RECORDS your fact file for getting recognised
CLASSIFICATION OF RECORDS • Long Term Records • Short Term Records • End Term Records
LONG TERM RECORDS • Chapter Affiliation Certificate • Charter Certificate • List of Charter Members • Membership Application Forms • Chapter Publication • Decision Book • Visitors Book
LONG TERM RECORDS • Memorandum of Association • Constitution • Awards, Scrap Book, Cassettes,CDs • Year-wise list of Office Bearers • Register of Chapter property • Membership Register, Project reports etc
SHORT TERM RECORDS • Minutes File • Circular File • Zone/JCI INDIA Communications • Project Communications(In&Out) • Project Reports • Chapter Balance Sheet • Award Entry Forms
END TERM RECORDS • Banners , Posters etc • Routine Communications (in & out) • Monthly Reporting Format (MRF) • LOM Activity Profiles (LAP) • Registration slips • Activity Photographs • Appreciation letters etc.
WHAT RECORDS TO MAINTAIN • Meeting Record • Project Record • Record of External Communications • Record of the Internal Communications • Administrative Records
MAINTAINING RECORDS • Filing • Photostating/Scanning • Register Maintenance/Computer files • CDs & Films • Cassettes ,Tapes etc
Why ? • What ? • When ? • Whom ?
Reporting - Why : • To provide information of your work. • To make aware NHQ & Zone Officers and about your work / contribution. • To get recognized. • ZP / ZVP / ZD - Mgmt & Other Officer can maintain file which is referred during Award Judging at Zone Level. • ZP can evaluate your activity and provide ZPRP during the year.
MONTHLY REPORTS • M R F (Monthly Reporting Format) • L A P (LOM Activity Profile- Date Wise Brief report) • SUPPORTING EVIDENCE (Photographs, Paper cuttings, Participation Certificates, Receipts, Agenda, Minutes, Copy of Communications)
MRF Sample image E MRF should be mailed to email@example.com
LOM ACTIVITY PROFILE Sample image
JUNIOR CHAMBER INTERNATIONAL (Chapter Name) ZONE - __________, REGION- _______ EVP AREA- _____ LOM ACTIVITY PROFILE – MONTH – _______YEAR - _______(JC / JCRT. / JR.JC. )_ Continued on Page (2)…
Page (2) JUNIOR CHAMBER INTERNATIONAL (Chapter Name) ZONE - __________, REGION- _______ EVP AREA- _____ LOM ACTIVITY PROFILE – MONTH – _______YEAR - _______(JC / JCRT. / JR.JC. )_ • ______________________ ___________________ • Signature of LOM President Name of LOM President • Send Original to National H.Q., JCI India. • 1st Copy to ZP-Current Year ; 2nd Copy to Assigned ZVP ; 3rd copy to Zone Director- Management • Also send - • LAP to : ZD–Training, ZD – Programme, ZD - Business , ZD-Jcrt. , ZD-Jr.Jc. for related projects ; • Editor- Zone Bulletin – with write up & original photograph of important (2 to 3) projects. • Also send special reporting to National Directors for their information.
Sample image Please mail your challenge report to firstname.lastname@example.org email@example.com
SEND YOUR REPORTS Before 10th of Every Subsequent Month
National Head Quarters National Head Quarters JCI INDIA Ami Kalash, 2nd Floor, Ami Complex I.C. Colony Road, Borivali West, Mumbai – 400 103 WITH TWO OR THREE GOOD ORIGINAL ACTION PHOTOS SOFT COPY FOR CHALLENGE to firstname.lastname@example.org
TO THE CONCERNED DIRECTORS Training Program – National Program Growth & Development Business Jct. Wing JJ Wing Zone Editor - ( WITH ORIGINAL PHOTOS) • both at Zone & National Level
LEVELS OF RECOGNITIONS • AWARDS AT CHAPTER LEVEL • AWARDS AT ZONE LEVEL • AWARDS AT JCI INDIA LEVEL • AWARDS AT JCI AREA B LEVEL (ASPAC) • AWARDS AT JCI LEVEL ( WORLD CONGRESS)
AWARDSAT LOM LEVEL • Monthly Awards • Quarterly Awards • Yearly Awards • President’s Awards For Excellence
AWARDS AT ZONE LEVELAward Year : 1 st October 2012 to 30 th September 2013 • Group 1-Awards For Individuals • Group II-Awards For LOM’s • Zone President’s Awards For Excellence • Conference Awards
AWARDS AT ZONE LEVEL GUIDELINES FOR SUBMITTING ZONE AWARDS ELIGIBILITY : • An Active LOM, Registered at the Zone Conference, • An active member of an active LOM for category I awards • No pending financial issues with JCI • No Zone Officers/NGB member • No Individual who has won the same award in past • No past/President Zone Officer-NGB Member, IPP & LOM President for Group I-1 award.
AWARDS AT ZONE LEVEL A LOM • can bid for only one entry for each Award. • cannot submit an entry on the same project/ program for more than one Award. • cannot submit an entry of the same individual for more than one Award.
AWARDSAT JCI INDIA LEVELAward Year : 1 st October 2012 to 30 th September 2013 • Group I Awards For Individuals • Group II Awards For LOMs • Group III Awards For Zone Officers • Group IV Awards For National Officers • Group V Convention Awards
GROUP I-AWARDS FOR INDIVIDUALS • I-I O/s Jaycee Award of the Zone/JCI India • I-2 O/s LOM President Award of the Zone/JCI India • I-3 O/s Jayceerette Award of the Zone/JCI India • I-4 O/s Junior Jaycee Award of the Zone/JCI India • I-5 O/s New Jaycee Award of the Zone/JCI India • I-6 O/s LOM Officer Award of the Zone/JCI India • I-7 O/s HGF/JFM Award of the Zone/JCI India • I-8 O/s JFP/JFF/Senator Award of JCI India • I-9 - Ravi Puraskar – O/s trainer of JCI India • I-10 – LOKESH PERGADE – O/s Loyal member of JCI India
GROUP II- AWARDS FOR LOMs II -1 O/s LOM Award of the Zone/JCI India II -2 O/s New LOM Award of the Zone/JCI India II -3 O/s Jayceerette Wing Award of the Zone/JCI India II -4 O/s JuniorJaycee Wing Award of the Zone/JCI India II -5 O/s LOM Bulletin Award of the Zone/JCI India II -6 O/s Jaycee Week Award of the Zone/JCI India II -7 O/s National Program Award of the Zone/JCI India II -8 O/s I.D. Program Award of the Zone/JCI India
GROUP II- AWARDS FOR LOMs II -9 O/s Member Ship Development Program Award of the Zone/JCI India II -10 O/s Public Relation Program Award of the Zone/JCI India II -11 O/s Community Development Program Award of the Zone/JCI India II -12 O/s Business Area Program Award of the Zone/JCI India II -13 O/s UN MDG program Award of the Zone/JCI India II-14 O/s Special project award of Zone/JCI India II-15 O/s Project carried out by a Jayceerette Wing Award of JCI India ** II -16 O/s Project carried out by a Junior Jaycee Wing Award of JCI India ** II-17 O/s Permanent Project ( adoption of one school) by LOM Award of JCI India ** ** Awards given only at National Level
GROUP III – AWARDS FOR ZONE OFFICERS • III-1 O/s Zone President award of JCI India ** • III-2 O/s Zone Vice President award of JCI India • III-3 O/s Zone officer award of JCI India ** No scrap book is required. National committee will decide the winners taking to all the areas of accomplishment
Group IV – Awards for National Officers • IV-1 – O/s Executive Vice President award of JCI India ** • IV-2 O/s National officer award of JCI India ** ** No scrap book is required. National committee will decide the winners taking to all the areas of accomplishment
GROUP V- CONVENTION AWARDS • V-1 O/s Jaycee Speaker of JCI India • V-2 O/s Jayceerette Speaker of JCI India • V-2 O/s JuniorJaycee Speaker of JCI India These awards are given to the winners of the respective contests held at NATCON
AWARD ENTRY FORM • AWARD ENTRY FORM FOR INDIVIDUALS • AWARD ENTRY FORM FOR LOMS
METHODS OF SUBMITTING AN AWARD ENTRY • Send Award entry forms to the Zone Conference Director so as to reach him 3 days prior to the opening of the Zone Conference by Registered AD Post or by Registered Speed Post. • Entry form should be signed either by the President or by the Secretary • Copy of the registration receipt should be attached with the Entry form • Send one copy of the award entry form to NHQ on the same day • Keep 2 sets of entry forms with you for bidding JCI India awards • Use the prescribed format only
The Entry forms will be rejected if, • the LOM is not an active LOM • it is not completed in prescribed format • it is hand written • it is done in languages other than English or Hindi • has annexure • it does not reach on deadline • it is posted to NHQ late • it is not sent by Registered AD or Registered. Speed Post • LOM does not register in the Zone Conference • Nominee’s signature is required in Individual award.
AWARD ENTRY FORM Should Reach Zone Conference Director 3 Days Prior to the opening of the Conference
SCRAP BOOK An Album of Activity Substantiating the facts mentioned in the Award Entry Form
SCRAP BOOKEntry Form • Award entry form only in English or Hindi • Give complete out line about the Project/Program • Give the required details • Copy of registration of Zoncon/Natcon
Scrap Book Scrap book is a note book or Album Out side dimension 11” x 14”