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Executive Office of Public Safety & Security Office of Grants & Research. FFY 2011 Violence Against Women Act STOP Grant Program Availability of Grant Funds Bidders Meeting June 28, 2011. Agenda. Welcome Ellen J. Frank, Executive Director

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executive office of public safety security office of grants research

Executive Office of Public Safety & Security Office of Grants & Research

FFY 2011 Violence Against Women Act

STOP Grant Program

Availability of Grant Funds

Bidders Meeting June 28, 2011

agenda
Agenda
  • Welcome
      • Ellen J. Frank, Executive Director
  • FFY 2011 VAWA STOP Availability of Grant Funds Application Overview
      • Diane DeAngelis, Administrator
      • Candice McKenna, Grant Manager
      • John Proctor, Budget Director
  • Question and Answer Session
welcome
Welcome

Ellen Frank, Executive Director

  • Office of Grants and Research
ffy2011 violence against women act stop grant
FFY2011 Violence Against Women Act STOP Grant

Diane DeAngelis

Administrator, VAWA Programs

ffy 2011 violence against women act stop grant
FFY 2011 Violence Against Women Act STOP Grant

Key Dates:

  • Application Posted: June 14, 2011
  • Bidders Conference Call: June 30, 2011
  • Letter of Intent: July 12, 2011
  • Questions/Answers posted to EOPSS website: July 15, 2011
  • Proposals due: Friday, July 29, 2011
  • Award Announcements: On or about September 30, 2011
  • Grant Period: On or about November 1, 2011 – September 30, 2014
ffy 2011 vawa stop grant agf pre submission requirements
FFY 2011 VAWA STOP Grant AGF, Pre-submission Requirements
  • Letter of Intent
    • Applicants should submit a non-binding letter of intent to the EOPSS by Tuesday, July 12, 2011
    • The letter should include the following:
      • Applicant’s name
      • Eligibility (e.g. victim services, law enforcement, prosecution, courts, other) and
      • Purpose area(s) intended to be addressed in the proposal.
violence against women act
Violence Against Women Act
  • The U.S. Department of Justice, Office on Violence Against Women, STOP (Services, Training, Officers, Prosecutors) Grant Program was authorized under the Violence Against Women Act of 1994 (VAWA) and amended and re-authorized in the following years:
    • Violence Against Women Act of 2000 (VAWA 2000)
    • Violence Against Women Act of 2005 (VAWA 2005)
    • Violence Against Women Act of 2010 (pending)
vawa stop grant program
VAWA STOP Grant Program
  • The STOP (Services • Training • Officers • Prosecutors) Violence Against Women Formula Grant Program (STOP Program) promotes a coordinated, multidisciplinary approach to improving the criminal justice system's response to violent crimes against women.
  • Addresses domestic violence, sexual assault, dating violence and stalking for teen and women victims ages 12 and older.
  • Supports communities in their efforts to develop and strengthen effective law enforcement and prosecution strategies to combat violent crimes against women.
  • Allows for the development and strengthening of victim services in cases involving crimes against women.
  • Children may be served, however, it must be in the context of serving the non-offending victim of a domestic violence, sexual assault, stalking or dating violence.
  • Men can be served by VAWA STOP funded programs, however, the primary focus of the project must be directed toward addressing violence against women issues.
ffy 2011 violence against women act stop grant agf attachments
FFY 2011 Violence Against Women Act STOP Grant – AGF Attachments

A: FFY2011 VAWA STOP AGF Response Template

B: Budget Excel Worksheet Form

C: Budget Narrative and Detail Form

D: Bidders Meeting/Conference Call Registration and Directions

E: Authorized Signatory Listing Form (state agencies exempt)

F: A-133 Sub-Recipient Reporting SFY2010 Form

G: A-133 Sub-Recipient Reporting Audit Findings Form SFY2010 (if applicable)

These documents must be completed by all eligible applicants

unless stated otherwise.

ffy 2011 violence against women act stop grant agf attachments10
FFY 2011 Violence Against Women Act STOP Grant – AGF Attachments

H: Financial Reporting Guidelines and Requirements Reference for All Applicants

I: Promising Practices and Research Links Reference for All Applicants

J: Certification of Consultation w/ Victim Service Provider Form Sample for Prosecution, Other and Court Applicants

K: MOA /Certification of Consultation Form Sample for Law Enforcement Applicants

L: Guidelines for Civilian Advocates in Police Departments

M: Plymouth County District Attorney's Office Safety First Program Information

N: Jeanne Geiger Crisis Center High Risk Team Guidelines and Available Resources

O: Collaborative Partners Resource List Reference for All Applicants

violence against women act stop funding breakdown
Violence Against Women Act STOPFunding Breakdown
  • VAWA 2005 mandates states to apportion STOP grant funding in the following manner:
    • 30% Victim Services (10% of which must be committed to community-based organizations addressing a culturally specific community)
    • 25% Prosecution
    • 25% Law Enforcement
    • 15% Discretionary
    • 5% Courts
availability of funding
Availability of Funding
  • Total funding available is estimated at $2.5 million
  • Awards for projects serving a city, town, targeted population, community or defined region will not exceed $75,000.00
  • Awards for projects serving multiple populations and/or up to two counties will not exceed $150,000.00
  • Awards for projects serving three or more counties (statewide) will not exceed $270,000.00
massachusetts vawa stop grant priority areas
Massachusetts VAWA STOP Grant Priority Areas
  • Direct Services
    • Includes enhancing delivery and/or coordination of services, advocacy, crisis intervention, counseling, referrals, law enforcement response, prosecution etc. to victim populations as defined in Section IV.
priority areas continued
Priority Areas, continued
  • Legal Services
  • Legal representation/services to protect the safety of domestic violence, sexual violence, stalking, dating violence victims (particularly for refugee and immigrant victims);
  • Criminal defense work, divorce and legal separations would not be allowable services under a STOP grant unless it is intrinsically linked to the safety of the victim.
priority areas continued15
Priority Areas, continued
  • Training and Education
  • Improving the criminal justice and victim service systems’

understanding of the needs of domestic violence, sexual assault, dating violence, stalking victims (e.g. healthcare organizations, shelters, community/civic organizations, law enforcement, sheriff departments, correctional facilities);

  • Training of law enforcement, judiciary, probation, district attorney and court personnel on domestic violence, sexual assault, dating violence and stalking;
  • Training and outreach initiatives designed to reach victims;
  • Developing/supporting High Risk Response teams/ Sexual Assault Response teams that improve the safety of domestic violence and stalking victims.
unallowable projects
Unallowable Projects

VAWA STOP grant funds cannot support the following

types of projects:

  • Rape Aggression Defense (RAD) classes;
  • Law enforcement equipment such as uniforms, safety vests, shields, weapons;
  • Prevention type projects;
  • Development or implementation of curriculum for primary or secondary schools. Funds can be used for programs that make students aware of services in the region, support groups, referral programs;
  • Public awareness or community education campaigns.
applicant eligibility overview
Applicant Eligibility, Overview
  • Public or private non-profit community based providers of domestic violence, dating violence, sexual assault, dating violence and/or stalking with a history of providing services (minimum of seven years) to victims of domestic violence, sexual assault, dating violence and/or stalking
  • Core and/or general members of Jane Doe, Inc., the Massachusetts Coalition Against Sexual and Domestic Violence
  • Culturally specific community based organizations servicing Limited English Proficient populations
  • Faith-based organizations
  • Federally recognized Indian tribes
applicant eligibility overview19
Applicant Eligibility, Overview
  • State and local units of government with programs that address or provide services to domestic violence, sexual assault, stalking and/or dating violence victims
  • Law enforcement agencies (local and state police departments, Dept. of Correction, Mass Parole Board, Sheriffs’ departments)
  • District Attorneys’ Offices
  • Massachusetts District Attorneys Association
  • Administrative Office of the Trial Court
  • Massachusetts Office for Victim Assistance (specifically for the SANE and SAFEPLAN programs)
culturally specific community based organization defined
Culturally Specific Community-based Organization Defined

For purposes of the 10% set-aside, a culturally specific community-based organization must meet the following qualifications:

  • Has a focus on servicing Limited English Proficient and/or emerging LEP populations;
  • Is providing services tailored to the unique needs of that population;
  • At a minimum, has some expertise or demonstrated capacity to work effectively on domestic violence, dating violence, sexual assault or stalking or acquires that expertise through collaboration with another entity.
  • The agency must do more than merely provide services to the identified population. It must demonstrate the ability to provide culturally competent services designed to meet the specific needs of the target population.
vawa stop grant program allowable purpose areas
VAWA STOP Grant ProgramAllowable Purpose Areas

Based on the VAWA 2005 statutory purpose areas, the Executive Office of Public Safety & Security presents twelve allowable purpose areas in which eligible applicants may submit a proposal.

vawa stop grant program allowable purpose area 1
VAWA STOP Grant ProgramAllowable Purpose Area 1

Develop, continue, restore and/or expand law enforcement projects and/or

activities that address domestic violence, sexual assault, stalking and/or dating

violence. Applicants are invited to submit a proposal that provides the following

types of activities:

  • Develop, restore, continue or expand civilian advocate services within law

enforcement agencies to provide follow-up and outreach to victims of

domestic violence, sexual assault, stalking, and/or dating violence and in

house education to officers.

  • Overtime costs specifically for sworn law enforcement personnel trained

and experienced in conducting domestic violence, sexual assault, stalking

and/or dating violence investigations. Overtime costs associated with

investigating cases, court appearances, attending trainings and/or participating in high risk/sexual assault response teams are allowable under this purpose area.

vawa stop grant program allowable purpose area 1 continued
VAWA STOP Grant ProgramAllowable Purpose Area 1, continued

Eligible Applicants: Law Enforcement; Victim Services; Other

  • Memorandum of Agreement between the police department and a qualifying local domestic violence or sexual assault victim service agency; and
  • Certification that consultation occurred between the police department and a qualifying local domestic violence or sexual assault victim service agency in developing the proposal.
vawa stop grant program allowable purpose area 2
VAWA STOP Grant ProgramAllowable Purpose Area 2

Continue and/or expand the SAFEPLAN program to provide

court-based advocacy for victims seeking protection orders

through the Massachusetts court system.

  • Eligible Applicant: Massachusetts Office for Victim Assistance

- Memorandum of Agreement between each agency employing the VAWA STOP funded SAFEPLAN advocate (s) and MOVA.

vawa stop grant program allowable purpose area 3
VAWA STOP Grant ProgramAllowable Purpose Area 3

Develop, continue, restore and/or expand services that

address domestic violence, sexual assault, stalking and/or

dating violence within District Attorneys' Offices. Applicants

are invited to submit a proposal(s) that addresses one or more

of the following types of activities:

  • Hiring and/or employing of specialized assistant district attorney(s) and/or victim witness advocate(s) dedicated to handling violence against women cases. Preference will be given to programs employing bilingual/bicultural staff.
  • Specialized trainings for prosecutors, advocates and/or criminal justice partners.
vawa stop grant program allowable purpose area 3 continued
VAWA STOP Grant ProgramAllowable Purpose Area 3, continued
  • System improvement projects such as language line or

interpreter services for LEP victims, developing/linking data

collection and/or communication systems to enhance

prosecutions and offender accountability.

  • Participating in a high risk response or sexual assault response team in coordination with a community-based victim service provider.
    • Eligible Applicants: Prosecution
    • Letters of Support from three agencies who will be involved with, or affected by, this project.
vawa stop grant program allowable purpose area 3 continued28
VAWA STOP Grant ProgramAllowable Purpose Area 3, continued
  • A certification that the applicant has been in consultation with a qualifying local domestic violence or sexual assault victim service agency in developing the grant application.
  • For projects addressing the development, sustaining or expanding of a high risk or sexual assault response team, a Memorandum of Agreement with a minimum of three collaborating partners must be submitted, one of which must be a community-based victim service provider
vawa stop grant program allowable purpose area 4
VAWA STOP Grant ProgramAllowable Purpose Area 4

Continue or enhance the Statewide Prosecutors’ and Victim

Witness Advocate Training Institute to address domestic

violence, sexual assault, stalking and/or dating violence.

  • Eligible Applicant: Massachusetts District Attorneys Association
    • Letters of Support from three agencies who will be involved with, or affected by, this project.
    • A certification that the applicant has been in consultation with a qualifying local domestic violence or sexual assault victim service agency in developing the grant application.
vawa stop grant program allowable purpose area 5
VAWA STOP Grant ProgramAllowable Purpose Area 5

Continue or expand the monitoring and assessment of

domestic violence related fatalities. Applicants are invited to

submit a proposal that provides the following types of

activities:

  • Collect and examine data and information annually pertaining to domestic violence related fatalities.
  • Eligible Applicants: Courts, Victim Services, Prosecution, Law Enforcement, Other
    • Letters of Support from three agencies who will be involved with, or affected by, this project.
vawa stop grant program allowable purpose area 6
VAWA STOP Grant ProgramAllowable Purpose Area 6

Develop, continue, restore and/or expand services that

respond to the needs of domestic violence, sexual assault,

stalking and/or dating violence victims. Applicants are

invited to submit a proposal that addresses one or more of the

following types of activities:

  • Direct services and/or programs to respond to the needs of victims/survivors of domestic violence, sexual assault, dating violence and/or stalking such as, but not limited to, the following populations:
vawa stop grant program allowable purpose area 6 continued
VAWA STOP Grant ProgramAllowable Purpose Area 6, continued
  • Substance abusing;
  • Mentally ill;
  • Limited English Proficient (LEP);
  • Undocumented, refugees and/or immigrants;
  • Lesbian, transgender, gay or bisexual;
  • Adolescent victims/survivors;
  • Physically or mentally disabled;
  • Deaf or hearing impaired;
  • Involved in prostitution;
  • Elderly;
  • Homeless.
vawa stop grant program allowable purpose area 6 continued33
VAWA STOP Grant ProgramAllowable Purpose Area 6, continued
  • Project (s) providing legal assistance to

Limited English Proficient victims of domestic

violence, sexual assault, stalking and/or dating

violence in immigration and other legal matters.

vawa stop grant program allowable purpose area 6 continued34
VAWA STOP Grant ProgramAllowable Purpose Area 6, continued
  • Project (s) providing Training and Education that intend to improve a system’s response to domestic violence, sexual assault, stalking and/or dating violence and assists in effectively identifying and responding to violent crimes against women.
  • Eligible Applicants: Victim Services; Other

- Letters of Support from three agencies who will be involved with, or affected by, this project.

vawa stop grant program allowable purpose area 7
VAWA STOP Grant ProgramAllowable Purpose Area 7

Develop, continue, restore or expand upon the Sexual Assault

Nurse Examiner’s (SANE) forensic services program and/or

certified training requirements.

  • Eligible Applicant: Massachusetts Office for Victim Assistance
    • Letters of Support from three agencies who will be involved with, or affected by, this project.
    • If the proposal is for training, it must include a training outline, proposed trainers, training objectives and a tentative schedule of dates and locations for the trainings.
vawa stop grant program allowable purpose area 8
VAWA STOP Grant ProgramAllowable Purpose Area 8

Develop, continue, restore or expand services for post-release

or pre-release incarcerated females who have been victims of

domestic violence, sexual assault, stalking, or involved in

prostitution.

  • Eligible Applicants: Law Enforcement; Other
    • Letters of Support from three agencies who will be involved with, or affected by, this project.
    • A certification that the applicant has been in consultation with a qualifying local domestic violence or sexual assault victim service agency in developing the grant application.
vawa stop grant program allowable purpose area 9
VAWA STOP Grant ProgramAllowable Purpose Area 9

Statewide technical assistance, capacity building and/or training to

programs providing domestic and sexual violence services and/or criminal

justice agencies to enhance their response to violence against women

issues.

  • Activities may include providing technical assistance, capacity building,

leadership training, enhanced advocacy efforts, development/dissemination of resources, information and/or training of community based organizations and/or criminal justice agencies. The proposed activities must build upon existing best practices and innovative programming.

  • Eligibility Applicants: Law Enforcement, Victim Services, Prosecution, Other
    • Letters of Support from three agencies who will be involved with, or affected by, this project.
vawa stop grant program allowable purpose area 10
VAWA STOP Grant ProgramAllowable Purpose Area 10

Linguistic and culturally specific services to Limited English Proficient

(LEP) victims of domestic violence, sexual assault, stalking and/or dating

violence by culturally specific community-based organization(s).

  • Eligible Applicants: Victim Services
    • Letters of Support from three agencies who will be involved with, or affected by, this project.
    • A Memorandum of Agreement is also required if the applicant intends to partner with a Jane Doe, Inc. member program or an organization with a significant history (minimum of seven years) providing services to victims of domestic violence, sexual assault, stalking and/or dating violence.
vawa stop grant program allowable purpose area 11
VAWA STOP Grant ProgramAllowable Purpose Area 11

Develop, continue, restore and/or expand a High Risk

Response Team or Sexual Assault Response Team within an

an identified community, region or county.

  • Activities can include community assessment, training and outreach, consultation, development and/or coordination of activities that result in an implementation of a high risk response team(s) within an identified region/community and may be modeled after the Jeanne Geiger Crisis Center’s Greater Newburyport High Risk Response Team or the Plymouth County District Attorney’s Safety First Program.
vawa stop grant program allowable purpose area 11 continued
VAWA STOP Grant ProgramAllowable Purpose Area 11, continued
  • Eligible Applicants: Victim Services; Law Enforcement

Prosecution; Other

    • A Memorandum of Agreement is also required with a minimum of three collaborating partners, one of which must be a community-based victim service provider.
vawa stop grant program allowable purpose area 12
VAWA STOP Grant ProgramAllowable Purpose Area 12

Develop, continue, restore and/or expand court services that address

domestic violence, sexual assault, and/or dating violence. AOTC is invited

to submit a proposal that addresses one or more of the following types of

projects:

  • Training of the judiciary, court and probation on the topics of domestic violence, sexual assault, stalking and/or dating violence.
  • Improve court-based services for Limited English Proficient populations.
  • Conduct an assessment of domestic violence proceedings in both the civil and criminal courts to improve case outcomes and victim experiences within each of the respective court processes.
  • Additional activities as deemed appropriate by the applicant and the AdvisoryCommittee.
    • Eligible Applicant: Administrative Office of the Trial Court
vawa stop grant program allowable purpose area 12 continued
VAWA STOP Grant ProgramAllowable Purpose Area 12, continued
  • This project is to be guided by an Advisory Committee. A Memorandum of Agreement between the Administrative Office of the Trial Court and the Advisory Committee members must be submitted along with the proposal.
  • A certification that the applicant has consulted with a qualifying local domestic violence or sexual assault victim service agency in developing the grant application.
  • Purpose area 12(c) also requires letters of support from a minimum of three agencies who will be involved with, or affected by, this project.
slide46
Candice McKenna
  • Grants Manager
point scale for scoring applications
Point Scale for Scoring Applications

The point scale is composed of two structures:

  • First time applicants of the VAWA STOP Grant
  • Currently funded applicants of the VAWA STOP Formula Grant
point scale for scoring applications48
Point Scale for Scoring Applications

Applications for first time VAWA funding:

  • Executive Summary 10 pts
  • Project Narrative 15 pts
  • Project Goals and Objectives 10 pts
  • Implementation Plan 10 pts
  • Progress Measurement 10 pts
  • Integration of research based/promising practices 05 pts
  • Staffing and Organizational Structure 10 pts
  • Well defined and Reasonable Budget 10 pts
  • MOA/Letters of Support/Certification of Consultation 10 pts
  • Consideration of Underserved Populations 10 pts

Total 100 pts

point scale for scoring applications49
Point Scale for Scoring Applications

Applications from programs previously funded by VAWA (within 3 years):

  • Executive Summary 10 pts
  • Project Narrative 10 pts
  • Project Goals and Objectives 10 pts
  • Implementation Plan 10 pts
  • Progress Measurement 10 pts
  • Integration of research based/promising practices 10 pts
  • Staffing and Organizational Structure 05 pts
  • Well defined and Reasonable Budget 10 pts
  • MOA/Letters of Support/Certification of Consultation 05 pts
  • Compliance (past performance) 10 pts
  • Consideration of Underserved Populations 10 pts

Total 100 pts

point scale for scoring applications continued
Point Scale For Scoring Applications, continued

Compliance

This specifically is for currently funded VAWA STOP Formula applicants:

  • This section will be rated by the Executive Office of Public Safety and Security, Office of Grants and Research and will take into account financial and programmatic compliance within the FFY 2008 – FFY 2010 funding cycles.
required proposal components for all applicants
Required Proposal Components for All Applicants

Executive Summary

This section should include the following:

  • Summary of the agency’s history of providing services to victims of domestic violence, sexual assault, dating violence and/or stalking
  • Summary of the agency’s capacity and qualifications to implement the proposed program
  • Copy of organizational chart, as an attachment
required proposal components for all applicants continued
Required Proposal Components for All Applicants, continued

Project Narrative

This section should include the following:

  • Purpose area(s) being addressed
  • Need, nature and extent of the problem(s) to be addressed
  • Target population(s) to be served and types of services to be provided
  • Research and/or promising practices utilized in developing the proposed activities
  • Description of the project’s coordination and collaboration with victim service, criminal justice and community-based partners that reflect a regional approach in addressing domestic violence, dating violence, sexual assault and/or stalking
required proposal components for prosecution applicants
Required Proposal Components for Prosecution Applicants

Prosecution applicants must describe the following:

1. How your agency will utilize the Massachusetts Prosecutors Manual: Domestic Violence and Sexual Assault for prosecutors and the Victim-Witness Advocate Training Manual for training victim witness advocates supported with VAWA funds.

required proposal components for law enforcement applicants
Required Proposal Components for Law Enforcement Applicants

Law Enforcement applicantsmust describe the following:

1. How the department has implemented the following:

  • The 2009 Domestic Violence Law Enforcement Guidelines.
  • Protocol for informing victims of their rights under MGL ch.209A.
  • Adult Sexual Assault Response Guidelines.

2. How confidentiality will be handled if civilian advocate is not an employee of a victim service agency (if applicable).

required proposal components for law enforcement applicants continued
Required Proposal Components for Law Enforcement Applicants, continued

3. If overtime costs are to be supported by this project, provide a detailed description of the following:

  • Name, rank and years of experience of sworn personnel conducting grant related activities;
  • Additional qualifications such as domestic or sexual violence training hours received, certifications;
  • Grant related activities to be conducted; and
  • Estimated number of overtime hours anticipated for successful completion of activities.
required proposal components for all applicants56
Required Proposal Components for All Applicants

Integration of Research-based/Promising Practices

This section should include the following:

  • Information is included in the “Project Narrative” section of the proposal
  • The selected research/promising practice clearly supports or assists the development and measurement
  • The research/promising practice literature used to support the proposed program should be cited
required proposal components for all applicants continued57
Required Proposal Components for All Applicants, continued

Project Goals and Objectives

This section should include the following:

  • Goals should be clearly stated, realistic and must be attainable and measurable
  • Goals describe the desired end and not the means to the end
  • Objectives should be clearly stated and describe intermediate results or accomplishments to be achieved by the project in pursuing its goals
required proposal components for all applicants continued58
Required Proposal Components for All Applicants, continued

Progress Measurement

  • The purpose of developing performance measures is to determine the extent to which the program’s funded activities have achieved the program’s goals.
  • Specifically, by collecting data and measuring progress, administrators will be able to identify and document:
    • The program’s success/failure at meeting its initial goals and objectives
    • Whether the program is serving the intended target population
    • Whether the volume of program participants is what was originally intended
required proposal components for all applicants continued59
Required Proposal Components for All Applicants, continued

Implementation Plan and Timeline

This section should include the following:

  • A timetable and list of tasks/activities for implementing your program;
  • When and where the program components will take place
  • A schedule of their occurrence and a description of how long it will take to complete each activity with the specific start and end dates
  • Whom the program/project will serve
  • Identification of project personnel involved and their duties. Please include resumes of all employees to be funded by the proposed project. If the position is vacant, a job description and details of how and when the job will be posted should be included
required proposal components for all applicants continued60
Required Proposal Components for All Applicants, continued

Staffing and Organizational Structure

This section should include the following:

  • Information is included in the “Executive Summary” and “Implementation Plan” section of the proposal
  • Detailed description of the agency’s organizational structure and capacity to implement the proposed program
  • Location of the proposed VAWA STOP Grant Program
  • Detailed description of how the proposed program will be organized and staffed at the agency
  • A copy of the applicant’s organizational chart must be included as an attachment
required proposal components for all applicants continued61
Required Proposal Components for All Applicants, continued

Well Defined and Reasonable Budget

This section should include the following:

    • 12 month operating budget
    • Adequate budget to implement the project and achieve its goals and objectives
    • Completed Budget Excel Worksheet which should include:
      • Budget Detail and Rollup spreadsheet
      • Budget Detail and Narrative Form
    • Completed budget narrative must also be included to provide an explanation and justification for each budget item (please be sure to identify the match source)
  • All non-victim service based agencies will be required to include a match as part of their budget proposal.
    • Exception: If a victim service agency is submitting a proposal under Purpose Area 1, match will be required.
    • The match share must be 25% of the total cost of the proposed project.
    • Adequate match (refer to page 22 of the AGF for match calculations)
preparing your budget
Preparing Your Budget

Proposal budgets may include the following cost categories:

  • Personnel Contracts
  • Overtime Travel
  • Fringe Equipment
  • Indirect Supplies
  • Consultants Other
preparing your budget continued
Preparing Your Budget, continued
  • Direct Costs (Direct) – Costs incurred by client service providers. Examples of direct costs are:
    • Salary costs for client service providers and their direct supervisors
    • Fringe benefit costs of client service providers
    • Travel costs incurred by client service providers
    • Office related costs incurred by client service providers
    • Costs for contracts/consultant services to provide client services.

Direct costs must be no less than 80% of requested grant costs

preparing your budget continued65
Preparing Your Budget, continued
  • Support costs (Support) – Costs incurred to support client service providers. Examples of support costs are:
    • Executive director’s time overseeing the grant project
    • Legal support of client service providers
    • Fiscal support of client service providers
    • Human resource support of client service providers

Costs identified as support costs may be subject to approval and cannot exceed 20% of the requested grant costs.

preparing your budget continued66
Preparing Your Budget, Continued
  • A word on federally allowable fringe benefit costs…
    • Employer share of life insurance costs
    • Employer share of health insurance costs
    • Employer share of pension costs
    • Employer share of social security costs
    • Unemployment insurance costs
    • Workers compensation insurance costs
attachment f and g a 133 sub recipient reporting sfy2010 form and audit findings form
Attachment F and G: A-133 Sub-Recipient Reporting SFY2010 Form and Audit Findings Form
  • Annual, not grant specific
required proposal components continued
Required Proposal Components, continued

Memorandum of Agreement

A Memorandum of Agreement (MOA) should contain the following:

  • Confirm the inclusion of the collaborating agency
  • Clear outline of expected deliverables, timeframes, hours and rates of compensation
  • Be signed by the authorizing official of both agencies and
  • Defines each agency’s role and responsibilities for the proposed project
required proposal components continued69
Required Proposal Components, continued

Letters of Support

Letters of Support should include the following:

  • Describe in detail the role and responsibility of each agency participating in the project and must clearly show how the agency’s understanding and support of the proposed activities
  • Explain how the agency will support the program’s regional approach to domestic violence, dating violence, sexual assault and/or stalking
  • Letters must be on agency letterhead and signed by the authorizing official of the supporting agency.
required proposal components continued70
Required Proposal Components, continued

Certification of Consultation with a Victim Service Provider

This section should include the following:

    • Specifically outlines how and when the consultation took place
    • Signed by the authorizing official of the applicant and the community-based victim service provider
  • Prosecution Court and Other applicants refer to Attachment J
  • Law Enforcement applicants refer to Attachment K
final checklist
Final Checklist
  • A completed AGF Response Template (signed in blue ink by the authorized official)
  • Paragraph Description of Proposed Program
  • Executive Summary
  • Agency Organizational Chart
  • Project Narrative
  • Project Goals & Objectives
  • Progress Measurement
  • Implementation Plan & Timeline
  • FFY2011 completed Budget Details Worksheet, Summary Roll-up page and Budget Detail and Narrative forms
  • Memorandum of Agreement or Letters of Support
  • Certification of Consultation with a Victim Service Provider
  • VAWA Funded Personnel Resumes and/or Job Descriptions
  • Contractor Authorized Signatory Listing Form
  • A-133 Sub-recipient reporting SFY2010 form
ccr and duns registered
CCR and DUNS Registered
  • It is now a requirement that recipients of federal funds register with the Central Contractor Registration (CCR) and Data Universal Number System (DUNS) Number
  • If you are planning to apply for these funds, we urge you to complete these 2 steps now as they do take time to complete
  • If you are already registered please be sure to verify that your status is “active” as you need to renew annually
assistance post the bidders conference
Assistance Post the Bidders Conference

The only allowable communications between the applicant and EOPSS between the time the AGF is posted until the proposal due date is:

  • Verbal questions and answers given at the June 28, 2011 bidders meeting and June 30, 2011 bidders conference call;
  • Written questions submitted by e-mail no later than Monday, July 11, 2011 to vawastopagf@state.ma.us;
  • Written questions and responses posted to the Executive Office of Public Safety & Security website by Friday, July 15, 2011.
application timeline
Application Timeline
  • Application Deadline:
    • All proposals must be submitted to the EOPSS Office of Grants & Research no later than 4:00 PM on Friday, July 29, 2011
    • One original and four copies of the proposal
    • Proposals must be signed by the authorized official in blue ink to assure authenticity (utilize Attachment A Template)
    • E-mail paragraph description of proposed program to vawastopagf@state.ma.us no later than the submission deadline of July 29, 2011
    • Mailed or hand delivered proposals will be accepted. No faxed or e-mailed proposals will be accepted
criteria for funding distribution
Criteria for Funding Distribution
  • Demonstrated need for proposed services;
  • Size of the target population to be served;
  • Geographic area served by the applicant (urban or rural);
  • Number of victim service programs serving a similar population in proposed region/catchment area;
  • Distribution/availability of other domestic/sexual violence state and federal funds in proposed region/services;
  • Amount requested (collectively) and availability of funds within each category.
award information
Award Information
  • The anticipated funding cycle for successful applicants is anticipated to commence on or about November 1, 2011 and end on September 30, 2012
  • Grant recipients may be eligible to apply for continued funding of the same project for two additional funding cycles
  • All options to renew will be based upon availability of funding and programmatic compliance
  • All grant awards follow the federal funding cycle (October 1 through September 30)
grant compliance overview
Grant Compliance - Overview
  • Registration with CCR and DUNS required;
  • Participation in the mandatory Technical Assistance Workshop held annually;
  • Quarterly Financial & Progress Reports;
  • Annual Progress Report;
  • Desk Reviews/Site Visits;
  • Notification to EOPSS regarding changes to the project;
  • Availability of Grant Funds – continuation funds.
massachusetts vawa stop grant program website
Massachusetts VAWA STOP Grant Program Website

For additional information regarding the Massachusetts Violence Against Women Act STOP Grant Program, please visit the Executive Office of Public Safety & Security website at:

www.mass.gov/eops, “News and Updates”

Thank You for your interest in the

Massachusetts VAWA STOP Grant Program.