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Funding Opportunity Announcement (FOA) PS11-1103 STD/HIV Prevention Training Centers. October 20, 2010. National Center for HIV/AIDS, Viral Hepatitis, STD & TB Prevention. Joint FOA from the Division of STD Prevention and the Division of HIV /AIDS Prevention. Webcast Presenters.

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funding opportunity announcement foa ps11 1103 std hiv prevention training centers
Funding Opportunity Announcement (FOA)PS11-1103 STD/HIV Prevention Training Centers

October 20, 2010

National Center for HIV/AIDS, Viral Hepatitis, STD & TB Prevention

Joint FOA from the Division of STD Prevention and the Division of HIV /AIDS Prevention

webcast presenters
Webcast Presenters

Rashad Burgess, Branch Chief, Capacity Building Branch (DHAP)

Kevin O’Connor, Branch Chief, Program and Training Branch (DSTDP)

Rheta Barnes, Chief, Training Unit (DSTDP)

Project Officers and Technical Monitors

Blanche Collins (DSTDP)

Anthony Hall (DSTDP)

LaShaun Polk (DHAP)

Susan Shewmaker (DHAP)

David Whittier (DHAP)

Duane Wilmot (DSTDP)

Angie Tuttle, Grants Management Officer, PGO

webcast overview
Webcast Overview
  • PTC and FOA purpose
  • Funding
  • Important dates
  • General awardee activities
  • Part-specific overviews (I, II, III, IV)
  • PGO Technical Assistance Pre-application guidance
purpose of ptcs
To provide high-quality curriculum development, training and training assistance for the diagnosis, treatment and prevention of STDs and HIV for health care professionals and prevention specialists across the United States.Purpose of PTCs
targets of ptc training
Health care and prevention professionals who:

Serve populations disproportionately at risk for or affected by STDs and HIV associated complications

Work in settings accessed by population groups at disproportionate risk for STD/HIV

Targets of PTC Training
measurable outcomes
Measurable Outcomes

Focus on the education and training activities that increase STD and HIV knowledge, skills, and practices of health professionals in areas that support the attainment of, one or more of the NCHHSTP performance goals

ptc structure
PTC Structure
  • Partnership between:
    • An organization that can bring state-of-the-art research findings to development of STD/HIV prevention education and training (e.g., academic institution)


    • An organization that can deliver resulting STD/HIV prevention education and training (e.g., state or local public health department)
  • Staffed by health professionals with demonstrated expertise in STD/HIV prevention training
ptc overview
4-8 centers will be funded to provide training in STD clinical and laboratory services, HIV prevention in care, and possibly HIV biomedical prevention interventions

2-4 centers will be funded to provide training in behavioral interventions and STD/HIV program support

2-4 centers will be funded to provide training in STD/HIV partner services and STD/HIV program support

One center will be funded in conjunction with a Part I, II or III to provide coordination and support for the NNPTC and nationally focused training activities, initiatives and projects

PTC Overview
eligible applicants
Non-profit organizations with 501(c)(3) status

For-profit organizations




Faith-based organizations

Community-based organizations

State and local governments or their bona fide agents

Tribally designated organizations

Federally recognized American Indian, Alaska Native or Native Hawaiian

American Indian/Alaska native

Alaska Native health corporations

Urban Indian health organizations

Tribal epidemiology centers

Eligible Applicants
proof of eligibility
Submission of a complete and responsive application via

A valid IRS determination letter verifying a current 501(c)(3) tax-exempt status, if a non-profit organization

Letter of support and collaboration from state and local health department on the health department’s letterhead and be signed by the state STD/AIDS Director or director coordinator of STD and HIV/AIDS prevention program

Letter of support and collaboration from university on the University’s letterhead signed by the designated official

Proof of Eligibility
notes for applicants
Applications should include:

Table of contents(see FOA appendix D for format)

Cover letter outlining for which part agency is applying

May apply for all Parts (Part I-IV); cannot apply for Part IV alone must have applied for Parts I, II, or III to apply for Part IV


Project narrative

Notes for Applicants
project narrative part i ii iii
Project Narrative (Part I,II, & III)

Must submit separate project narrative for each Part applicant is seeking funding

  • Organizational and training capacity
  • Training program plan
  • Collaboration plan
  • Evaluation plan
  • Budget and budget justification
project narrative part iv
Project Narrative: Part IV
  • Organizational and Personnel Capacity
  • Program Plan
  • Budget and justification, and staffing breakdown
important dates
Letter Of Intent (LOI)

November 1, 2010

Application Due

December 1, 2010

FOA Award Date

April 1, 2011

Important Dates


Three year project period

ps 11 1103 awards and approximate fiscal year funding
Approximately $9.8 million will be made available for the following categorical funding:PS 11-1103 Awards and Approximate Fiscal Year Funding

Part I:

    • 4-8 awards
    • $4.2 million
    • Average award $710,000

Part II:

    • 2-4 awards
    • $3.2 million
    • Average award $1 million
  • Part III:
    • 2-4 awards
    • $1.8 million
    • Average award $614,000
  • Part IV:
    • 1 award
    • $70,000
funding determinations
Objective review panel

CDC’s funding preferences

The balance of funded applicants serving organizations targeting vulnerable and underserved high-risk and/or racial/ethnic minority populations based on the burden of infection

The geographic balance of funded applicants based on the burden of infection within jurisdictions, as measured by HIV/AIDS/STD reporting

Funding Determinations
general awardee activities
General Awardee Activities
  • Administration/Managerial Capacity
  • NNPTC Participation
  • Key Organizational Collaborations
  • Training Program
  • Continuing Education and Course Management
  • Evaluation Plan
training program needs assessment
Training Program: Needs Assessment
  • Description of proposed plans and mechanisms for updating needs assessment throughout the project period
  • Include the processes the applicant will use to periodically solicit and review input from their advisory committee and other key stakeholders
training program plan
Training Program Plan
  • General Program Objectives
  • General Training Marketing Plan
training program methods
Training Program: Methods

Level I

Didactic presentations, introductory courses, updates

Level II

Interactive, skills-building training

Level III

Hands-on clinical training

Level IV

Educational clinical consultation

Level V

Training assistance

training program advisory committee
Establish and maintain to ensure that regional training activities are responsive to needs of coverage area

Provide key input in needs assessment, annual training plans, and training content and activities

Letter of agreement for each committee member

Plan for regularly soliciting training needs input from committee

Training Program: Advisory Committee
collaboration plan
Collaboration Plan

Collaborate with

  • CDC and other PTCs to support and maintain the NNPTC
  • Other PTCs and other STD/HIV training and service delivery programs and stakeholders in the U.S. coverage area
evaluation plan
Evaluation Plan

Participate in and conduct ad hoc and on-going evaluation of all courses

  • Determine and measure short-term and medium-term outcomes of training
  • Utilize program evaluation data to provide continuous quality improvement of the PTC
  • Access to an evaluation specialist
part i presenters
Part I Presenters

Susan Shewmaker

Blanche Collins

Anthony Hall

Part I PTC

part i structure
Part I Structure
  • Four to eight centers will be funded to develop and deliver:
    • STD clinical and laboratory services training
    • HIV prevention in care training
  • Part I training must be responsive to changes in STD/HIV
    • Morbidity
    • Prevention (including HIV biomedical prevention interventions)
    • Detection
    • Treatment
    • Delivery of care
    • Training needs
  • Target audience is practicing health care providers in public and private sectors

Part I PTC

part i structure29
Part I Structure

Regional coverage areas:

  • Determined by CDC in consultation with funded centers prior to award date
  • Expected to comprise between 4 and 12 states/territories

Part I PTC

organizational and training capacity
Organizational and Training Capacity

Training experience and capabilities

  • STD clinical and laboratory skills
  • HIV prevention in care

Part I PTC

organizational training and capacity
Organizational Training and Capacity

Model STD clinic training site(s) - criteria for clinic operations in CDC Program Operations Guidelines for STD Prevention (POG):

  • Accessibility
  • Range of services
  • Clinic environment
  • Registration process
  • Clinic flow
  • Medical records
  • Clinic management structure
  • Clinic manuals
  • Clinician roles and performance standards
  • Standard precautions
  • Emergency procedures
  • Stat laboratory management structure
  • Laboratory biosafety level criteria
  • Laboratory practice and techniques
  • Disease intervention specialist services in medical facilities
  • Quality assurance procedures
  • Reporting

Part I PTC

training program plan32
Training Program Plan
  • Regional sample training plan for respective HHS regions from 7/1/2011-3/31/2012
    • Based on existing training capabilities
    • Adequately addresses training needs identified in needs assessment
    • Reflects adequate level of effort and resources
  • Responsive to changes in primary health care delivery

Part I PTC

training program plan33
Training Program Plan

The sample plan should include a minimum of:

  • Five STD Intensive courses
  • Two STD Laboratory and Microscopy Methods courses,
  • Three STD Update for Clinicians courses
  • Three presentations of the ASI curriculum in its entirety (modules 1-4) to the same participants (using flexible approaches over time or in single long presentations),
  • One ASI TOT
  • One overview of ASI
  • Four presentations of single ASI module (1,2,3, or 4) as determined by individual audience needs

Part I PTC

  • To ensure national Part I curricula
    • Incorporate evidence-based content
    • Congruent with most recent CDC guidelines
    • Support CDC policies, programs and initiatives
    • Revisions incorporate lessons learned from previous cycles
  • To develop innovative national training activities using new and emerging training technologies, methods and modalities
  • To design curriculum, evaluation tools and activities

Part I PTC

  • Assess and meet clinical training needs of health professionals in coverage area
  • Provide information to Part IV PTC to ensure NNPTC website maintenance, marketing and continuing education activities are performed efficiently and effectively
  • Develop and implement national
    • Clinical training plan
    • Part I marketing plan
  • Establish standards for development and evaluation of eLearning and technology-based training activities

Part I PTC

part ii presenter
Part II Presenter

David Whittier


part ii structure
Part II Structure
  • Two to four Part II Centers
  • Behavioral interventions training
  • STD/HIV program support


training program plan39
Training Program Plan
  • US national training program
  • Initial plan
  • Post award plan


training program
Training Program

Part II PTCs will provide US national trainings as will be determined, making use of the initial and national training plans, in the post-award cooperative agreement process in collaboration between the grantee and CDC based on defined training need and final award amount


training program assessment
Training ProgramAssessment
  • Registration and course evaluation data
  • National assessment elements


  • Collaboration Elements


part iii presenters
Part III Presenters

LaShaun Polk

Duane Wilmot


part iii structure
Part III Structure
  • Two to Four Centers to be funded with geographic coverage to be determined by location and number of Centers funded
  • Coverage areas to be determined by CDC in consultation with the funded centers prior to the award date
  • Criteria for assignment area will include current STD/HIV morbidity, population, travel costs


training program needs assessment46
Training Program: Needs Assessment

A comprehensive description of the STD/HIV

  • Morbidity
  • Partner services
  • STD/HIV state/local programs in the geographic quadrant


training program needs assessment47
Training Program: Needs Assessment

A description of the

  • STD/HIV partner services and program support training needs, knowledge gaps and barriers to training
  • Methodology used to identify training needs and preferences
  • STD/HIV partner services and program support expertise and training resources available through other training programs in the geographic quadrant


training program48
Partner Services Training

Partner elicitation

Partner notification

Partner referral

STD/HIV counseling

Case management

Program Support Training

Program management

Surveillance and data management

Outbreak response planning

Field safety

Training Program


training program plan49
Training Program Plan
  • Develop a sample plan for the time period from July 1, 2011 to March 31, 2012
  • Based on assessment of training needs in the geographic quadrant in which the applicant is located
  • Describe courses and other educational resources and activities to be developed/delivered during time frame
    • Standardized partner services and program support courses
    • Number and type of courses/activities to be delivered
  • Collaborating partners


training program plan50
Training Program Plan
  • Complete development of Integrated Partner Services Curriculum:
  • Establish and develop process and outcome monitoring tools
  • Develop accompanying job aids
  • Conduct usability testing
  • Design pilot strategy
  • Conduct pilots
  • Provide LMS and hosting for the curriculum during the piloting phase


training program plan51
Training Program Plan
  • Approximately 80% to the development, delivery, evaluation of the standardized trainings
  • Approximately 20% to the provision of other trainings


training program plan53
Training Program Plan
  • Number and type of health professionals expected to attend
  • Plans to develop new trainings/activities
    • Target audience
    • Collaborating partners
    • Training need being addressed
  • Strategy for reaching
    • Trainees in coverage area
    • Disproportionately affected
  • Modifications may be required upon assignment of training regions


  • In order to develop and implement a national training plan, each PTC will be required to collaborate with CDC and other Part III PTCs
  • Collaborate with the other Part III PTCs, the Part IV PTC and CDC to develop and implement a national Part III marketing plan
  • Collaborate with Part I and Part II PTCs to assess and meet program support training needs
  • Collaborate with Part I, Part II and other Part III PTCs, the Part IV PTC and CDC to establish standards for the development and evaluation of eLearning


part iv

NNPTC National Resource and Coordinating Center


part iv presenter
Part IV Presenter
  • Anthony Hall
  • Maintain NNPTC website including up-to-date information on
    • Course offerings
    • Course schedules
    • Training resources (NNPTC resource clearinghouse)
    • Other information deemed appropriate by CDC and NNPTC steering committee
  • Coordinate
    • Marketing activities
    • Continuing education accreditation process
    • Planning of NNPTC annual and other nationally-focused meetings
  • Facilitate and coordinate
    • NNPTC committees and workgroups
    • Nationally-focused collaborative activities with FTCC partners and other training stakeholders


pre application technical assistance workshop presentation
Request for Announcement PS11-1103:

October 2010

Presented by:

Angie Tuttle, Grants Management Officer

Pre-Application Technical Assistance Workshop Presentation
CDC grant application process

Direct and indirect cost

Indirect cost rate agreement

Guidelines for budget preparation

Evaluation criteria

Basic rules for effective proposal writing

Common errors and weaknesses found in grant Applications

Application and Submission Information


Contact/reference information

Questions and answers

cdc grant application process
The Procurement and Grants Office is the central receipt point for all assistance applications to CDC

All Funding Opportunity Announcements (FOA) are published on website

All applications are required to have a Dun and Bradstreet Data Universal Numbering System (DUNS) to apply for a grant or cooperative agreement from the federal government

To obtain a DUNS number access or call 1-866-705-5711

CDC Grant Application Process
cdc grant application process61
All approved/funded applicants’ names and summary statements are submitted to the Grants Office for the award process

Written notice will be sent to each applicant whose application has been disapproved or has been recommended for approval, but is not expected to be funded during the current funding cycle

Applications will be held for reconsideration for no more than 12 months in an approved but not-funded status following the date of award

CDC Grant Application Process
direct and indirect costs
Direct Costs: All costs that can be identified directly to a program or activity (i.e., An employee’s time spent working on a project, travel, supplies and equipment)

Indirect Costs: All costs incurred by an organization for a common or joint objective and cannot be identified with a particular project or program but are necessary to the general operation of its activities (i.e., office rent, utilities, clerical salaries)

Direct and Indirect Costs
indirect cost rate
Indirect cost will be reimbursed on any HHS grant if the recipient has submitted the necessary documentation related to the period for which the indirect cost will be provided

Whether an organization has a single grant-supported project from HHS and/or other Federal agencies, applicants/recipients are encouraged to develop an indirect cost rate rather than charging all cost directly.

Indirect Cost Rate
guidelines for budget preparation
For assistance in preparing your budget please refer to the following website:

Click on Budget Guidance to obtain the document

Guidelines for Budget Preparation
evaluation criteria

Evaluation Criteria

Parts I, II, III, IV

Abstract (not scored)

Budget (not scored)

Part I

Organizational and Training Capacity (25 points)

STD Clinical Training Sites (10 points)

Training Program (40 points )

Collaboration Plan (10 points)

Evaluation Plan (15 points)

evaluation criteria66

Evaluation Criteria

Parts II and III

Organizational and Training Capacity (30 points)

Training Program (45 points )

Collaboration Plan (10 points)

Evaluation Plan (15 points)


Organizational and Personnel Capacity (50 points)

Program Plan (50 points)

rules for a successful grant application and administration
The grant application should be well written and include at a minimum: Program Plan, Objectives, Methods, Evaluation, Budget and Performance Measures

Performance Measures must be objective/quantitative and must measure the intended outcome

Applicants are required to provide Performance Measures that will demonstrate the accomplishment of various identified objectives of the grant and cooperative agreement

The Principal Investigator (Project Director) should meet all of the qualifications listed in the program announcement

Rules for a Successful Grant Application and Administration
rules for a successful grant application and administration68
ALL grant applications are required to be submitted on time

Tailor your grant application to fit the objectives and funds available

Make sure all points in the Funding Opportunity Announcement (FOA) are covered in your application

Rules for a Successful Grant Application and Administration
rules for a successful grant application and administration69
Comply with the page limits; include all required forms (e.g., human subjects research assurances) and refer to instructions and guidance provided in the FOA

Type and size format specifications must be followed or application will be designated as incomplete and will be returned to the applicant organization without review or evaluation

Rules for a Successful Grant Application and Administration
basic rules for effective proposal writing
Before You Begin

Make sure you have the entire Funding Opportunity Announcement Number (FON) and the Application Packet

Read the entire FOA before proceeding

Determine whether Your Proposal Meets the Requirements of the FOA

Review the information you currently have available, and determine the information you must compile

Basic Rules for Effective Proposal Writing
basic rules for effective proposal writing71
Follow the suggested format listed in FOA exactly! Follow the CDC outline!!

Late applications will be considered non-responsive

Basic Rules for Effective Proposal Writing
common errors found in grant applications
Missing signatures on applications

Missing indirect cost rate agreements

Incomplete and missing assurance of compliance forms, panel review forms, disclosure forms, tax-exempt status forms, checklists, etc.

Addressing human subjects requirements

Common Errors Found in Grant Applications
Documents inserted in the wrong section

Application not specific to funding priorities of the FOA

Application lacks detail

Insufficient supporting documents

Insufficient evaluation

Common Errors Found in Grant Applications

common errors found in grant applications74
Not following suggested application outline in developing an application

Not providing a list of application contents

Repeating funder’s language verbatim rather than applying funder’s concepts and themes

Submitting applications that lack consistency between program objectives, activities and the evaluation plan

Common Errors Found in Grant Applications
commonly found weaknesses
Insufficient documentation of agency’s existing efforts

Objectives too broad or too many, not time-phased or measurable

Workplan lacks sufficient detail

Insufficient discussion of current gaps in services and how proposed program will fill those gaps

Letters of Support provided instead of MOAs

Commonly Found Weaknesses
commonly found weaknesses76
When provided, Letters of Support not specific to application

Inadequate budget justifications

Line item amounts unrealistic

Evaluation plan lacks qualitative and

quantitative measures (refer to evaluation plan)

Application contains misspelled words or pages are not numbered

Commonly Found Weaknesses
application submission

Application Submission

Electronic Submissions:

Font size 12 points unreduced

Typewritten; double-spaced

8.5 x 11 inches (paper size)

One inch (page margin size)

Funding opportunity title and number must appear on each page of the application

Number each page sequentially, including appendices and attachments

Provide a complete table of contents

websites for accessing grant information

Catalog of Federal Domestic Assistance:

Grant Resources:


OMB Circulars:

HHS Grantnet: http://www.hhs.govgrantsnet/roadmap/index.html

Websites for Accessing Grant Information
non program technical assistance
For general questions, contact:

Technical Information Management Section

Department of Health and Human Services

CDC Procurement and Grants Office

2920 Brandywine Road, MS E-14

Atlanta, GA 30341

Telephone: 770-488-2700

Non-Program Technical Assistance
non program technical assistance80
For financial, grants management, or budget assistance, contact:

Louvern Asante, Grants Management Specialist

Department of Health and Human Services

CDC Procurement and Grants Office

2920 Brandywine Road, MS E-15

Atlanta, GA 30341

Telephone: 770-488-2835


Non-Program Technical Assistance
The application is

due on

December 1, 2010 by 5:00 pm EST.


Late applications will NOT

be accepted!

additional applicant resources
Additional applicant resources
  • Email additional questions to
  • FOA website
  • Webcast slide set will be posted to FOA website