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Welcome Registration Staff In-service. Information. UAMS considered a black hole. Centralization of Referring Physician Information. Synchronized Centralized Accurate Accessible 3,657 updates made to PROU in 2009. Referring/Primary Care Physicians.

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UAMS considered a black hole

centralization of referring physician information
Centralization of Referring Physician Information
  • Synchronized
  • Centralized
  • Accurate
  • Accessible

3,657updates made to PROU in 2009

referring primary care physicians

Referring/Primary Care Physicians

Medipac/Registration Workstation Requirements

pcp id field
PCP ID Field

Why is it important?

Medicaid/Insurance Providers

will not pay

if missing or incorrect

referring id field
Referring ID Field

Why is it important?

Needed for

proper patient

follow-up treatment

chartscript transcription system logician fax tool
ChartScript Transcription System/Logician Fax Tool


for patient notes

to fax to

Referring and PCP

capturing the pcp referring physician
Capturing the PCP/Referring Physician

Ask the following:

  • Who is your family doctor (PCP) - the one you see when you have a cold or the flu?
  • Is there a physician who sent you to our hospital that needs to receive follow-up information?
adding the pcp physician
Adding the PCP physician

If there is no referral on file when adding a PCP physician on Medicaid patients, you must make a note in the CPI comments field for the billing office.

professional master list
Professional Master List
  • Use #52334, as a temporary entry
  • Put a comment in the patient’s account with the physician’s name

What if a physician is missing?

Step 1:

professional master update form
Professional Master Update Form

Fill out the Professional Master Update Form


Step 2:

professional master update form cont
Professional Master Update Form cont.

Step 3:

  • Physician Relations will update the patient record
  • If not updated within 24 business hours, email [email protected]
Offers Referring Physicians Access to UAMS Medical Records via the Internet
  • 1,894 Referring Physicians enrolled
  • 1,142 Staff enrolled
  • 68,656 Patients enrolled
granting physician access
Granting Physician Access
  • Change the MDOK field to (Y)
  • The patient or their legal representative signs the Authorization form
  • Updated daily by system download
  • UAMS Physicians automatically have access; therefore a form is not required on UAMS physicians
denial of physician access
Denial of Physician Access
  • Change the MDOK field to (N)
  • Patient completes:

Denial section of the form

printing authorization form in registration workstation with auto print
Printing Authorization Form in Registration Workstation with Auto-Print
  • Check the Print MD OK Form

box when checking the Print

Profile/Labels box

  • Two copies of the form will print
printing authorization form in registration workstation manually
Printing Authorization Form in Registration Workstation Manually

Enter #1064

and the

number of copies (2)

md link patient authorization form
MD-Link Patient Authorization Form

***Form must be on file for all patients***

  • Two forms print from Optio

and are signed by patient

  • Scan form to the Authorization Folder
  • Patient receives other signed copy
patient authorization form cont
Patient Authorization Form cont.

***Form must be on file for all patients***

  • Yes or No flag will pull forward if form previously completed
  • Print form on patients:

- Who have not completed a form

- Who have a change in their physician

Thank You

Please remember the PCP and the Referring Physicians

Our Success at UAMS depends upon your help!