1 / 24

A& M Libraries Voyager Training Basic Cataloging February 21, 2007

A& M Libraries Voyager Training Basic Cataloging February 21, 2007. Janet H. Ahrberg Oklahoma State University Library. Topics. Using and Creating Templates Creating Local Authority Records Setting Voyager and Connexion for Unicode

brynne-vang
Download Presentation

A& M Libraries Voyager Training Basic Cataloging February 21, 2007

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. A& M LibrariesVoyager TrainingBasic CatalogingFebruary 21, 2007 Janet H. Ahrberg Oklahoma State University Library

  2. Topics • Using and Creating Templates • Creating Local Authority Records • Setting Voyager and Connexion for Unicode • Modification of Connexion Setting for Deletion of Extra 035 field in Voyager

  3. Why Create Additional Templates? • Use for special projects that OCLC records are not created. Also create templates that are incorporated into the daily cataloging workflow • More Efficient and Accurate Cataloging Saves time and keystrokes and less errors when keying in repetitive data

  4. Bibliographic Record Template of a local bib. record for a special project

  5. MFHD Example MFHD used for adding the electronic copy of National Academy Press titles

  6. Creating a Template Go To: FileTemplateNewCreate a New Record (select type from box)

  7. Holdings Template

  8. MFHD Created from a Template Go to: FILESave AsGive the file a nameSave to Voyager/Catalog/Template

  9. 1. Go to: OptionsPreferences--> Folders/Files. Click on the Template type. 2. Click on VoyagerCatalog Template. Double click the selected template to upload Uploading the Template

  10. Creating Local Authority Records Using the Create Auth. Command • Helps provide local bibliographic control • Names Create local personal name authorities primarily for OSU Thesis • Series Create local series authorities for ones that may be problematic, questionable, not enough information.

  11. Creating a Name Authority for a Thesis Save Bib. Record to bring up the Authority Validation Screen

  12. Authority Validation Screen No Authority Record Click on “Create auth” to make a local authority from the bibliographic record

  13. Local name authority record

  14. Local Series Authority Record

  15. Setting Connexion and Voyager for Unicode • Unicode is a single character set that incorporates all of the different alphabets into one • In the new version of Voyager, the incorporation of the Unicode format will now allow the use of the unicode character sets and display of non-Latin characters • Settings in both Voyager (to read the characters correctly) and Connexion (to export the characters correctly) must be set

  16. OCLC Record Displaying the 245 Field Title in the Original Language

  17. Voyager MARC Record Coding of 245 field is different. The original foreign language title drops to an 880 field. Note: The Voyager Tag Tables also had to be modified to include the 880 tag so that the original language could display in the records.

  18. OPAC DISPLAY The Original Foreign Language Title Now Appears at the Bottom of the Record

  19. Setting Voyager for Unicode Go to: Options PreferencesMapping tab. The first drop-down menu (Expected Character Set of Imported Records, Local Import) should be: MARC21 UTF-8

  20. Setting Connexion for Unicode In Connexion, on the menu bar choose ToolsOptionsExport Tab. At the bottom of the screen, by “Choose an export format,” change The setting to: Unicode.

  21. Unicode Compliance Font • To correctly display all of the information in the new version of Voyager, use a UNICODE compliant font: Microsoft Arial Unicode font

  22. Setting Voyager Font to Read Non-Latin Scripts SettiFo Go to: OptionsPreferencesColors/Fonts, choose the font: Arial Unicode MS

  23. Modification of Connexion Setting for Deletion of Extra 035 field in Voyager for Individual Records • Problem: Imported OCLC records were coming into Voyager with two 035 fields (OCLC control number) • Why: OCLC changed how it added the OCLC control number to exported records • Solution: Change Connexion Settings So It Deletes the Extra 035 field • OK to delete since Voyager creates an OCLC number from the control fields for each record imported • For batchloaded bib. records, use the prebulking process before loading the records to strip the 035. Note: OSU has not tested

  24. Change Connexion Settings So It Deletes the Extra 035 field In Connexion open, choose “Tools” from the pull-down menu, and select “Options” Choose the “Export” tab. At the bottom, to the right of the third green arrow, click the “Field Export Options” button.Under “Fields to Delete, Bibliographic Records,” type: 035 This will delete the 035 field added by OCLC, while Voyager will continue to generate the standard 035 field

More Related