How SunTec India's Invoice Validation Services Increased Efficiency by 45%?

1. Learn How SunTec India Achieved45%Faster Invoice Processingfor a Leading Logistics Company WithInvoice Data Validation Services

2. The Client A leading logistics software solutions company providing international trade system solutions to businesses, including freight forwarders, shipping agents, helping them maintain regulatory compliance, and optimize global trade operations.

3. The Requirements The client reached out to us with the following tasks: Exception handling with a human-in-the-loop approach for invoices flagged by their automated AP system. Real-time invoice validation against original documentation to maintain precision across diverse linguistic and formatting requirements. Handling sensitive financial data in compliance with international trade regulations and data security protocols. Delivering faster invoice turnaround time through strategic shift management to accommodate demanding processing volumes and critical deadlines. Delivering consistent quality standards for high-volume monthly invoice processing across multiple client systems with unique operational protocols.

4. Project Challenges Throughout the project, we had to focus on maintaining compliance and accuracy while: Managing high variability in invoice formats with inconsistent layouts, fields, and data structures. Processing poor-quality scanned copies and handwritten invoices with unclear details. Handling multilingual invoices with regional language variations and localized trade terms. Correcting error-prone OCR outputs in critical fields like decimals, tax codes, and currency codes. Managing volume surges during end-of-month and holiday cycles while maintaining data security standards.

5. Our Solution We assigned a team of 5 full-time specialists with 4 part-time resources for peak periods, headed by a dedicated project manager. AP Exception Handling: We reviewed and corrected every invoice flagged by the AP system in accordance with template-specific SOPs. Quality Validation: We used double-key entry methods for high-risk fields with senior reviewer escalation for accuracy confirmation. High-Risk Field Assurance: We cross-checked critical data fields against client master data to prevent compliance errors. Security Compliance: We operated exclusively in client-hosted environments, adhering to ISO 27001-certified protocols and utilizing VPN-secured connections.

6. Project Outcomes Secured a long-term three-year partnership with the client for financial data processing services. Expedited cash flow with 45% improved turnaround times Processed 10,000+ invoices monthly with zero downtime Eliminated billing disputes through 99.95%+ accuracy Reduced operational costs by 40% through flexible resource allocation

7. Looking to Streamline Your AP Operations With Exception Handling and Invoice Data Validation Services? Contact us at info@suntecindia.com to learn more about our invoice processing services. Read the full case study here. Website https://www.suntecindia.com Address USA: 1968 S. Coast Hwy #499, Laguna Beach CA 92651 UK: 86-90 Paul Street, London, EC2A 4NE Phone Number +15852830055 & +442035142601