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LTC Survival Tips. Judie Hughes, DHS Health Care Training MFWCAA Conference – October 2008. Topics. LTC Concept Shift Recent Policy Updates Recent Form Changes Initiating a Transfer Penalty Monthly Reporting Annuities and LTCP Refresher. LTC Conceptual Shift. MA Payment of LTC Services.

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LTC Survival Tips


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    1. LTC Survival Tips Judie Hughes, DHS Health Care Training MFWCAA Conference – October 2008

    2. Topics • LTC Concept Shift • Recent Policy Updates • Recent Form Changes • Initiating a Transfer Penalty • Monthly Reporting • Annuities and LTCP Refresher

    3. LTC Conceptual Shift

    4. MA Payment of LTC Services • LTCF Long-Term Care Facility • CAC Community Alternative Care • CADI Community Alternatives for Disabled Individuals • DD Developmental Disabilities • EW Elderly Waiver • TBI Traumatic Brain Injury

    5. Requesting MA-LTC Application vs. Request

    6. Review MA eligibility criteria Basis of eligibility SSN Citizenship/ Identity Residency Income / Assets TPL Review MA-LTC eligibility criteria Screening Asset Assessment Home Equity Limit LTCP Annuity (PRB) Income Calculation LTC Concept Shift

    7. Disability Waivers LTCC or DD Community Income Calculation LTCF/EW LTCC or PAS Asset Assessment Community Income Calculation (EW w/o a community spouse) LTC Income Calculation (SIS-EW and LTCF) Requirement Differences

    8. Requirement Similarities • Home Equity Limit • Annuity - Naming DHS the PRB • LTCP • Transfer Rules judie.hughes@state.mn.us

    9. MA-LTC Conceptual Shift

    10. Recent Policy Updates

    11. Recent Policy Updates • Eligibility Begin Date • Home Maintenance Needs Allowance • Community/Family Spouse Allocation • LTCF Interaction with Medicare Part A • Waiver Obligation Adjustments

    12. Eligibility Begin Date Process application prior to a move to Minnesota if: • Person is disabled or age 65 or over • Cannot live outside of an institution Notify facility of potential eligibility and approve when placed. HCPM 07.20.25

    13. Example • Noah lives in ICF-MR in Ohio • Sister lives in MN • Requesting MA-LTC in MN Action: • Process request up to approval • Notify MN ICF-MR of eligibility • Approve when move confirmed.

    14. Home Maintenance Needs Allowance • Reside in an LTCF • Expected discharge within 3 months for MA-LTC eligibility • Expense to maintain a residence • Did not reside with spouse, child < 21 or certain tax dependents at time of entry Bulletin #08-21-09 HCPM 23.15.10 / 23.20

    15. Example • Lewis entered LTCF on 9/1/07 • Applied MA-LTC 10/1/08 • Expected discharge 12/1/08 Old Policy: Could not use New Policy: Can use!

    16. Spouse and Family Allocations • Adjustments made when client reports changes to spouse’s or family members’ income or expenses • Family Allocation allowed even if not made available HCPM 23.15.10

    17. LTCF Interaction with Medicare Part A Medicare Part A Covers • SNF care after 3+ days of hospitalization • Post-hospital services in a qualified SNF for up to 100 days beginning with day 20 HCPM 23.20

    18. Waiver Obligation Adjustments Adjust retroactively! Request a voluntary repayment using the Notice of Overpayment (DHS-4939). HCPM 23.20

    19. Recent Policy Updates

    20. Recent Form Changes Monthly Form Changes Document

    21. LTCF Screening Date What do you do if the LTCC date is not recorded on the DHS-1503?

    22. Initiating a Transfer Penalty

    23. Disability Waivers Community Income Calculation Must meet medical spenddown LTCF LTC Income Calculation LTC spenddown entered as medical spenddown in MMIS Transfer Initiation Tidbits

    24. Elderly Waiver Community Income Calculation Must meet medical spenddown to be eligible. Cost of waiver services actually receiving used to meet medical spenddown. Do not have to actually be approved eligible for EW to initiate the transfer penalty! Transfer Initiation Tidbits

    25. Initiating a Transfer Penalty

    26. Monthly Reporting

    27. Income Calculation LTC • LTCF resident • SIS-EW • EW with a community spouse Community • EW without a community spouse • Disability Waivers

    28. HC ELIG - BHSM 10/06/08 11:59:13 MAXIS FMTIAAM1 Version: 01 Of 01 Health Care Eligibility Results Process Dt: 10/06/08 UNAPPROVED Basic HC Summary And Approval (BHSM) Appl Dt: 09/01/08 App Dt: Program: MA Ref Nbr: 01 TESTING, ADA A PMI Nbr: 2720 Current Program Status........ PENDING Responsible County........ 91 Eligibility Result.................... ELIGIBLE Servicing Location........... 91 Source Of Information...... STAT HRF Reporting................. MONTHLY 12 Month Renewal Date......... 08 01 09 6 Month Income Renewal Date... 02 01 09 Elig Type......................... EX Major Program................ MA TMA/TYMA Begin Date........... __ __ TMA/TYMA Type............. __ * * * * * * * * * * * * * * * * Worker Message * * * * * * * * * * * * * * * *************************** APPROVAL OF RESULTS REQUIRED Function: ELIG Case Nbr: 154763 Month: 11 08 Command: ____ __ __ Sv: 91 PW: PWJMH59 SW: Name: TESTING, ADA A User: PWJMH59

    29. Monthly Reporters Monthly Reporting = Manual Monthly Spenddown

    30. LTC Income Calculation • HRF sent when earned income > $80/month • Based on Special Personal Allowance from Earned Income Deduction • Certified disabled • Employed under IPR • Reside in LTCF

    31. Special Personal Allowance Deductions Allow the following deductions: • First $80 of earned income • FICA • Transportation costs • Employment expenses • State and federal taxes if not exempt

    32. Allowance Criteria Not Met FIAT BHSM when income is ≤ $80 each month and it cannot be reasonably anticipated

    33. LTC Income Calculation • HRF sent when earned income is > $80 per month • FIAT to monthly reporter when income is ≤ $80 per month and Special Personal Allowance is not available

    34. Community Income Calculation FIAT when MAXIS: • Determines earned income is non-varying – FIAT “HRF reporting” field to monthly as needed • Determines a manual monthly spenddown - FIAT automated monthly spenddown and “HRF reporting” field to monthly as needed

    35. Monthly Reporters

    36. Annuities LTCF and All Waivers Bulletin #08-21-04

    37. Designating DHS the PRB • Requesting MA-LTC • Meets all MA and MA-LTC eligibility criteria • Client and/or client spouse is the owner of the annuity • Death benefit can be designated to other than surviving spouse • An annuity transaction occurred

    38. Steps for Designation • Send DHS-5036 or DHS-5036A to client. Set DAIL/WRIT for 10 days. Approved MA-LTC • Send signed DHS-5036 or DHS-5036A with the DHS-5037 to the annuity issuer. Set DAIL/WRIT 30 days

    39. Annuities as Transfers • Client eligible for MA and MA-LTC • Client and/or spouse has ownership interest • Client and/or spouse funded the annuity • Annuity has been annuitized • Not assignable or revocable

    40. Transfer Evaluation Methods Method 1 • Client is a payee • Annuity transaction occurred Method 2 • Annuitized during lookback period or while enrollee • Method 1 conditions not met

    41. Transfer Evaluation Methods Method 1 • Commercial • Equal payments not deferred or balloon • Actuarially sound Method 2 • Commercial • Equal monthly payments – not deferred or balloon • Actuarially sound

    42. Annuities

    43. LTC Partnership 651-431-7446 or 1-888-234-5189 Bulletin #08-21-08

    44. LTCP Example • Catherine and Raymond are married • Raymond lives in their home – no services • Catherine: • Requests MA-LTC on 9/8/08 • Resides in an LTCF • Has LTC Insurance • Meets all MA and MA-LTC criteria except assets

    45. Example – Asset Assessment • $297,000 ÷ 2 = $148,500 half of total assets • $148,000 > $104,400 maximum asset allowance • $297,000 - $104,400 = $192,600 attributed to Catherine Attributed assets are: • $150,000 cabin property • $42,600 savings account

    46. Example – A. DHS-5426A and copy of policy returned. Action: Submit HealthQuest

    47. Example – B. HealthQuest response: • Qualified LTCP • Benefits partially paid as of 9/24/08 • $190,000 paid (PAL) Action: Send DHS-5426 and DHS-5426C. Set 30 day DAIL/WRIT.

    48. Example – C. Catherine designates: • Property ($150,000) • Savings Account ($42,600) Action: Send DHS-5426C back for update. Set 10 day DAIL/WRIT.

    49. Example – D. Catherine designates: • Property ($150,000) – fully protected • Savings Account ($42,600) - partial Action: Enter case note. Update STAT and TPL. Approve MA-LTC. Set 60-days before renewal DAIL/WRIT.

    50. Example – Renewal • DAIL/WRIT received 7/1/09 • Catherine renewal 9/1/08 • Action: Send insurance provider a signed copy of DHS-5426A and a –DHS-5426E. Set 10 day DAIL/WRIT.