Greetings, Administrators of Special Education & Early Childhood Special Education Coordinators

1. Greetings, Administrators of Special Education & Early Childhood Special Education Coordinators from the Office of Student, Community and Academic Supports

7. Office of Student, Community and Academic Supports IDEA Annual LEA Funding Application [Consolidated Resource Plan (CRP)] & Performance Reports Information Session for Administrators of Special Education & Early Childhood Special Education Coordinators May 17, 2013

8. Special Education Program: Administration & Funding Special education program State, local, & other funding Federal funding

9. The Special Education Program under IDEA:Reporting to RIDE via the AcceleGrants Online Application Fiscal Components LEA Expenditure Plans (CRP) Programmatic Components LEA Performance Reports

11. Resourcing Your Special Education Program: Developing a Plan for the Use of Federal Funds under IDEA Special Education Program State, local, & other funding Federal spending plan (CRP) Federal Spending Plan (CRP)

12. IDEA: Intent of the Federal Law …to ensure that children with disabilities aged 3-21 (or graduation) have access to a free appropriate public education (FAPE) that meets each child’s unique needs and prepares each child for further education, employment, and independent living. Regardless of federal $ contribution, FAPE is a student entitlement.

13. IDEA: Intent of the Federal Appropriation Annual IDEA Allocation: To partially offset the excess cost of providing FAPE, supporting LEAs to: • accomplish the purposes of IDEA and • implement innovative strategies that close achievement gaps and improve outcomes for students with disabilities.

14. Use of IDEA Funds in the CRP Primary use: • To partially offset excess costof ensuring FAPE to students with disabilities; Also two other uses: • To provide opportunity for students w/disabilities parentally placed in private schools to participate in federally funded activities; and • To provide Comprehensive Early Intervening Services (EIS) to subgroups of general education students who, even with differentiated instruction or first-tier interventions, are experiencing learning or behavioral challenges

15. Disallowed Uses of IDEA Funds Prohibited: • Supplanting • Capital expenditures • Funding basic educational provisions to students with disabilities that are otherwise available to all students • Partially paying (pro-rating) for whole-school or whole-district reforms, initiatives, and other endeavors designed to benefit all students (exception: Title I School wide programs)

16. Sample: IDEA Contribution* to an LEA Special Education Budget $3,000,000 Special education budget: (15% of IDEA) Early Intervening Services $ 20,000,000 State, local, & other funding: $18,000,000 (90% contribution) IDEA funds IDEA funding: per pupil: 2,000,000 $1,000 (10% contribution) $ 55,000 < ( 3% of IDEA) Proportionate share toward services in private schools * currently estimated at approximately 10% • *Sample District • Assumes: • 2,000 students with disabilities • 55 parentally placed in private schools within the district (residents and non-residents)

17. Eligibility for IDEA award: Each LEA must demonstrate: Maintenance of effort (MOE) Planned expenditures that are allowable, allocable, and reasonable. Required reserves for EIS and PPPSS.

18. Eligibility for ongoing release of IDEA funds awarded: • LEA must maintain substantial program • compliance with IDEA. • How demonstrated? • Timely submission of Performance Reports • Timely correction of SSS Compliance Findings • Timely implementation of: • hearing decisions & • corrective action re: state complaint findings

19. Eligibility for federal funds under IDEA:Maintenance of Effort (MOE) Rule: IDEA funds provided to an LEA must not be used to reduce local (or state &local) expenditures for educating children with disabilities to a level lower than the preceding year. Test: Eligibility for IDEA grant award requires LEA to meet the MOE requirement such that: The level of the LEA’s non-federal expenditures on special education for the current year must reflect at least 100% of the level for the most recent prior year for which info is available.

20. IDEA MOE Test • Prospective and Retrospective Tests • Prospective Test for Eligibility for New IDEA Funds • Part of application process • Retrospective Test for Compliance • Part of financial performance reporting • Measure of year over year support by an LEA for the education of pupils with disabilities with local or state/local funds. • Measure can be by total expenditure or on a per pupil basis. • Certain expenditure exceptions can allow an LEA to reduce financial effort. http://www.eride.ri.gov/Accelegrants/

21. Eligibility for federal funds under IDEA: Reasonable and Necessary Costs The following criteria must be addressed to demonstrate that each IDEA budget item is allowable, reasonable, and necessary: “Description”: The position being funded, or the provider or item being purchased, is clearly identified (not activity). “Cost Basis”: The cost breakdown is clearly delineated by dollar amount, hours/days, time period, # of participants, # of sessions, # of schools, cost per unit, etc. “Justification”: The entry clearly (a) explains the way in which the position, contractor, or item will be utilized and (b) explains how the expenditure meets the test of either a special education excess cost, an EIS, or private school service. Answers: What is being provided to whom? Which students/faculty are participating/benefiting?

22. Eligibility for federal funds under IDEA: Reserves Two mandatory reserves in the IDEA budgets Both grants: Private School Reserves Part B grant only: Early Intervening Services (EIS) Reserves

23. The IDEA Related Documents Page • Related Documents Page: • Requires only: For Preschool: • Private School Worksheet • For IDEA Part B: • Private School Worksheet • EIS Plan(s)

24. 1stMandatory Reserve: in both IDEA Budgets Private School Proportionate Share of Funds Mandatory for: Each school district having one or more private, including religious, schools located within the district and one or more parentally-placed students as of Dec. 1, 2012. Proportionate share of funds for services to students with disabilities who are parentally placed in private schools located in the district: • Calculation based on each allocation. • Expended from both Grants -- Part B and Preschool Tool: Private School Excel Workbooks– Provided in Doc Library Single worksheet for each grant must be uploaded in designated placeholder at top half of Related Documents page.

25. 2nd Mandatory Reserve: in Part B Budget Early Intervening Services (EIS) Mandatory for: Each school district identified by RIDE as having significant disproportionality • Must reserve and expend 15% of IDEA budget for EIS • Amount is calculated based on combined total of both allocations. (Pt B & Preschool) • Reserve is expended only from Part B Grant Optional EIS: Applicants not having significant disproportionality may elect to use up to 15% of IDEA allocation for EIS. Template: Template for EIS Plan--Provided in Doc Library Each EIS initiative must be described in a distinct EIS plan within the template and uploaded on Related Documents page.

26. Early Intervening Services (EIS): What are they? EIS = Supplemental, targeted or intensive interventions for selected general education students experiencing academic or behavioral challenges Not considered EIS: • core instruction or instructional reforms • differentiated instructional strategies available to all • school wide RTI infrastructure development • school wide PBIS infrastructure development or data systems EIS reserves may fund only supplemental, targeted (“Tier 2”) or intensive(“Tier 3”) interventions, or professional development to enable staff to implement such interventions.

27. RIDE FY2014 CRP

28. Early Intervening Services—Related Requirements Expending EIS reserves: Unspent EIS reserves budgeted in previous year’s grant must be added to current year reserves and expended. EIS tracking requirement: Each district using IDEA funds for EIS (mandatory or voluntary) must report to RIDE annually re: each student receiving EIS, via enrollment census. Related Documents required: Each district having significant disproportionality must submit EIS plan outlining how funds will be used.

29. Eligibility for IDEA award: Reviewed: Maintenance of effort (MOE) Planned expenditures that are allowable, allocable, and reasonable. Required reserves for EIS and PPPSS.

30. Submitting Your Federal Spending Plan Special Education Program State, local, & other funding Federal spending plan (CRP) Federal Spending Plan (CRP)

31. Consolidated Resource Plan (CRP): Are you new to this task? . . . Or only too familiar ?

32. IDEA Guidelines • One-Pagers: • Appropriate IDEA Expenditures: Rules of Thumb • A Winning IDEA Budget for Smooth Sailing • Tiers of Support Allowable as EIS • At a Glance: Calculation/Coding EIS & Proportionate Share • At a Glance: IDEA UCOA Program Codes • Disproportionality: What Does This Mean for My LEA? • Guidance Docs: • CEIS Guidance • RTI/EIS Q & A • OSCAS Guidance/Regs: Private Schools

33. Assistance is available Please contact grant reviewer of the Office of Student, Community and Academic Supports by district assignment List also provided in Doc Library

34. Two IDEA Grants in the CRP: • Part B Grant • Preschool Grant

35. Consolidated Resource Plan (CRP): IDEA • Demonstrate MOE • & • Outline Expenditure Plan 1/3/2020 35

36. IDEA Elements in the CRP • Assurances (Pt B & Presch) • MOE calculation (Pt B) • Budget • Required Reserves • Preschool: Private Schools • Pt B: Private School Share & EIS 36

37. IDEA Web Pages Part B 1. Maintenance of Effort 2. Early Intervening Services 3. Private School Services 4. Related Docs 5. Budget 6. Review Details Preschool 1. Private School Services 2. Related Docs 3. Budget 4. Review Details 1/3/2020 1/3/2020 37 37

38. Sample IDEA Budget Items

39. Sample IDEA Budget Items

40. Sample IDEA Budget Items

41. Sample IDEA Budget Items

42. Sample IDEA Budget Items

43. AcceleGrants Document Library:“Agency” Documents for IDEA Components • IDEA Instructions & Contacts • Templates for Submission • Early Intervening Services Plan template • Private School Participation: Excel Workbook • IDEA One-pagers • Guidance Docs

44. Successful Submissions IDEA Application Instructions, guidelines, templates, and tools All available on line in the Document Library

45. IDEA: FY 2014 Fiscal Component LEA Expenditure Plans (CRP) Programmatic Components LEA Performance Reports

46. Special Education Program: LEA Performance Reporting Early Intervening Services Special Education Program Special education excess costs State, local, & other funding Proportionate share toward services in private schools Federal spending plan (CRP)

47. Demonstrating Substantial Program Compliance: FY 2014 Performance Reporting LEA Special Education Performance Reports 1/3/2020 47

48. LEA Performance Reports: 3 Web-based ReportDue Date 1. Disproportionality Prevention/Reduction: May 31, 2013 2. Preschool Special Education: June 28, 2013 3. Special Education Program: August 16, 2013 1/3/2020 48

49. LEA Performance Report 1: Reducing and Preventing Disproportionality Web page 1: Reducing and Preventing Disproportionality 1. ALL LEAs, even those NOT identified; • Self-assessment tool • Evidence checklist 2. Policies, procedures, or practices to prevent or reducedisproportionality Areas of significant disproportionality 3. Strategies 4. Public Reporting

50. Reducing and Preventing Disproportionality Web page 2: Early Intervening Services LEAs identifiedas having significant disproportionalityand those electingto use IDEA Part B funds for EIS: • EIS Plan 2. Tracking and Reporting