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NASA TECHNICAL STANDARDS WORKING GROUP MEETING

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  1. NASA TECHNICAL STANDARDS WORKING GROUP MEETING March 9-10, 2004 NASA Headquarters Washington, D.C.

  2. AGENDA TUESDAY MARCH 9, 2004 TUESDAY – MARCH 9, 2004 8:30 – 8:45 Welcome Gill/Weinstein 8:45 – 9:00 Introductions / Announcements 9:00 –10:00 Program Status Gill - Engineering Standards in Development / Revalidation / Adoption - Engineering Standards Development Process / Revised Template For NASA Technical Standards - Program Metrics (Effectiveness, etc.)/ NASA Technical Standards System - FY03 A-119 Report - NTSP Office Review of Programs’ Applicable Document Lists 10:00 – 10:15 Break 10:15 – 11:00 Technical Discipline Working Gill Groups / Topic Working Groups 11:00 – 12:00 Code D Reorganization Bradley/Weinstein / Standards Policy 12:00 – 1:00 Lunch 1:00 – 1:45 Lesson Learned Activities Robinson 1:45 – 2:15 NASA Awards and Contributions Hussey 2:15 – 2:45 Recognition for Contributions Gill to the NASA Technical Standards Program 2:45 – 3:00 Break 3:00 – 3:30 Consultative Committee for Kelley Space Data Systems (CCSDS) Standards Activities 3:30 – 4:00 Chief Information Officer (CIO) Benedict Standards Activities 4:00 – 4:30 Safety and Mission Assurance Harkins Standards Activities 4:30 Adjourn

  3. AGENDA WEDNESDAY - MARCH 10, 2004 Special Topics (Continued) 12:45 – 1:30 Air Force/Space Missile Ingram-Cotton Command Standards Activities 1:30 – 2:00 Nondestructive Evaluation Mih (NDE) for Aerospace Composites Standard Activities 2:00 – 2:30 NASA Configuration Management Torres Standard Activities 2:30 – 3:00 ISO TC20/SC14, “Space Weinstein/Schultz Systems and Operations” Activities / ISO Review and Adoption Process 3:00 – 3:15 Break 3:15 – 4:00 FY04 Budget / POP Call FY05 Gill - FY05 POP Schedule, Criteria Submission Guidelines - Full Cost Accounting Impact on Standards Program 4:00 – 4:30 Enhancements to NASA Technical Gill Standards System Architecture 4:30 – 4:45 New Action Items Review Bailey Future NTSWG Meetings Schedule Gill 4:45 Adjourn WEDNESDAY – MARCH 10, 2003 8:30 – 10:00 Center/JPL Reports All Centers/JPL - Status of Actions - Standards Development Status - FY05 and FY06 Requirements, Including R&D, Manpower, and Travel - Each Center’s ITEA Approach to Technical Standards 10:00 – 10:15 Break Special Topics 10:15 – 11:00 AIAA Standards Program Day - AIAA Structure and Business Plan - ISO TC20/SC14 Activities 11:00 – 11:45 NAVSEA Standards and Rogers Waiver Process 11:45 – 12:45 Lunch

  4. PROGRAM STATUS Paul S. Gill

  5. NASA TECHNICAL STANDARDS WORKING GROUP (NTSWG) NTSWG CHAIRPaul Gill NTSWG EXECUTIVE SECRETARYBrenda Bailey CENTER REPRESENTATIVES ARCPhil Luna/Laura Doty DFRC Ray Kacmar GRCFrank Greco/Dan Gauntner GSFC George Alcorn/Steven Scott JPL Cheng Hsieh (Interim) JSC Nick Lance KSC Larry Schultz/Eric Ernst LaRCRichard Foss MSFC Barry Musick/Wendell Colberg SSCBill St. Cyr/Clifton Arnold WSTFHarold Beeson/David L. Baker ---------------------------------------------------------------------------------------------------------------------------------------------------HEADQUARTERS REPRESENTATIVES Richard (Dick) Weinstein, Code D Robert (Bob) Benedict, Code V John (Jack) Kelley, Code MT Wil Harkins and Wayne Frazier, Code QS

  6. NASA PREFERRED TECHNICAL STANDARDS STATUS NASA ENGINEERING STANDARDS IN DEVELOPMENT/REVISION (SPONSORED BY CODE D)

  7. NASA TECHNICAL STANDARDS IN DEVELOPMENT (SEPTEMBER 2003- MARCH 2004)

  8. NASA TECHNICAL STANDARDS IN DEVELOPMENT (CON’T) (SEPTEMBER 2003- MARCH 2004)

  9. NASA TECHNICAL STANDARDS IN DEVELOPMENT (CON’T) (SEPTEMBER 2003- MARCH 2004)

  10. NASA TECHNICAL STANDARDS IN REVISION (SEPTEMBER 2003- MARCH 2004)

  11. Technical Standards In Development (Updated March 3, 2004) Document Number: NASA-STD-0001 Document Title:NASA Configuration Management (CM) Standard Task Description: Develop a NASA CM Standard to strengthen the requirements and implementation of configuration management. Center: MSFC Approved Resources: Notes: Planned Schedule: Status/Issues (Technical, Schedule, Resources, Other): Determined by NTSP Office

  12. Technical Standards In Development (Updated March 3, 2004) Document Number: NASA-STD-5015 Document Title: Nondestructive Evaluation (NDE) for Aerospace Composites Task Description: Develop an NDE Standard for various aerospace composite structural components. Center: JPL Approved Resources: Notes: (1) This is a joint effort between JPL and LaRC. Ed Generazio/LaRC has agreed to share in the funding. (2) Consolidates two other Composites related proposals submitted by JPL. Planned Schedule: Status/Issues (Technical, Schedule, Resources, Other): Determined by NTSP Office

  13. NASA-DEVELOPED TECHNICAL STANDARDS DUE FOR REVALIDATION

  14. NASA ENGINEERING STANDARDS REVALIDATION STATUS • Revalidation confirms that the standard is current and that no changes to the standard are required, to be completed within 5 years of the current baseline, revision, or revalidation date. • Revalidation Process: • NTSP Office notifies the Office of Primary Responsibility (OPR)/OPR Designee and Center NTSWG member that revalidation is due. • The OPR Designee reviews the standard within the 5-year timeframe to confirm that the standard is current and no changes are required. • The OPR Designee prepares, signs, and submits the original Notice of Revalidation to the NTSP Office. • If action is not taken within the timeframe, the NTSP Office initiates action. () Code Q and Code V status unknown regarding revisions in progress

  15. VCS – NATIONAL AND INTERNATIONAL STANDARDS IN DEVELOPMENT (SPONSORED BY CODE D)

  16. VCS - NATIONAL STANDARDS IN DEVELOPMENT (SPONSORED BY CODE AE)

  17. VCS - INTERNATIONAL STANDARDS IN DEVELOPMENT (TC20/SC14 - SPONSORED BY CODE D (CONT’D) (OCTOBER 2003-February 2004) Summary:

  18. STANDARDS ADOPTION SUMMARY STATUS TO DATE • ADOPTED/PENDING ADOPTION SUMMARY • Total 3,228 - (1660 Performance, 1568 Acquisition) • 2,247 Adopted (Non-NASA) - (955 Performance, 1292 Acquisition) • 981 Pending Adoption (Non-NASA) - (705 Performance, 276 Acquisition) • 32 Performance Standards Forwarded to NASA Chief Engineer for Approval • 276 Acquisition, 673 Performance Standards Not Yet Sent Out to NTSWG • Participation In VCS Development For FY03 Per A-119 • 33 Standards Developing Organizations • 144 NASA Participants • 197 Non-Gov’t Standards

  19. NASA PREFERRED TECHNICAL STANDARDS STATUS TO DATE • NASA Preferred Technical Standards • 59 NASA Developed Technical Standards • 21 Engineering Standards, 20 IT Standards, & 18 Safety And Mission Assurance Standards • Technical Standards Adopted by NASA • 2247 Adopted Standards • 1547 Voluntary Consensus Standards • 672 Mil-STD’s, Mil-Spec’s • 28 Federal & CID Standards • 29 NASA Preferred Technical Standards in Development/Revision (Code D Sponsored) • 20 In Development • 16 Being Revised/Revalidated • 7 Revisions in Progress • 9 Due/Overdue for Revalidation • Two Proposals Received from GRC: • Determination of the Fracture Toughness of Advanced Ceramics at Elevated Temperatures (Salem) • Standards for Photovoltaic Array (Bailey)

  20. REVISED NASA ENGINEERING STANDARDS DEVELOPMENT PROCESS

  21. REVISED NASA ENGINEERING STANDARDS DEVELOPMENT PROCESS • Revision of the “5-Step Process” (Redlined) Resulted from Decisions Made at the October 2004 NTSWG Meeting • Detailed Procedure for the Process was Developed to Provide: • Better Structured Agencywide Review • Documented Reviews/Comments by Individual Programs/Projects/Directorates at Each Center/Facility to Ensure Adequate Agencywide Review • Separate Action Assignment for Obtaining EMB Concurrence • An Example Resolution Matrix • ISSUE: Enterprise Reviews

  22. PROCESS FOR DEVELOPMENT OF NASA ENGINEERING STANDARDS SPONSORED BY THE NASA CHIEF ENGINEER *NASA Technical Standards Working Group (Formerly Engineering Standards Steering Council) **Engineering Management Board (Formerly Engineering Management Council) (1) If Comments Cannot be Resolved, Proceed to the Optional Stage

  23. NASA FY2003 OMB CIRCULAR A-119 ANNUAL REPORT • On-line Report Submitted January 2004 to NIST • NASA had 144 Employee Participants in 33 Voluntary Consensus Standards (VCS) Bodies • 10% Increase in Number of Participants • There were 266 Categorical New VCSs Adopted for use in FY 2003 • NASA Substituted 1 Voluntary Consensus Standard for a Government Unique Standard • ASTM-MANL-36 for NSS 1740.15 • Participant Information was Updated

  24. Agencywide Full-Text Technical Standards System Standards Update Notification System (SUNS) Lessons Learned/Application Notes/Technical Standards System

  25. ON-GOING SURVEY ON “USE” OF TECHNICAL STANDARDS Over 3782 Unique Users Have Responded to the Questionnaire from July 8, 2003 to February 20, 2004.

  26. Agencywide Full-Text Technical Standards System

  27. Agencywide Full-Text Technical Standards System (Continued) = Accesses/No. of Center Employees = Downloads/No. of Center Employees

  28. Agencywide Full-Text Technical Standards System (continued) “Top 20” SDO Accesses NASA.gov Domain Period: Jul 2001 – Feb 2004

  29. TOP 20 CENTER-DEVELOPED STANDARDS DOWNLOADED (6/1/2001- 3/1/2004)

  30. STANDARDS UPDATE NOTIFICATION SYSTEM (SUNS) • STANDARDS UPDATE NOTIFICATION SYSTEM (SUNS) STATUS • Period 4/1/2001 – 3/4/2004 • 6,446 Update Notifications Requested • 1,866 Update Notifications Sent by Update Providers • Over 56% of Unique Requests are for NASA “Preferred” Technical Standards • Ratio of Access to SUNS from Full-Text is 2:1 • Programs/Projects With Highest Utilization of SUNS • JPL Standards Program • KSC Library • KSC Acquisition Pollution Prevention (AP2) • Most Requested Notifications from SDOs • ASTM (1229) • MIL (1400) • SAE (726) • SUNS-Related Activities • Planned Procurement Information Circular (PIC) is expected to be released requiring programs/projects to utilize SUNS for every RFQ/RFP to ensure latest versions are used—applicable to Flight and Ground Support.

  31. NTSP OFFICE REVIEW OF PROGRAM APPLICABLE DOCUMENT LISTS VIA SUNS • The NTSP Office was tasked by the NASA Space Shuttle Program Office to review Applicable Document Lists for currency, NASA Preferred Status, etc. • Space Shuttle • NSTS 08102, “Program Document Description and Status Report”: • Most documents are 30-40 years old • 82% of MIL documents have been superseded/canceled • 88% of NASA NMIs/Handbooks have been canceled/superseded/replaced • 54% of documents listed are JSC/KSC/MSFC Center-developed with no information relative to current OPR or document status • 9% currently eligible for update notifications via SUNS

  32. NTSP OFFICE REVIEW OF PROGRAM APPLICABLE DOCUMENT LISTS VIA SUNS (Continued) • Orbital Space Plane (OSP) - Program recently cancelled • 186 Applicable Documents (Review Requested by JSC/OSP): • 29 documents not found via the Technical Standards Website • 17 document No. / revision discrepancies • 1 draft document • 180 Applicable Documents (Review Requested by Chief Engineer’s Office): • 8 documents not found via the Technical Standards Website • 56 document revision discrepancies • 9 superseded/canceled documents • 77 unique documents accepted for update notification in SUNS • 175 Statement of Work / Data Procurement Document Applicable Documents (Review Requested by MSFC/OSP): • 2 superseded / cancelled documents; however, the superseding documents were listed • 42 unique documents accepted for update notification in SUNS

  33. Access to Lessons Learned Via Lessons Learned/Application Notes/Technical Standards System To Date:  543 LL out of 1700 are linked to 354 NASA and Non-Government Standards.  168 Application Notes have been submitted and linked.

  34. Engineering Experience Lesson System(EELS) Direct User Interface Instructor-Led Training Presentation Tools On-Line Training Courses Tools Input Storage Usage Engineering Experience Lessons Database Web-Based Lesson Uploader Search & Presentation Engine Media Attachments EELSDB MSFC Lessons Learned Sources Lessons Input Interface Various Engineering Lessons Sources

  35. Program Awareness • Program Presentations From October 2003-February 2004 • Space Shuttle Program Office Presentation – November 18, 2003 • Defense Specification Management Course: PQM 103 - February 11, 2004 • Standards And Architectures For Space Modular Systems Workshop (Sponsored by Code T ) – February 18, 2004 • Aerospace Standards Users Group – February 25, 2004

  36. FY04 Program Budget Status Obligation and Cost Full Cost Accounting Issues

  37. FY04 NASA TECHNICAL STANDARDS WBS XX-297-10-00/XX-103-06-10 Obligations/Cost Plan vs. Actuals 93% Obs Plan 84% Cost Plan

  38. MSFC FULL COST ACCOUNTING RESOURCE ISSUES FY04 WBS 62-103-06 * -- FTE’s and Contractors include: Standards, Software

  39. FULL COST ISSUES/CONCERNS - General confusion regarding how to implement full cost - Inconsistency of full cost rates - CFO’s deducting for cost pools, labor, travel, etc., Without consulting with Program Managers - Not clear if the full cost the CFO’s submitted for FY04 will be enough to actually cover full cost - Centers must be certain they include all full cost elements in the pop submit

  40. REVISED TECHNICAL STANDARDS TEMPLATE

  41. Purpose of developing the template: To provide the author a well-defined standard consistent format for use when developing the standard To provide a model of clear, accurate communication that is simple enough to use in a time-efficient manner Adaptable to the criteria of various standards REVISED TECHNICAL STANDARDS TEMPLATE

  42. Comments Boxes Indicate Where, When, and What Type Of Data Should Be Inserted Provide Improved “Boilerplate” Text Provide Additional Formatting Instruction Give Detailed Information On Figure And Table Numbering REVISED TECHNICAL STANDARDS TEMPLATE(CON’T) Note: Instructions for Viewing Comment Boxes Are Provided In A Separate “Read Me” File

  43. Future Plans Send out to several experienced authors of NASA standards and the NTSWG for review and comments Incorporate any changes resulting from review Make accessible from the NASA technical standards system for use by Topic Working Group in the development/revision of the technical standard REVISED TECHNICAL STANDARDS TEMPLATE(CON’T)

  44. Engineering Discipline Working Groups(Communities of Interest)

  45. Problem: Extensive pockets of knowledge exist, but lack structure Engineering communities of interest exist within the Agency Expertise de-centralized Need inter-group collaboration Potential for duplication of effort exists Engineering Discipline Working Groups(Communities of Interest)

  46. Existing Technical Working Groups

  47. STANDARDS TOPIC WORKING GROUPS

  48. STANDARDS TOPIC WORKING GROUPS (CONTINUED)

  49. TECHNICAL DISCIPLINE CATEGORIES

  50. PROPOSED WORKING GROUP ORGANIZATION NASA CHIEF ENGINEER NESC EMB DCE EDCO NTSP ITA/ ITEA EDWG 1 STWG 1 EDWG 2 STWG 2 EDWG n STWG n • NASA Engineering Safety Center (NESC) • Discipline Chief Engineers (DCE) • Independent Technical Authority (ITA) • Independent Technical Engineering Authority (ITEA) • Engineering Management Board (EMB) • Office of the NASA Chief Engineer (Code D)