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IT Procurement

IT Procurement. J.B. Edmonds Larry Ray. Audience. Executive Branch Agencies. Non-Exempt Institutions and Non Executive Agencies. These agencies and institutions have delegated authority for in and out of scope goods and services up to $50,000

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IT Procurement

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  1. IT Procurement J.B. Edmonds Larry Ray

  2. Audience • Executive Branch Agencies

  3. Non-Exempt Institutions and Non Executive Agencies • These agencies and institutions have delegated authority for in and out of scope goods and services up to $50,000 • Requests for over $50,000 follow the same workflow as other agencies, however NG Tech Review ignores these request, unless the request is to acquire services specifically from NG • Orders are actually placed by the agency or institution.

  4. Scope • IT commodities are classified as IN and OUT of Scope to VITA • Out-of-Scope to VITA items are processed by agencies without VITA review up to a total cost of $50,000 (Agency Delegation Level) • In-scope and all IT requests over $50,000 are coded with a category code of “VR1” • “V” coded items flow through VITA for Technical Review, Pricing and Sourcing. • Sourcing may either be NG or VITA

  5. Northrop Grumman’s Role • Responsible for Infrastructure (Networks, Telecommunications, Servers, PC’s, etc) under contract with VITA • Includes provisioning and maintenance • Products are provided to agencies as services using a rate structure • eVA is used a request mechanism

  6. Infrastructure • Rule of Thumb or Guide • All Personal Computers and Servers (including those that are standalone) • Networking Equipment (Routers, Switches, Modems, PBX, Key System, etc) • All Devices that are “Network Capable” (Printers, copiers, scanners, etc) • Anything directly connected to the network • All Cell Phones and Blackberries • Most software that is NOT “agency specific”

  7. Standards • State is moving to standard configurations for all infrastructure, examples: • PC’s • Servers • Network Devices • Printers • Messaging • Software

  8. Desktop Standard • Intel Pentium D Processor • 1gb RAM Memory • 80gb SATA Drive • CD-RW/DVD Drive • Two (2) front facing USB ports • 17in. Flat Panel Monitor • Microsoft Vista Capable

  9. Laptop Standard • Intel Duo Core Processor • 1gb RAM • 60gb Hard Disk • CD-RW/DVD Drive • Integrated 802.11 Wireless • No external Monitor • Microsoft Vista Capable

  10. Transformation • “Business as usual” vs transformation • Transformation is the conversion of an agency’s infrastructure hardware and software to a supportable, standard platform. • When do we start • What does transformation mean to my eVA requests?

  11. eVA Requests • Service requests in eVA that end up with NG are NOT purchases • eVA was chosen for service requests because all agencies have access to it and it has approvals built in • eVA is a “temporary” request mechanism • If there are errors OR changes needed eVA ONLY allows EDIT or DENY. • Both re-trigger workflow

  12. Centralized Tech Review… NG Process Agency Tech Review Business Review Agency Approval AITR VITA SCM Vendor Centralized Tech Review (NG) • All requests will be logged • Initial in/out of scope determination • Quick Review using given guidelines and route to PMD review if necessary • Confirms adherence to desktop standards • Determines need for Centralized Arch Compliance • Capacity planning (server, disc space etc) • Security review (centralized function) • Others TBD • Validates whether new or replacement asset by verifying asset tag # from replaced asset in comments of requisition • Scrutinize incremental decision by field tech

  13. Future State • Most requests will be made via Help Desk • NG Desktop Support will provide a standard unit from inventory (new or refurb) • When employee leaves, part of employee checkup will be pick up of infrastructure items (PC, Blackberry, etc) for re-deployment either in your agency or another

  14. How Do I Check Status • Until a request goes to Order Status, you can check the request in eVA • Once Ordered • If the VITA location is “VITA-NG” • Send an email to vitapo@ngc.com • If the VITA location is either “VITA” or “VITA-R” • Send an email to evaorders@vita.virginia.gov

  15. What Are We Doing To Speed Up Processing?

  16. Metrics - IT PRs in the eVA Process

  17. Metrics – Age of PRs in Technical Review

  18. Future • From the first 4 months, using the knowledge gained from Tech Review, develop a “cookbook” to speed up future “like” requests • Both NG and VITA are recruiting for additional procurement professionals • Use a new procedure for “projects” • Phase out eVA as a request mechanism (not procurement) for basic infrastructure as agencies are transformed.

  19. How Can You Speed Up Requests • Ask for a “Standard” instead of a detailed configuration (if you can) • Attach as much documentation as you can, especially if the item exceeds the standard (quotes not required) • State if NEW or REPLACEMENT • If a replacement, give the asset tag, serial number or office location in comments • Check with your on-site NG support person before submission

  20. Which Takes Less Time?? • Dell D420 Laptop for Mobile Users Catalog Number 84 Retail RC973413 Latitude D420 Intel® Core™ Solo U1300 (1.06GHz, 533Mhz) 4210S - [ 222-2357 ] Operating Systems Genuine Windows® XP Professional, SP2, with media XPPRO2 - [ 420-4790 ] Express Upgrade to Windows Vista No Express Upgrade to Windows Vista Selected NVISUPG - [ 310-8590420-6431 ] File System NTFS File System for all Operating Systems NTFS - [ 420-3699 ] LCD 12.1 inch Wide Screen WXGA LCD Panel 12WX - [ 320-4808 ] Internal Keyboard Internal English Keyboard ENG - [ 310-7924 ] Memory 1.0GB, DDR2-533 SDRAM, (512MB Integrated) 2 DIMMs 1G2D - [ 311-6048 ] External Keyboard Dell USB Enhanced MultiMedia Black Keyboard USBMMK - [ 310-7930 ] Graphics Intel® Integrated Graphics Media Accelerator 950 GMA950 - [ 320-4809 ] Hard Drives 60GB Hard Drive, 8MM, 4200RPM 60D - [ 341-3594 ] Floppy Drive Floppy Drive FD - [ 340-6895 ] Mouse Dell USB 2-Button Black Optical Mouse DUSBK - [ 310-8061 ] Wireless LAN (802.11) Intel® 3945 802.11a/g Dual-Band Mini Card IPW3945 - [ 430-1542 ] Primary External Optical Drive Options MediaBase with 8X DVD+/-RW MB8DVRW - [ 313-4241 ] Batteries 9 Cell Primary Battery 9C - [ 312-0447 ] Carrying Cases Nylon Classic Carrying Case NCC - [ 310-7276 ] Modem Cable Modem Cable MODEM - [ 310-5995 ] Docking Solutions D/Port Advanced Port Replicator DPORT - [ 310-7278 ] D-Family Monitor Stand DMON - [ 310-7280 ] Gold Technical Support Gold Technical Support, Latitude 4Yrs GTS4WL - [ 465-5281900-4493 ] Resource CD Resource CD - Contains Diagnostics and Drivers RCD - [ 313-4243 ] Keep Your Hard Drive Keep Your Hard Drive, 3 Years KYHD3Y - [ 960-2597 ] AC Adapter 90W A/C Adapter 90AC - [ 310-7284 ] Hardware • OR, Standard Laptop Computer

  21. Q & A

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