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Enrich: Repository and Research System Integration

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  1. Enrich: Repository and Research System Integration William J NixonEnrich Project Manager, University of Glasgow

  2. University of Glasgow and the REF • Submitted data on 1358 staff and more than 22,000 publications across 27 UoAs • For comparison we submitted c.5000 outputs across 48 UoAs for RAE 2008 • Checked 7000 ‘additional’ publications identified in Web of Science by Symplectic and accepted around a third of these • WoS data now available for ingest into the Repository

  3. Enrich: Background and Drivers • Mature and well established institutional repository service (since 2001) at Glasgow • A “hybrid” repository with over 4900 records for published research outputs • Publications policy approved by University Senate in June 2008 • Library engagement and participation in the RAE and the REF Pilot - working with Research & Enterprise • Strong relationships between the Library’s repository managers and the University academic community • Well developed Research Management System • Recognition that the repository cannot move forward as a disconnected data silo

  4. Enrich: Key Objectives • Delivering a comprehensive University-wide repository which will also act as a central publications database (going back to at least 2001) • Enhancing usability for depositors with links to the University’s Research System using SSO • Effectively managing the content in the repository including usage statistics and monthly deposit reports • Providing clear deposit policies and workflows with academic departments and faculties • Creating staff profile pages on the web using data from core institutional systems including Enlighten and the Research System • Ensuring compliance with funders’ open access grant and award policies • Improving publicity and dissemination of research outputs

  5. Enrich: Three Key Elements for Success • RelationshipsStrong relationships between repository managers and staff at all levels are vital in supporting the deposit of content. • Systems and ProcessesTechnical and administrative processes needed to join-up the existing elements of the research lifecycle which will facilitate the ease of deposit. • PoliciesManagement and monitoring of both the University’s Publication Policy and those of our funders to ensure compliance.

  6. Integration Opportunities • Two way links between Enlighten and the Research System (autocomplete and look-up features) • Automated alerts from the Research System which highlight to researchers that they must deposit their papers in an appropriate repository, in line with their grant conditions • Reports showing Projects/Funders and associated publications • Training programme for Library and Research and Enterprise staff to better understand each other’s systems and facilities (and opportunities to improve the systems)

  7. Enrich will: • Enable us to effectively implement the University’s Publication Policy for mandatory full text deposit from September 2008 onwards • Establish links between currently disconnected resources • Provide a suite of management information reports and supporting actions which ensure our Publications Policy is effective • Ensure a vast increase in the number of awards in the Research System that are made public • Maintain a watching brief on the REF and associated repository tools and projects including I-Wire and R4R

  8. Questions and Discussion http://www.gla.ac.uk/enrich http://www.gla.ac.uk/enlighten William J Nixon (w.j.nixon@lib.gla.ac.uk)