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Xenia Community Schools Board of Education. State of the Schools Expectations, Excellence, Extraordinary Students, Every Day. October, 2012. Tell the Story of the Xenia Schools. State of the Schools October, 2012. Under Construction; Transformation in Motion . State of the Schools

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xenia community schools board of education

Xenia Community SchoolsBoard of Education

State of the Schools

Expectations, Excellence, Extraordinary Students, Every Day

October, 2012

tell the story of the xenia schools
Tell the Story of the Xenia Schools

State of the Schools

October, 2012

under construction transformation in motion
Under Construction; Transformation in Motion

State of the Schools

October, 2012

Agenda:

  • Visible Transformation (Business and Technology Updates)
  • Transformational Changes: Curriculum/Instruction

(Strategic Plan)

  • Introducing the Office of School Improvement and Innovation
  • Financial Fast Facts
switched to xerox copiers
Switched to Xerox Copiers
  • Approximate savings of $40,000 per year
  • Use of Local Business
hb 264 approx 2m cost of project covered by energy savings
HB 264 – Approx. $2MCost of project covered by energy savings

New Boiler at Benner

Building Automation

11 McQuay units at XHS

2 Trane units at Central Middle School

New lights at Benner, Warner and XHS

new bus features and buses
New Bus Features and Buses
  • GPS Units
  • Digital Cameras
  • Crossing Control Arms
  • Child Check Mate On Every Bus
  • 11 New Buses Coming In October
roof replacement approximate value to the district 2 5m
Roof Replacement – Approximate Value To The District $2.5M

McKinley, Central, Benner, Warner, and XHS

  • Project Paid For Through Insurance Monies
solar panels approximate value to the district 10m
Solar Panels – Approximate value to the district $10M

ESA Renewables and Kastle ElectricSave approx. $70,000 in electricEarn approx. $36,000 in lease arrangement

fiber network build
Fiber Network Build:

District-wide, High-Speed Internet

5 new elementary buildings
5 New Elementary Buildings

Moving To New Buildings Over Holiday Break

strategic plan vision 2015
Strategic Plan: Vision 2015

Stakeholders have been asking…

  • “What’s the plan for our schools and our students?”

The district answered with a strategic plan in May, 2011

strategic plan vision 20151
Strategic Plan: Vision 2015

State of the Schools

Under Construction; Transformation in Motion

The Strategic Plan is designed to create a transformed school district.

The focus of our work together is about student achievement.

For a more effective school district we are under construction, we are experiencing

Transformational Change

transformational change defined
Transformational Change Defined

Radical Changes:Capable Of Altering Entire Industries And Cultures…

the strategic plan building blocks of transformational change
The Strategic Plan: Building Blocks of Transformational Change
  • Strategic Plan: A District Road Map
  • Six Objectives; Each With Multiple Action Steps
cultivate high academic expectations
Cultivate High Academic Expectations
  • Standards(CCSS, New Standards)
    • Power Standards: teach what is important to teach
    • Narrow the focus, teach concepts with greater depth
  • Reliable Assessments
    • Periodic checks on student understanding
increase access to instructionally driven technology
Increase Access to Instructionally Driven Technology
  • Identify a list of all existing district technology programs and software to build a comprehensive inventory. Use the inventory list as the starting point for increasing student/teacher access and effective use.
  • Strengthen district hardware and software technology infrastructure to expand access

(2013-2014…some items require additional funding)

provide targeted high quality professional development
Provide Targeted, High Quality Professional Development
  • CCSS and New Standards
  • Peer Assistance and Review: strong, teacher-led professional development
  • OTES and OPES: framework for mandated evaluation procedures requiring student achievement/student growth measurements/HB 153

Each of these PD initiatives are paid for by RttT, SIG, and other grants

communication internal
Communication (Internal)
  • Administrative Team (all levels) taking the lead to promote and model communication at all levels-building productive relationships
  • Restructured administrative meetings: problem solving time
  • Weekly updates from Principals to Staff
  • Q and A with District Leaders (printed or in person)
communication external
Communication (External)
  • Increase positive success stories in the media
  • Board of Education Members: Community Engagement Plan
  • State of the Schools: Information Nights
  • Key Communicator Team
  • Citizens Advisory Council
dynamically strengthen internal and external communication
Dynamically Strengthen Internal and External Communication
  • The work of communications falls to everyone in the organization and everyone connected to the organization.
fiscal responsibility and soundness
Fiscal Responsibility and Soundness
  • Balance the Budget: we are proud of balancing the budget each year; we are not proud of staff cuts or benefit cuts
  • Drastically reduced expenditures and the number of district staff
  • Pay freezes and benefit cuts have balanced the budget
  • (The only increase is through educational attainment)
  • Innovative methods utilized to create efficiencies and save dollars
financial fast facts
Financial Fast Facts

DistrictCommitment to Sharing Quick, Transparent Financial Information

declining revenues
Declining Revenues
  • Fiscal Year 2011: $47,734,359
  • Fiscal Year 2012: $44,911,462
  • Fiscal Year 2013: $44,741,754

(projected)

declining state revenues
Declining State Revenues

* 2013 last estimated on May 2012 5 year forecast

actual projected income taxes
Actual/Projected Income Taxes

* FY 2013 is estimated from May 2012 5 year forecast

new information
New Information
  • Possible 8.2% cut in all federal funds effective January, 2013

This equals $251,179.30 for Xenia

This money would be absorbed by the general fund

total expenditures
Total Expenditures

* FY2013 Estimate based on May 2012 Five Year Forecast

slide31

Special Education Revenue vs. Expenditures

*FY2013 is based on May 2012 Five Year Forecast Estimates

major expenditures other than salaries and benefits
Major Expenditures Other Than Salaries And Benefits
  • Community/Charter School payments = $1,815,192
  • Open Enrollment Charges (Other Districts) = $998,211
  • STEM Schools = $257,263
  • Utilities = $925,378

Total = $3,996,044

As of September 5, 2012

quick review how did we get here

Quick Review: How Did We Get Here?

Declining local and state revenue

Loss of federal stimulus money

Unfunded mandates

Xenia’s dollars going to other schools and communities

Constantly changing school funding structures

Increased costs

Dramatic Cuts and Realignment of Services

response of the xenia schools
Response of the Xenia Schools
  • The school board and administration have responded with over $10 million in cuts during the last two years. This cut represents over 20% of our budget.
  • Make no mistake; we are taking strong steps to manage every dollar in a wise and practical manner

*Financial information has been confirmed by an outside auditor.

household budget comparison
Household Budget Comparison

Household Budget : $36,000 (Yearly)

Take Home Pay: $504 (Weekly)20% CUT

New Budget: $28,000

New Take Home: $403 (Weekly)

Weekly bills remain the same (bills exceed income)

What choices would remain for you???

foster a can do climate for success
Foster a “Can-Do” Climate for Success
  • PBiS at all district buildings
  • Accountability for the Strategic Plan at all levels
    • Superintendent Walk-Through
    • Principal Walk-Through
    • Collect other evidence
    • Post the Key Objectives of the Plan
    • Create The Office of School Improvement and Innovation
creating the office of school improvement and innovation
Creating the Office of School Improvement and Innovation

One of the key building blocks of

Transformational Change

*Substantial cost savings to the district

the office of school improvement and innovation for students and staff
The Office of School Improvement and Innovation: For Students and Staff

A support structure (fit for the 21st century) within a drastically reduced budget, to address a multiplicity of district needs:

Curriculum

Instruction

Assessment

Mandated School Improvement Initiatives

Communication: Internal and External

Strategic Plan

Federal Programs and Grants

SIG

RttT

Like all other school districts in Ohio, there must be support services to the building and for the classroom

office of school improvement and innovation quick rationale why
Office of School Improvement and Innovation…Quick Rationale (WHY?)
  • Realign and Define roles and responsibilities (many positions cut)
  • Team Approach for school improvement efforts, implementing the strategic plan, focusing on student achievement
  • Collaborative work environment for creativity, innovation and produces a high quality service for the students and families of the district
  • Dynamic work flow: accelerate transformational change, propel the district into the future, work the Strategic Plan
  • Savings to the district: The Office of School Improvement and Innovation means working smarter not harder
office of school improvement and innovation
Office of School Improvement and Innovation

The Facts:

Jobs Cut “New” Jobs (Office of School Improvement)

Assistant Superintendent for Curriculum K-12 Curriculum Supervisor

Secondary Curriculum Supervisor Special Education Supervisor

Elementary Curriculum Supervisor Administrative Specialist

Special Education Supervisor Coordinator of Federal Programs*

Title I coordinator Improvement Specialist*

Entry-Year Facilitator

Community Relations Coordinator *fully funded by federal grants

Secretary to the Superintendent

  • Bottom Line Annual Savings=$496,530
good news state report card
Good News: State Report Card

4 out of 5 Elementary Schools EXCELLENT

  • Value Added: MET
  • Growth Gains at all levels
  • District MET 16 of 26 Indicators (up from 12)
  • XHS MET 10 of 12 indicators
  • Overall Rating: Effective
our students our community
Our Students, Our Community

State of the Schools

Transformational changes

our students our community1
Our Students, Our Community

State of the Schools

Transformational Changes

our schools our community
Our Schools, Our Community

State of the Schools

our schools our community1
Our Schools, Our Community

State of the Schools

our schools our community2
Our Schools, Our Community

State of the Schools

our schools our community3
Our Schools, Our Community

State of the Schools

our schools our community4
Our Schools, Our Community

State of the Schools

our schools our community5
Our Schools, Our Community

State of the Schools

our schools our community6
Our Schools, Our Community

State of the Schools

our schools our community7
Our Schools, Our Community

State of the Schools

our schools our community8
Our Schools, Our Community

State of the Schools

our schools our community9
Our Schools, Our Community

State of the Schools