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Guidelines for Proper Quotation Format in Writing

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This guide outlines essential rules for quoting individuals correctly in written communication. Always introduce a person by their full name and title on first reference, and use only the last name subsequently. Quotes must be presented in separate paragraphs, with "said" positioned after the person's name. The examples illustrate improper quote structures, emphasizing the need for clarity and background context. Adhering to these guidelines improves the professionalism and comprehensibility of your writing.

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Guidelines for Proper Quotation Format in Writing

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  1. Quotes

  2. Rules Said is the only word to be used when quoting a person Quotes must be in separate paragraphs Each person must have a title on first reference. Ex. Principal, senior, teacher, adviser, quote On first reference the use the person’s full names On second reference use only the person’s last names Said always goes after the name.

  3. What is wrong with the quote? 1. “Oh, Mrs. Harris? She is a crazy and she’s never home, so we just take care of Frankie,” Said Mrs. Thimblenod. 2. “Well, he was very tall and lanky, and wearing all black. Black slacks, shoes and shirt. He was even wearing a ski mask!” said she.

  4. Answers 1. “Oh, Mrs. Harris? She is a crazy and she’s never home, so we just take care of Frankie,” Dora Thimblenod said. • “Well, he was very tall and lanky, and wearing all black. Black slacks, shoes and shirt. He was even wearing a ski mask,” Thimblenod said. • (Please note. This quote would be better used as background information, not as a direct quotation.)

  5. What is wrong with the quote? “I’m going to press charges in whatever way I can because that was my prized rose garden,” Schwartze said. “If she’s going to press charges on me for running over her dead rose garden then so be it,” McDoogel said.

  6. Answers “I’m going to press charges in whatever way I can because that was my prized rose garden,” Schwartze said. A transition is needed between these two quotes. The transition should be background information. “If she’s going to press charges on me for running over her dead rose garden then so be it,” McDoogel said.

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