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Microsoft Word 2010. Lesson 6. Students will be able to do the following on completion of this lesson. Learning Objectives. When would the use of a template save time and be more productive?

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microsoft word 2010

Microsoft Word 2010

Lesson 6

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

learning objectives

Students will be able to do the following on completion of this lesson.

Learning Objectives

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

discussion

When would the use of a template save time and be more productive?

In other literature a “template” may also be referred to as a “boiler plate”. A template should be thought of as a pattern for a series of similar documents.

Some templates are available in Word 2010 and custom templates may be saved in the templates folder.

Discussion

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

what is a template

Templates help the users create Word documents in an effortless and fast method

Read more: http://www.brighthub.com/computing/windows-platform/articles/30893.aspx#ixzz1EylfCuPB

What is a template?
slide5

http://www.addictivetips.com/windows-tips/microsoft-word-2010-templates/http://www.addictivetips.com/windows-tips/microsoft-word-2010-templates/

  • Word 2010 provides some built-in templates which can be used to create attractive looking documents, you can also download and install additional templates.
  • How are templates used in MS-Word? There are many standardized templates which can be used such as:
    • Memos
    • Faxes
    • Letters
    • Newsletters
    • Resume
    • Calendar
    • Job descriptions
    • Invitations and more!
slide6

Take a look!

While creating new documents, click File > New and choose your desired template from the available templates which are installed by default with Office 2010.

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

template vs document

http://www.techdict.org/

Template vs. Document

Word 2010 All-in-One-for-Dummies http://books.google.com/books?id=105JppJWUk4C&pg=PA38&lpg=PA38&dq=what+is+the+difference+in+.dotx+and+.dotm+in+word+2010&source=bl&ots=bJQ1cTsFlJ&sig=gXcG0XOA46F4G0e1P4HwAj8Rlcw&hl=en&ei=-bpnTZXvFJGgtwfxmZzmAw&sa=X&oi=book_result&ct=result&resnum=5&ved=0CDkQ6AEwBA#v=onepage&q&f=false

dotx vs dotm
.dotx vs. dotm

Word 2010 All-in-One-for-Dummies http://books.google.com/books?id=105JppJWUk4C&pg=PA38&lpg=PA38&dq=what+is+the+difference+in+.dotx+and+.dotm+in+word+2010&source=bl&ots=bJQ1cTsFlJ&sig=gXcG0XOA46F4G0e1P4HwAj8Rlcw&hl=en&ei=-bpnTZXvFJGgtwfxmZzmAw&sa=X&oi=book_result&ct=result&resnum=5&ved=0CDkQ6AEwBA#v=onepage&q&f=false

demo create a new document from a template

#1: In the File Tab of Word, click New

Demo: create a new document from a template

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide10

Some “templates” you select may display a box similar to this…this means it has been created by a member of the “community”.

A “community template” icon

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

demo how to download a template from microsoft office online

Select a category

Demo: how to download a template from Microsoft Office Online

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide12

So many choices!

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide13

You can click on the “thumbnail” of the template and review more “details” about the template.

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide14

Click “download”

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide15

Read the MS Agreement and click “Accept”

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide16

Click Download

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide17

Download message box

Where do you want to save the template?

Give it a filename and NOTICE the “Save astype” *.dotx

slide18

Here is the “blue sky” template you downloaded!

Placeholder text. Delete the text and add your own.

describe how placeholders sample text are used in templates

When you create your template, add placeholders to store the information you’ll replace when you’re creating the actual document. One trick for adding dummy text easily is to use the rand() field. Simply click at the start of a new line and type =rand(). Word inserts a sample of text you can use to fill the space.

Create placeholders not only for text blocks but also for tables, pull quotes, captions, headlines, banners, tables of contents, images, and so on. This will save you time when you begin adding live content to the document down the road.

Describe how placeholders & sample text are used in templates

http://10things.tk/10-ways-to-get-more-mileage-out-of-word-2010-templates-20100930.html

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide20

Type =rand() and press ENTER

This is what you get! Placeholders and sample text

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

demonstrate how to enter data into a placeholder and how to use content controls

Click & Type to insert text in a placeholder

Demonstrate how to enter data into a placeholder and how to use content controls

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

define content controls found in templates

Maybe you plan to insert a customer’s name at the start of a newsletter or customize a section of content based on what the customer purchased last month. If your template will include such variable information, you can add content controls to the template as you create it.

A content control is a customizable tool you add to your page that elicits some kind of action from the person using the document. It might ask the reader to choose something from a list; it might offer check boxes or a comments box; or it might display information, such as customer name, product, or address.

To add and work with content controls, you must first display the Developer tab on the Ribbon. Just click the File tab, click Options, click Customize Ribbon, and click Developer in the box on the right (Figure B). Now click OK. The Developer tab is added to your Ribbon. You’ll find the content controls in the Controls group of this tab.

Define Content Controls found in templates

http://10things.tk/10-ways-to-get-more-mileage-out-of-word-2010-templates-20100930.html

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide23
Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.
slide24

Developer Tab

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide25

Demonstrate how to use content controls

If you don’t see the Developer Tab you need to add it by going to File, Options, Customize Ribbon, Developer

http://msdn.microsoft.com/en-us/library/bb386200.aspx

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide26

In the Controls Group, click “Plain Text Content Control” to add this feature to the 1st cell in the 2nd column

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide27

Your screen should look like this…

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide28

Next, click the cell next to “Hire Date”. In the Controls group, click the Date Picker button  to add a Date Picker to the second cell

Your screen should look like this…

slide29

Click the third cell in the second column (next to Title).

  • In the Controls group, click the Combo Box button  to add a ComboBoxContentControl to the third cell.
  • Click the third cell in the second column (next to Title).
  • In the Controls group, click the Combo Box button  to add a Combo Box the third cell.

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide30

Click the last cell in the second column (next to Picture).

In tne Controls 

group, click the Picture Content Control button  to add a Picture Content to the last cell.

Your screen should look like this . . .

slide31

Protect Content Controls!

Use “Word Help”….it is a valuable resource!

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.c

explain that word 2010 enables the user to create custom templates
Explain that Word 2010 enables the user to create custom templates

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

important questions to answer prior to creating a template

Determine the intended audience

Create templates that are easy to use

Make sure the template is technically accurate (i.e. correct calculations & functional macros

Spell & Grammar check

Important questions to answer PRIOR to creating a template:

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

demonstrate how to create a template from a new blank document
Demonstrate how to create a template from a new blank document

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide35
Explain: saving the template in the default template location will enable the template to be applied after a new document is opened

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

explain demo the ability to protect a template from user changes

Go to

File, Info, Permissions

Explain & Demo: the ability to protect a template from user changes

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide37

This shows all your “protect document” options

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide38

MARK AS FINAL

When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command helps you communicate that you are sharing a completed version of a document. It also helps prevent reviewers or readers from making inadvertent changes to the document.

Information from: Word Help

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide39

ENCRYPT with PASSWORD

When you select Encrypt with Password, the Encrypt Document dialog appears. In the Password box, type a password. Important: Microsoft cannot retrieve lost or forgotten passwords, so keep a list of your passwords and corresponding file names in a safe place.

Information from: Word Help

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide40

RESTRICT EDITING

When you select Restrict Editing three options appear: Formatting restrictions: this reduces formatting options, preserving a look and feel. Click Settings to select which style are allowed. Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit. Start enforcement – Click Yes, Start Enforcing Protection to select password protection or user authentication. In addition, you can click Restrict permission to add or remove editors who will have restricted permissions

Information from: Word Help

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

slide41

DIGITAL SIGNATURE

Digital signatures authenticate digital information such as documents, e-mail messages, and macros by using computer cryptography. Digital signatures are created by typing a signature or by using an image of a signature to establish authenticity, integrity, and non-repudiation. See the link at the end of this topic to learn more about digital signatures.

Information from: Word Help

slide42

Now it is time for you to practice. Please complete the following:

  • Word Lesson 6, Exercise 1
  • Word Lesson 6, Project 1
  • Quia: “MSITA Lesson 6”
    • http://www.quia.com/rr/788531.html

Word Lesson 6 presentation prepared by Michele Smith – North Buncombe High School, Weaverville, NC. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.