professional project management? Can you use more of these when you work?
Benefits of PM DisciplineAt Work Third we Recognize the benefits. Time management . . . . . . . . Cost management . . . . . . . . Quality management . . . . . . . Scope management . . . . . . . . Human resource management. . Communications management. . Risk management . . . . . . . . . Integration management . . . . . Procurement management. . . . Time back to do more or rest Money to do other things Satisfaction in your work You get what you want A well performing team Happy stakeholders Less issues to deal with Controlled work Quality purchases Are you interested now in Project Management Discipline?
How To Apply This The benefits are easily obtained through practice. Time management . . . . . . . . Cost management . . . . . . . . Quality management . . . . . . . Scope management . . . . . . . . Human resource management. . Communications management. . Risk management . . . . . . . . . Integration management . . . . . Procurement management. . . . Lets pick four to help you at work. These are commonly referred to as the project constraints.
The Project Constraints The Quality of your work is dependent on three factors. Quality = Defects + Expected Scope + Value Discipline helps you achieve your goals.
Scope Management Scope is what you are delivering. Understanding who it is for is critical. • Collect Requirements - Understand Customer • Define Scope - What is in and out • Create WBS - What is your task list • Verify Scope - With the customer • Control Scope - Avoid scope creep The key to successful work using Scope Management is FOCUS
Time Management A common failure in a project is under estimating time for tasks then schedules are not met. • Define Activities (WBS) - “Tasks” to complete • Sequence Activities - “Steps” in order • Estimate Activity Resources - What is needed • Estimate Activity Durations - How long • Develop Schedule - Often the “Plan” • Control Schedule - Keep track Time Management keys are manageable size tasks, critical path and milestones.
Cost Management The better the estimates the easier to manage. • Estimate Costs - Determining what it will cost • Determine Budget - “Cost performance baseline” • Control Costs - “Monitor and Accounting” How well do you do with managing costs to the original baseline budget?
Quality Management There are two main aspects to quality; one is project quality, and two is deliverable quality. • Plan Quality - Sets expectations • Perform Quality Assurance - Following Q - process • Perform Quality Control - Inspecting deliverables Quality = Defects + Expected Scope + Value
Next Steps Practice makes perfect... The rest of the story is your journey.
Questions What questions do you have?