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8 PDF Accessibility Challenges Every Organization Faces and How to Overcome Them

Discover the top challenges organizations face in making PDFs accessible for all users, including issues with tagging, scanned documents, complex forms, and keyboard navigation. Learn how Documenta11yu2019s unique blend of AI technology and human expertise effectively solves these problems to ensure PDF/UA, WCAG, and Section 508 compliance. This presentation covers practical solutions for legacy documents, alternative text, color contrast, and scalable remediation, empowering organizations to create inclusive digital content. Ideal for accessibility managers, content creators, and compliance profe

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8 PDF Accessibility Challenges Every Organization Faces and How to Overcome Them

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  1. The Top 8 Challenges in Making PDFs Accessible — and How Documenta11y Solves Them Empowering Inclusive Digital Content

  2. Why PDF Accessibility Matters Widespread Exclusion Barriers to Access PDFs are widely used for digital documents but often exclude users with disabilities. Inaccessible PDFs hinder equal access to information and can cause legal non-compliance. Our Solution Documenta11y specializes in removing these barriers by delivering comprehensive PDF accessibility solutions.

  3. Challenge 1 — Lack of Awareness and Training The Problem How Documenta11y Helps: • Many creators and organizations are unaware of or lack training in PDF accessibility standards like PDF/UA and WCAG. We provide expert training and ongoing support to empower creators with practical knowledge and best practices. • This leads to improperly tagged or non-compliant PDFs.

  4. Challenge 2 — Scanned PDFs and Image-only Content The Problem Scanned and image-only PDFs are not readable by screen readers because they lack text data. How Documenta11y Helps: Our high-accuracy OCR converts images to searchable, accessible text with proper tagging.

  5. Challenge 3 — Missing Tags and Incorrect Reading Order The Problem How Documenta11y Helps: PDFs lacking proper tags or with confusing reading order create barriers for assistive technologies. We implement correct semantic tagging and logical reading sequences to ensure smooth navigation.

  6. Challenge 4 — Complex Tables and Forms The Problem Poorly structured tables and forms can confuse screen readers and users. How Documenta11y Helps: We accurately tag tables, connect headers to cells, and design accessible interactive forms.

  7. Challenge 5 — Inadequate Alternative Text for Images The Problem How Documenta11y Helps: Images without descriptive alt text leave users without crucial context. We create meaningful alt text tailored to the visual context to improve comprehension.

  8. Challenge 6 — Poor Font Choices and Color Contrast The Problem Decorative fonts and low contrast reduce readability for people with visual impairments. How Documenta11y Helps: We ensure fonts are readable and color contrast meets WCAG 2.2 guidelines.

  9. Challenge 7 — Lack of Keyboard Navigation The Problem How Documenta11y Helps: PDFs that require mouse interaction exclude keyboard-only users, reducing accessibility. We design logical tab orders and ensure all interactive elements are keyboard accessible.

  10. Challenge 8 — Legacy PDFs and Large-scale Volumes The Problem How Documenta11y Helps: Many organizations have large collections of outdated, inaccessible PDFs making remediation costly. Using AI-powered automation combined with expert review, we efficiently remediate large document collections.

  11. Why Choose Documenta11y? • Unique blend of AI technology and human expertise. • Proven compliance with PDF/UA, WCAG, and Section 508 standards. • Scalable, tailored solutions for organizations of any size. • 100+ accessibility experts with deep domain knowledge. • Remediated over 1 million documents with 99.9% accuracy. • Combination of automated tools and manual review ensures thorough quality.

  12. Closing & Call to Action • Accessibility is a critical part of digital inclusion and compliance. • Partner with Documenta11y to overcome PDF accessibility challenges with confidence. • Contact us at: https://documenta11y.com/

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