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Project Opal. Digital Asset Management. Outline. What is digital asset management? Timeline of NMA’s development / research into digital asset management Experience Where to from here? Discussion. What is digital asset management?. About 10 years old

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project opal

Project Opal

Digital Asset Management

  • What is digital asset management?
  • Timeline of NMA’s development / research into digital asset management
  • Experience
  • Where to from here?
  • Discussion
what is digital asset management
What is digital asset management?
  • About 10 years old
  • Data management solution for digital resources
  • Can vary in format
  • Are costly to create and manage, but are high in value to the organisation
  • Differ in metadata, organisational structure and workflows
  • Requires metadata to be successful
dam benefits
DAM Benefits
  • Improved workflows
  • Consolidation of assets for discoverability, management and preservation
  • Version control
  • Rights Management
nma timeline 2004
NMA Timeline 2004
  • Developed media asset record creation in the Catalogue Module
  • Te Papa visit and discussion of model, NMA system not yet live
  • Meeting with KE in August to outline digital asset management as a priority
  • October – NMA hosts a digital collections forum
timeline 2005
Timeline 2005

March – Melbourne Meeting, preparation of a discussion document and experience using developed solution

  • KE model document
  • Te Papa model document
  • October - Digital Asset workflow consultant reviews NMA environment
  • November – MCN conference and discussions with North American institutions
what do we want nma objectives
What do we want? NMA objectives
  • Physical and digital collections
    • Best creation, management, preservation and access practices
    • Single point of management and access to digital corporate resources
    • Adherence to acquisition, use, disposal and preservation criteria
    • Common data standards for description & classification
    • Physical and electronic security
    • Recoverable and transferable
what do we want
What do we want?
  • Management of physical and digital collection items needs to be conducted in a consolidated and consistent manner
  • Maximise limited staffing and budget resources
  • Information created about one item or related items that exist in different formats needs to be together and discoverable
wdww part 3
WDWW – part 3
  • Minimal integration, systems and technical environments, or effective integration to ensure minimal confusion for staff for which system to use to record or find a piece of information
  • Minimum system and record duplication
  • Maximum automation
  • Clear business processes
business process
Business process
  • Request / project / BAU - trigger
  • Tracking, job number
  • Digitisation
  • Ingestion
  • Documentation
  • Rights Management
  • Relationships
  • Delivery
  • Use History / Reporting
  • Rights Management
  • Preservation
  • Disposal
  • Cultural
  • Organisational
  • Information management
  • Use and management
  • Technological

Today’s digital asset may become tomorrow’s national historic collection item…

  • NMA specific customisation
  • KE EMu community development
  • Purchase another system and integrate
  • Purchase another system with physical and digital collection information management capabilities
digital asset management in the catalogue module
Digital Asset Management in the Catalogue Module
  • Legacy Systems
  • Hierarchical catalogue is powerful
  • Were able to connect images with objects and show relationship
  • Can use all the other modules for management, ie add images to an exhibition list
  • Reporting is easier
  • Data integrity and loss of synchronisation between records through the inheritance method
  • Cannot link object and media asset records retrospectively
  • Completely manual and labour intensive for format information
  • Dependent on master record (either collection or digital) existing